City Development Committee
Report
of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower
Hutt on
Tuesday
2 May 2017
commencing at 5.30pm
PRESENT: Deputy Mayor D Bassett
(Chair)
Cr C Barry (until 8.33pm) Cr
G Barratt (from 6.05pm)
Cr MJ Cousins Cr
S Edwards
Cr
T Lewis Cr M Lulich
Cr
G McDonald Cr C Milne
Cr
L Sutton
APOLOGIES: Apologies were received
from Mayor RW Wallace and an apology for lateness from Cr Barratt.
IN
ATTENDANCE: Cr J Briggs (part
meeting)
Mr T
Stallinger, Chief Executive
Ms K Kelly, General
Manager, Strategic Services
Mr B Sherlock, General
Manager, City Infrastructure
Mr M Reid,
General Manager, Community Services
Mr G Craig, Divisional Manager,
City Development (part meeting)
Mr P Maaka, Urban Design
Manager (part meeting)
Mr J Lamb, Visitor Market
Development Manager (part meeting)
Mrs L Goss-Wallace,
Projects Manager, City Development (part meeting)
Mr M Mercer, Divisional
Manager, Community Hubs (part meeting)
Ms C Steed, City Events
Manager (part meeting)
Mr Z Moodie, Traffic
Engineer (part meeting)
Mr R Gardiner, City
Events Coordinator (part meeting)
Ms S Simcox,
Communications and Marketing Team Leader
Ms K Glanville, Senior Committee
Advisor
PUBLIC BUSINESS
1. APOLOGIES
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resolved: (Deputy Mayor Bassett/Cr Cousins) Minute
No. CDC 17201
“That the apology
received from Mayor Wallace, and the apology for lateness from
Cr Barratt, be accepted and leave of absence be granted.”
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2. PUBLIC COMMENT
Comments are recorded under the item
to which they relate.
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resolved: (Deputy Mayor Bassett/Cr Milne) Minute
No. CDC 17202
“That
in terms of Standing Order 15.2, the time limit for public comment be
extended to allow for those present to speak.”
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3. CONFLICT OF INTEREST
DECLARATIONS
Cr
Lewis declared a conflict of interest in relation to Item 6: Independent Survey
of Petone Fair – Results and Recommendations and did not take part in
discussion or voting on the matter.
4. Recommendations to Council - 23 May 2017
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a)
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Petone
2040 (17/682)
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Speaking under public comment, Mr
M Fisher and Mr T Bennion, representing the P2040 Group, expressed
support for the P2040 Spatial Plan. Mr Fisher said the plan would provide a
yardstick to measure projects against. He asked members to support the
officers’ recommendations.
Speaking under public comment, Ms
P Hanna, Chair of the Petone Community Board, expressed support for the
P2040 Spatial Plan. She said it would provide a foundation for future
planning in the area.
In response to a question from a
member, Ms Hanna advised that a priority of the P2040 spatial planning was
the Jackson Street streetscape and this had to be undertaken prior to
considering the Petone Clock Walk.
The Urban Design Manager
elaborated on the report. He noted that the New Zealand Transport Agency’s
work programme had been reassessed due to the Kaikoura Earthquake in 2016.
In response to a question from a
member, the Urban Design Manager confirmed that the Cross Valley Link was an
important piece of work for the City.
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Cr Cousins noted that aspects of
the plan affected the wider city and that consultation had not taken place
outside of the P2040 area. She asked that officers not proceed with projects
that would impact the City outside the P2040 area until consultation with all
affected areas had been undertaken.
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RECOMMENDED: (Deputy Mayor Bassett/Cr Lulich)
Minute
No. CDC 17203
“That the Committee recommends
that Council:
(i) notes that Petone 2040
is supported by the Petone Community Board (PCB), Jackson Street Programme
(JSP), and the Petone 2040 Community Group;
(ii) notes that Petone 2040
has been well received by Councillors, and officers are seeking it as a spatial
plan to assist their work;
(iii) notes that Petone 2040
will form an important part of the Hutt growth ‘story’ being developed with the
New Zealand Transport Agency and Greater Wellington Regional Council to
consider city wide transport projects eg Cross Valley Link;
(iv) approves the Petone 2040 Spatial
Plan, attached as Appendix 2 (separately circulated) as Council’s and the community’s
overarching long term development strategy for Petone and Moera;
(v) notes the membership of
the Petone 2040 Group as follows: Cr Tui Lewis (Chair of the Petone 2040
Group); Ms Pam Hanna (Petone Community Board Chair); Mr Mike Fisher (Petone
Community Board Deputy Chair); Mr John Donnelly (Jackson Street Programme
representative); Mr Matt Roberts (community representative); Ms Sue Piper (facilitator);
and Mr Tom Bennion (community representative); and
(vi) appoints Cr Sutton
(Deputy Chair) as the City Development Committee representative to the Petone
2040 Group.”
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To view Appendix 2 – Petone 2040
Spatial Plan click here
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b)
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Petone
Clock Walk (17/681)
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Speaking under public comment, Ms
V D’or, business owner in Petone, considered that the Clock Walk proposal
was not a natural fit with the heritage aspect of Jackson Street. She
advised there was limited space and car parks in Petone. She noted that she
was a member of the Jackson Street Programme (JSP) and that JSP did not
support the Petone Clock Walk proposal.
Speaking under public comment, Mr
S Reid, Petone Clock Walk Group, advised that the proposal was a well
researched project in terms of heritage and had 88% support from an online
survey. He stated he would like to know if the Jackson Street retailers
supported the proposal, and if they did, he would ask the JSP to re-consider
its opposition.
In response to questions from
members, Mr Reid considered that the City Business District was not a good
fit for the proposal as the clocks would get lost in the open spaces. He
said the proposal was a Petone proposal due to it being a “bubbling centre”
with a lot of foot traffic. He advised that the intention was to hold a
design competition for the clocks. He said that there were design guidelines
linked to six heritage related themes and that the design must fit within the
streetscape. He noted the clocks on the proposal document were only
examples.
Speaking under public comment,
Mr G Gellen expressed support for the Petone Clock Walk proposal.
Speaking under public comment, Ms
P Hanna, Chair of the Petone Community Board, advised that the Board had
recommended that the Clock Walk should await consideration as part of a
Jackson Street streetscape design study.
Speaking under public comment, Ms
L Dobbs, Chair of the Jackson Street Programme (JSP), advised that the
Petone Clock Walk proposal could not be taken as an isolated project and
needed to be considered with the P2040 Spatial Plan. She expressed concern
about what might happen to car parking if the clocks were installed on the
streets. She said that building owners were currently focussed on earthquake
strengthening of buildings and this work needed to be completed before
considering the Clock Walk proposal.
In response to a question from a
member, Ms Dobbs advised that JSP had no issue with talking about the
proposal and would be happy to discuss the proposal further.
The Urban Design Manager
elaborated on the report.
In response to questions from
members, the Urban Design Manager advised that a location for the clocks was
better considered through the streetscape design of Jackson Street. He
confirmed it was possible for the Clock Walk Group to hold further
discussions with the JSP.
Members noted that they did not
want to see the Clock Walk proposal disappear due to the process and
timeframe of the P2040 project.
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RECOMMENDED: (Cr Cousins/Cr Milne) Minute
No. CDC 17204
“That the Committee recommends
that Council:
(i) notes that the Jackson
Street Programme (JSP) does not support the Petone Clock Walk;
(ii) notes that Petone
Community Board and Petone 2040 Community Group agree that Petone Clock Walk should be considered
through Petone 2040;
(iii) agrees that
further discussions be held between JSP and Petone Clock Walk to then be
brought forward to the P2040 Group;
(iv) agrees that further
progress for the Petone Clock Walk is considered through a Jackson Street
streetscape design under the Petone 2040 Spatial Plan and asks that the P2040
makes this project a priority and notes Council’s support of the project;
(v) asks officers
to report to the June 2017 Community Plan Committee on necessary funding.”
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PRECEDENCE
OF BUSINESS
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RESOLVED: (Deputy Mayor Bassett/Cr Barry)
Minute No. CDC 17205
“That, in terms of Standing Order 10.4,
precedence be accorded to Item 6 Independent Survey of Petone Fair – Results
and Recommendations.”
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This item is recorded in the order
in which it is listed on the order paper.
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5.
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International Relations (17/701)
Report No.
CDC2017/2/134 by the Visitor Market Development and International Relations
Manager
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Speaking under public comment, Ms
S Knowles, International Student Manager at Sacred Heart College and Ms V
Wilson, International Student Manager at Wainuiomata High School spoke in
relation to international education. Ms Knowles noted that in addition to
the positive experience and value that international education provided to
students, it also generated a significant contribution to the economy. She
said that the total value of New Zealand’s educational industry in 2016 was
$4.28billion making it the fourth largest export industry. Both Ms Knowles
and Ms Wilson advised that they travelled overseas and noted the importance
of building successful relationships. Ms Wilson asked that Council continue
to support the work undertaken by officers to assist the building of these
relationships.
In response to a question from a
member, Ms Wilson advised it was important for schools and Council to work
together on building relationships. She noted the status that the Mayoral
position provided in relationship building.
Speaking under public comment, Mr
H Clark representing the Hutt Valley business community, expressed
support for option 2 contained in the officers’ report. He noted the
importance of leveraging the political spheres of influence and relationships
with sister cities. He said that education had been a focus and it would be
good to also focus on business and commercial gain.
In response to a question from a
member, Mr Clark advised that Tempe, Arizona would be interested in the high
tech manufacturing sector of the Hutt Valley, noting that this sector was an
evolving landscape.
Cr Barry left the meeting at
8.33pm.
The Visitor Market Development and
International Relations Manager elaborated on the report. He advised the
importance of maintaining and realising the potential of Sister City
relationships. He noted the benefits of the relationships, noting that
Tempe, Arizona provided knowledge about science, technology, engineering and
advanced manufacturing. He said that currently international students
brought $17M into the City and that there were opportunities to increase this
number. He confirmed that the political sphere assisted in relationship
building and making connections, especially in the Asia markets.
In response to questions from
members, the Visitor Market Development and International Relations Manager
confirmed that officers would report back to the Committee every six months
against the international relations work programme. He noted that the work
programme may change to reflect progression in relationships.
In response to questions from
members, the Divisional Manager, City Development advised that the Hutt
Sister City Foundation (the Foundation) was an important partner for Council
in regard to Sister Cities, in particular with Tempe, Arizona, and that
officers regularly met with the Foundation. He said that existing
relationships had provided the introduction of ideas to the City and provided
the STEMM Festival as an example due to the links with Tempe, Arizona. He
noted that resources were not invested in dormant sister cities
relationships.
In response to a further question
from a member, the Visitor Market Development and International Relations
Manager acknowledged that community ownership of the relationships was
critical.
Cr Edwards noted he saw the
benefit that the relationships provided to the City but was aware that
Council was facing difficult decisions with the Annual Plan process this financial
year.
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Resolved: (Deputy
Mayor Bassett/Cr Edwards) Minute No. CDC 17206
“That the Committee:
(i) notes Lower Hutt’s
longstanding sister and friendly city connections and the current status of
these relationships;
(ii) notes the current opportunities
and limitations for Council in its international relations activity;
(iii) agrees to retain a more
reactive approach with current staff resources and operating budget;
(iv) approves the respective
proposed international relations work programme attached as Appendix 1 to the
report; and
(v) reports back to the
City Development Committee every six months on progress.”
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6.
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Independent Survey of Petone Fair - results and
recommendations
(17/624)
Report No.
CDC2017/2/105 by the City Events Manager
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Speaking under public comment, Ms
V D’or a Petone business owner, noted that Jackson Street Programme would
like to trial a Sunday for the Petone Fair.
In response to questions from
members, Ms D’or considered that further discussions with all parties should
occur. She said that she would support the fair if it was what was best for
Petone and for Jackson Street.
Speaking under public comment, Mr
M Henley and Ms A Kemble-Walsh, organisers of the Newtown Festival,
advised that festivals/fairs generated social, cultural and economic benefits
in the areas they were held. They advised not to change the time schedule as
festivals/fairs were based on a regional /national calendar and stall holders
found it essential for their planning and advertisting.
Speaking under public comment, Ms
L Dobbs, Jackson Street Programme Chair (JSP), advised that JSP had held
discussions with Petone Rotary for the last three to four years asking for a
Sunday trial. She noted that one retailer had lost approximately $60,000 on
the one day of the fair.
In response to questions from
members, Ms Dobbs considered that the clientele of the fair had changed over
the years and lower numbers now frequented the retail shops during the Fair.
She confirmed that the JSP had advertised the fair through its networks. She
said that the JSP had no issue with discussing the matter further.
Speaking under public comment, Mr
C Partington, Petone Rotary Fair Convenor, advised the fair had run for
26 years. He noted that Jackson Street had changed over that time and said
the fair had been instrumental in bringing people to the street. He stated
that the Fair generated economic benefit for the area.
In response to a question from a
member, Mr Partington advised that Petone Rotary was open to further
discussions regarding the fair.
Speaking under public comment, Ms
H Swales, Jackson Street Programme Coordinator, noted that Saturday was
the biggest shopping day of the week for retailers on Jackson Street. She
asked that a Sunday be trialled.
In response to questions from
members, Ms Swales said that retailers had indicated a loss of revenue on the
day of the fair. She advised retailers would prefer the fair be held on a Sunday
as a lesser number of retailers opened on a Sunday. She said that MarketView
data had shown a downward spiral of revenue for retailers on fair day. She
considered that revenue lost on fair day was not regained through the year by
retailers.
Cr Lewis declared a conflict of
interest in the matter and took no part in discussion or voting on the
matter.
The Chair noted that there was an
error in the Chair’s recommendations in the agenda. He said he did not
endorse recommendation (iv) “… agrees that Petone Rotary should be asked to
change the day of the fair from a Saturday to a Sunday for a minimum of two
consecutive years as a trial, starting from 2018” contained in the officer’s
report.
The City Events Manager elaborated
on the report. She advised that this was not a Council owned event rather an
event that Council supported.
In response to questions from
members, the City Events Manager advised she was not confident that further
discussions would resolve the issue but considered further discussions should
take place. She confirmed that the surveys undertaken by Council were
independent.
MOVED: (Cr Barry/Cr Sutton)
“(iv) approves, in principle,
that the Petone Rotary Fair continue on a Saturday.”
The motion was declared CARRIED by
division with the voting as follows:
For: Against:
Cr
Barry Deputy Mayor Bassatt
Cr
Barratt
Cr
Edwards
Cr
McDonald
Cr
Milne
Cr
Lulich
Cr
Sutton
Total:
7 Total: 1
Cr Cousins abstained from voting
on the matter.
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Resolved: (Cr
Barry/Cr Sutton) Minute No. CDC 17207
“That the Committee:
(i) acknowledges the
differing views of parties regarding the day of the week that the Petone
Rotary Fair should be held on, noting valid concerns on all sides;
(ii) acknowledges that
officers have made numerous attempts over the last 24 months to assist the
parties in finding an agreeable solution, but to no avail;
(iii) notes that an independent
survey of Jackson Street businesses was undertaken to understand the
preference for the Petone Fair to be on a Saturday or Sunday and the
financial impact of the Fair currently being on a Saturday; and
(iv) approves, in principle,
that the Petone Rotary Fair continue on a Saturday.”
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Cr
Cousins abstained from voting on the matter.
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7.
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Proposed New Private Street Name - (1-5)/14
Otamarau Grove
(17/201)
Report No.
CDC2017/2/131 by the Traffic Engineer
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Speaking under public comment, Mr
K Munro, a resident of the private road, spoke in support of the name
“Karearea” due to the native bush falcons residing in the area.
Speaking under public comment, Mr
B and Mrs K Blackler, residents of the private road, spoke in support of the
name “Falcon” with their second preference being “Karearea”.
The Traffic Engineer elaborated on
the report.
In response to questions from
members, the Traffic Engineer advised resident associations were not
consulted with for the naming of a private road. He advised a sub-plate
could be added to the signage that explained a Karearea was a native bush
falcon.
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Resolved: (Cr
Edwards/Cr Barratt) Minute No. CDC 17208
“That
the Committee approves the name of the new private road off Otamarau Grove,
Maungaraki, attached as Appendix 1 to the report, as Karearea Lane.”
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Resolved: (Cr
Cousins/Deputy Mayor Bassett) Minute No. CDC 17209
“That officers approach all
residents associations on the Western Hills to provide a list of up to 12
suitable names for future naming of streets for each area.”
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8.
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Proposed Two New Private Street Names - No.8 St
Columbans Grove
(17/382)
Report No.
CDC2017/2/133 by the Traffic Engineer
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Resolved: (Cr
Sutton/Deputy Mayor Bassett) Minute No. CDC 17210
“That
the Committee approves the names of the two new private roads at No.8 St Columbans Grove, Boulcott, attached as Appendix
1 to the report, as Francis Douglas Way and Bobbio Court.”
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9.
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Temporary Road Closure Subcommittee minutes - 18
April 2017
(17/697)
Report No.
CDC2017/2/75 by the Senior Committee Advisor
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Resolved: (Deputy Mayor Bassett/Cr
Sutton) Minute No. CDC 17211
“That
the Temporary Road Closure Subcommittee minutes dated 18 April 2017 be
adopted.”
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10.
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General Managers' Report (17/513)
Report No.
CDC2017/2/106 by the General Manager, Strategic Services
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In response to a question from a
member, the General Manager, Strategic Services confirmed that officers would
include a percentage column to the City Wide and CBD Remissions Policy and
Funding tables in future reports.
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Resolved: (Deputy
Mayor Bassett/Cr Sutton) Minute No. CDC 17212
“That the Committee notes the
updates contained in the report.”
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11. Information Items
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a)
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Walter Nash Centre Update (17/633)
Report No. CDC2017/2/72 by the
Divisional Manager Community Hubs
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The Divisional Manager Community
Hubs elaborated on the report.
In response to a question from a
member, the Divisional Manager Community Hubs advised officers would
investigate options to subsidise the gym membership at the Walter Nash
Centre.
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Resolved: (Deputy Mayor Bassett/Cr Barratt) Minute
No. CDC 17213
“That
the Committee:
(i) notes
and receives the report; and
(ii) asks
officers to provide a report outlining the overall performance and identify possible
opportunities for the fitness suite at the Walter Nash Centre to the next City
Development Committee meeting to be held on 1 August 2017.”
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b)
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City Development Committee Work
Programme
(17/514)
Report No. CDC2017/2/70 by the
Senior Committee Advisor
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Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute
No. CDC 17214
“That
the work programme be received.”
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12. QUESTIONS
There were no questions.
13. EXCLUSION OF THE PUBLIC
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Resolved: (Deputy Mayor Bassett/Cr Milne)
Minute No. CDC 17215
“That the public
be excluded from the following parts of the proceedings of this meeting,
namely:
14. Proposed New Private Street
Name - No.1-13 Laura Fergusson Grove (17/381)
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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(A)
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(B)
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(C)
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General
subject of the matter to be considered.
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Reason
for passing this resolution in relation to each matter.
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Ground
under section 48(1) for the passing of this resolution.
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Proposed
New Private Street Name - No.1-13 Laura Fergusson Grove.
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The
withholding of the information is necessary to protect the privacy of
natural persons. (s7(2)(a)).
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That
the public conduct of the relevant part of the proceedings of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding exist.
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This resolution is made in
reliance on section 48(1) of the Local Government Official Information and
Meetings Act 1987 and the particular interest or interests protected by
section 6 or 7 of that Act which would be prejudiced by the holding of the
whole or the relevant part of the proceedings of the meeting in public are as
specified in Column (B) above.”
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There
being no further business the Chair declared the meeting closed at 9.18pm and
the non public portion of the meeting finished at 9.28pm.
Deputy
Mayor D Bassett
CHAIR
CONFIRMED as a true
and correct record
Dated this 23rd day
of May 2017