1                                        29 November 2019

HUTT CITY COUNCIL

 

Hutt Valley Services Committee

 

Minutes of a meeting held in the Hutt City Council Chambers, 2nd Floor,

30 Laings Road, Lower Hutt on

 Friday 29 November 2019 commencing at 9.30am

 

 

PRESENT:

Cr J Briggs (Chair), HCC

Cr H Newell, UHCC (Deputy Chair)

 

Cr D Bassett, HCC

Cr C Carson, UHCC

 

Cr B Dyer, HCC

Mayor W Guppy, UHCC

 

Cr N Shaw, HCC

Cr P Lambert, UHCC

 

APOLOGIES:                  There were no apologies.

 

IN ATTENDANCE:        Ms J Miller, Chief Executive, HCC

Mr P Kelly, Chief Executive, UHCC

Mr B Hodgins, Strategic Advisor, City and Community Services, HCC (part meeting)

Mr D Dews, Contracts Solid Waste, HCC (part meeting)

Mr B Latimer, Parks and Reserves Manager, UHCC (part meeting)

Mr D Kerite, Acting Divisional Manager, HCC (part meeting)

Mr G Stuart, Divisional Manager, Regulatory Services and Emergency Management, HCC (part meeting)

Mr D Bentley, Team Leader Environmental Health, HCC (part meeting)

Ms K Glanville, Strategic Policy Manager, UHCC (part meeting)

Ms D Male, Committee Advisor, HCC

 

PUBLIC BUSINESS

 

1.       OPENING FORMALITIES - Karakia Timatanga 

Kia hora te marino

Kia whakapapa pounamu te moana

He huarahi mā tātou i te rangi nei

Aroha atu, aroha mai

Tātou i a tātou katoa

Hui e Tāiki e!

May peace be wide spread

May the sea be like greenstone

A pathway for us all this day

Let us show respect for each other

For one another

Bind us together!

 

2.       APOLOGIES 

There were no apologies.

3.

Election of Chair and Deputy Chair (19/1329)

 

The Chief Executive, Hutt City Council called for nominations for the Chair. Mayor Guppy nominated Cr Briggs and Cr Bassett seconded the motion. The Chief Executive, Hutt City Council called for any other nominations, as there were none she put the motion.

 

Resolved:  (Mayor Guppy/Cr Bassett)                               Minute No. HVSC 191(2)01

“That Cr Briggs be declared Chair of the Hutt Valley Services Committee until November 2020.”

 

Cr Briggs assumed the Chair. The Chair called for nominations for the Deputy Chair. Cr Lambert nominated Cr Newell and Cr Dyer seconded the motion. The Chair called for any other nominations, as there were none he put the motion.

 

Resolved:  (Cr Lambert/Cr Dyer)                                       Minute No. HVSC 191(2)02

“That Cr Newell be declared Deputy Chair of the Hutt Valley Services Committee until November 2020.”

  

4.       PUBLIC COMMENT

Comments are recorded under the item to which they relate.  

 

5.       CONFLICT OF INTEREST DECLARATIONS  

          There were no conflict of interest declarations.   

6.

Proposed Meeting Dates for 2020 (19/1330)

Report No. HVSC2019/1(2)/10 by the Committee Advisor, Hutt City Council

 

Resolved:  (Cr Briggs/Mayor Guppy)                                 Minute No. HVSC 191(2)03

“That the Committee:

(i)    adopts the following schedule of meetings for 2020:

(a)   Friday, 28 February 2020 at 9.30am (Upper Hutt City Council);

(b)   Friday, 1 May 2020 at 9.30am (Hutt City Council);

(c)   Friday, 28 August 2020 at 9.30am (Upper Hutt City Council);

(d)   Friday, 20 November 2020 at 9.30am (Hutt City Council);

(ii)   adopts the following schedule of draft agenda meetings for 2020:

(a)   Tuesday, 18 February 2020 at 11.00am;

(b)   Tuesday, 21 April 2020 at 11.00am;

(c)   Tuesday, 18 August 2020 at 11.00am;

(d)   Tuesday; 10 November 2020 at 11.00am;

(iii)  agrees the venue for the draft agenda meetings for 2020 will be held at Hutt City Council in a meeting room to be confirmed; and

(iv)  delegates authority to the Chief Executives of the two Councils, in consultation with the Chair, to alter the date, time or venue of a meeting, or cancel a meeting should circumstances require this.”

 

For the reason that adoption of a meeting schedule and agreement over the venue for meetings allows orderly planning for all involved.

 

Precedence of Business

Resolved:  (Cr Briggs/Mayor Guppy)                                Minute No. HVSC 191(2)04

“That, in terms of Standing Order 10.4, precedence be accorded to items 10 and 11 dealing with the Dog Control Update.”

The items are recorded in the order in which they were listed on the order paper.

 

7.

WASTEWATER JOINT VENTURE UPDATE 31 JULY 2019 - 4 NOVEMBER 2019 (19/1326)

Report No. HVSC2019/1(2)/3 by the Wastewater Contracts Manager, Wellington Water

 

The Strategic Advisor, City and Community Services, Hutt City Council elaborated on the report.

 

 

 

Resolved:  (Cr Briggs/Cr Lambert)                                     Minute No. HVSC 191(2)05

“That the Committee notes the information in this report.”

 

8.

SILVERSTREAM LANDFILL UPDATE (19/1328)

Report No. HVSC2019/1(2)/4 by the Landfill Consultant, Tonkin and Taylor

 

Speaking under public comment, Mr F Vickers representing the Eastbourne Community Board spoke of the opportunity for both Councils to get ahead of the curve to reduce waste and emissions. He advised that a submission on Hutt City Council’s waste review would be considered at the next Eastbourne Community Board meeting. He asked if an unique emissions factor was used at the landfill.

The Contracts Solid Waste, Hutt City Council and Ms Natalie Pilcher, Environmental Scientist, Tonkin and Taylor elaborated on the report.

In response to a question from a member, the Contracts Solid Waste, Hutt City Council advised that a unique emissions factor was complicated and took into consideration the burning off of methane gas. He added that levies and a flare was used to burn off 90% of emissions and everything was done to mitigate gas emissions from the landfill.

 

In response to a question from a member, the Contracts Solid Waste, Hutt City Council advised that with current volumes continuing at the landfill, it could continue to be used for a further 40 years. He said that capital works would be required to increase the area and volumes the landfill could contain to up to 100 years.

The Chief Executive, Hutt City Council added that it was hoped to extend the life of the landfill by putting in as little waste as possible. She said that the strategy could not be around making an income from the landfill, but to reduce waste and to recycle more. She added that working together with Upper Hutt City Council would be considered.

 

In response to questions from members, the Contracts Solid Waste, Hutt City Council advised that the contractor was reviewing options to make the landfill more user friendly and to highlight its recycling facilities. He said that reports were undertaken on contaminated sites and special projects where materials were tested. He explained that hot weather could increase odour complaints. He added that quarterly resident committee meetings were held.

 

Resolved:  (Cr Briggs/Cr Carson)                                       Minute No. HVSC 191(2)06

“That the Committee:

(i)       notes the progress of the ongoing development and operation of the Silverstream Landfill;

(ii)     asks that officers organise a tour of the landfill for members;

(iii)   that officers draft a joint submission on the landfill levy; and

(iv)   asks that officers develop a communication plan for the users of the Silverstream Landfill.”

 

9.

Akatarawa Cemetery Update (19/1307)

Report No. HVSC2019/1(2)/96 by the Parks and Reserves Manager, Upper Hutt City Council

 

The Parks and Reserves Manager, Upper Hutt City Council elaborated on the report.

In response to questions from members, the Parks and Reserves Manager, Upper Hutt City Council advised that operational costs and use of contractors had increased at the cemetery. He added that the fees had been increased in the previous year and were being reviewed. The Chief Executive, Upper Hutt City Council added that a transition plan was being reviewed for the cemetery.

In response to a question from a member, the Parks and Reserves Manager, Upper Hutt City Council advised that the current cemetery could continue for a further eight to nine years. He added that expanding the area of the cemetery to use Hutt City Council land could mean the cemetery could continue for another 100 years.

 

Resolved:  (Cr Briggs/Cr Newell)                                       Minute No. HVSC 191(2)07

“That the report be received.”

 

10.

Dog Control Update (19/1306)

Report No. HVSC2019/1(2)/97 by the Compliance Services Manager, Upper Hutt City Council

 

Resolved:  (Cr Briggs/Cr Carson)                                       Minute No. HVSC 191(2)08

“That the report be noted and received.”

 

11.

Dog Control Update (19/1304)

Report No. HVSC2019/1(2)/98 by the Divisional Manager, Regulatory Services and Emergency Management, Hutt City Council

 

The Divisional Manager, Regulatory Services and Emergency Management, Hutt City Council elaborated on the report.  He provided members with statistics on the use of the Doggone app in Lower Hutt.

In response to a question from a member, the Divisional Manager, Regulatory Services and Emergency Management, Hutt City Council advised that Doggone information had been passed on to officers at Upper Hutt City Council for review.

 

Resolved:  (Cr Briggs/Cr Carson)                                       Minute No. HVSC 191(2)09

“That the Committee notes and receives the information.”

 

12.

HEALTH OFFICE ACTIVITIES UPDATE (19/1305)

Report No. HVSC2019/1(2)/99 by the Team Leader Environmental Health, Hutt City Council

 

The Team Leader Environmental Health, Hutt City Council elaborated on the report. He further elaborated on the additional informaton on the breakdown of alcohol licence types circulated to members.  He advised that the informtion would be included in future reports.

 

Resolved:  (Cr Briggs/Cr Bassett)                                       Minute No. HVSC 191(2)10

“That the Committee notes and receives the information.”

 

13.

Regional Joint Services Opportunities (19/1309)

 

The Chief Executive, Hutt City Council advised that she and the Chief Executive, Upper Hutt City Council had committed to discuss opportunities for working together on environment, waste, water and the response to climate change. She advised that a joint report would be reported back to the Committee.

The Chair added that the District Plan review could be included in the discussions to see if there could be efficiencies working with Upper Hutt City Council.

Mayor Guppy confirmed that he had already undertaken discussions in relation to working together with the Mayor of Hutt City Council.

14.     CLOSING FORMALITIES - Karakia WHAKAMUTUNGA

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora.

Cease the winds from the west
Cease the winds from the south
Let the breeze blow over the land
Let the breeze blow over the ocean
Let the red-tipped dawn come with a sharpened air. 
A touch of frost, a promise of a glorious day.

 

There being no further business the Chair declared the meeting closed at 10.27am.

 

 

 

 

                                                                                                                               Cr J Briggs

CHAIR

 

CONFIRMED as a true and correct record

Dated this 21st day of February 2020