16 May 2019
Order Paper for Council meeting to be held in the
Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt,
on:
Tuesday 21 May 2019 commencing at 6.00pm
Membership
Mayor W R Wallace (Chair) |
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Deputy Mayor D Bassett |
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Cr G Barratt |
Cr C Barry |
Cr L Bridson |
Cr J Briggs |
Cr M Cousins |
Cr S Edwards |
Cr T Lewis |
Cr M Lulich |
Cr G McDonald |
Cr C Milne |
Cr L Sutton |
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For the dates and times of Council Meetings please visit www.huttcity.govt.nz
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COUNCIL |
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Membership: |
13 |
Meeting Cycle: |
Council meets on a six weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council) |
• Make a rate.
• Make bylaws.
• Borrow money other than in accordance with the Long Term Plan (LTP).
• Purchase or dispose of assets other than in accordance with the LTP.
• Purchase or dispose of Council land and property other than in accordance with the LTP.
• Adopt the LTP, Annual Plan and Annual Report.
• Adopt policies required to be adopted and consulted on under the Act in association with the LTP or developed for the purpose of the Local Governance Statement.
• Appoint the Chief Executive.
• Exercise any powers and duties conferred or imposed on the local authority by the Public Works Act 1981 or the Resource Management Act 1991 that are unable to be delegated.
• Undertake all other actions which are by law not capable of being delegated.
• The power to adopt a Remuneration and Employment Policy.
• Adoption of all policy required by legislation.
• Adoption of policies with a city-wide or strategic focus.
• Promotion of Plan Changes and Variations recommended by the City Development Committee prior to public notification.
• The withdrawal of Plan Changes in accordance with clause 8D, Part 1, Schedule 1 of the Resource Management Act 1991.
• Approval, to make operative, of District Plan and Plan Changes (in accordance with clause 17, Part 1, Schedule 1 of the Resource Management Act 1991).
• The method of voting for the Triennial elections.
• Representation reviews.
• Council’s Code of Conduct and Local Governance Statement.
• Elected Members Remuneration.
• The outcome of any extraordinary vacancies on Council.
• Any other matters for which a local authority decision is required under the Local Electoral Act 2001.
• All matters identified in these Terms of Reference as delegated to Council Committees (or otherwise delegated by the Council) and oversee those delegations.
• Council‘s delegations to officers and community boards.
The review and negotiation of the contract, performance agreement and remuneration of the Chief Executive.
• Standing Orders for Council and its committees.
• Council’s annual meeting schedule.
• The establishment and disposal of any Council Controlled Organisation or Council Controlled Trading Organisation and approval of annual Statements of Corporate Intent on the recommendation of the Finance and Performance Committee.
• Civil Defence Emergency Management Group matters requiring Council’s input.
• Road closing and road stopping matters.
• All other matters for which final authority is not delegated.
• The non-elected members of the Standing Committees (including extraordinary vacancies of non-elected representatives).
• The Directors of Council Controlled Organisations and Council Controlled Trading Organisations.
• Council’s nominee on any Trust.
• Council representatives on any outside organisations (where applicable and time permits, recommendations for the appointment may be sought from the appropriate standing committee and/or outside organisations).
• The Chief Executive of Hutt City Council.
• Council’s Electoral Officer, Principal Rural Fire Officer and any other appointments required by statute.
HUTT CITY COUNCIL
Ordinary meeting to be held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on
Tuesday 21 May 2019 commencing at 6.00pm.
ORDER PAPER
Public Business
1. APOLOGIES
2. PUBLIC COMMENT
Generally up to 30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be asked questions on the matters they raise.
3. Mayoral Statement (19/556)
4. CONFLICT OF INTEREST DECLARATIONS
5. Committee Minutes with Recommended Items
a) Traffic Subcommittee
15 April 2019 12
Recommended Items
Item 4a) Random Roadside Drug Testing Petition Report (19/281) 12
Mayor’s Recommendation:
“That the recommendation contained in the minutes be endorsed.” |
Mayor’s Recommendation:
“That the recommendations contained in the minutes be endorsed.” |
Item 4b) Richmond Street - Proposed Mobility Parking Restrictions (19/313) 13
Mayor’s Recommendation:
“That the recommendations contained in the minutes be endorsed.” |
Item 4c) Gracefield Road - Proposed No Stopping At All Times Restrictions (19/314) 14
Mayor’s Recommendation:
“That the recommendation contained in the minutes be endorsed.” |
Item 4d) Queens Grove - Proposed No Parking on the Grass Restrictions (19/339) 14
Mayor’s Recommendation:
“That the item be referred to the Policy and Regulatory Committee to investigate the wider policy implications.” |
Item 4e) Eastern Hutt Road - Proposed No Stopping At All Times Restrictions (19/359) 15
Mayor’s Recommendation:
“That the recommendation contained in the minutes be endorsed.” |
Item 4f) Richmond Grove - Proposed No Stopping At All Times Restrictions (19/357) 15
Mayor’s Recommendation:
“That the recommendation contained in the minutes be endorsed.” |
b) City Development Committee
30 April 2019 25
Recommended Item
Item 5 Recommendations from the District Plan Subcommittee on the District Plan Review (19/490) 26
Mayor’s Recommendation:
“That the recommendations contained in the minutes be endorsed.” |
c) Policy and Regulatory Committee
29 April 2019 37
Recommended Items
Item 4i) Proposed Alcohol Fees Bylaw (19/402) 38
Mayor’s Recommendation:
“That the recommendations contained in the minutes be endorsed with a new part (iv) to read:
(iv) agrees to continue with the existing subcommittee comprising of Deputy Mayor Bassett and Crs Sutton and Barratt to hear submissions on whether an Alcohol Fees Bylaw is needed and then make recommendations to Council.” |
Item 4ii) Heritage Policy (19/448) 40
Mayor’s Recommendation:
“That the recommendations contained in the minutes be endorsed.” |
d) Community Services Committee
2 May 2019 58
Recommended Item
Item 5 Notice of Motion - Councillor Barratt (19/500) 59
Mayor’s Recommendation:
“That the matter be discussed” |
6. Miscellaneous
a) Plan Change 52 Alignment of the District Plan with the NZ Heritage List (19/561)
Report No. HCC2019/2/87 by the Divisional Manager District Plan 72
Mayor’s Recommendation:
“That the recommendations contained in the report be endorsed.” |
b) Delegations Register Review (19/565)
Report No. HCC2019/2/88 by the Executive Assistant, Corporate Services 116
Mayor’s Recommendation:
“That the recommendation contained in the report be endorsed.” |
c) Requesting Power of Attorney for Chief Executive and General Managers (19/530)
Report No. HCC2019/2/89 by the Executive Assistant, Corporate Services 157
Mayor’s Recommendation:
“That the recommendations contained in the report be endorsed.” |
7. Minutes - COUNCIL
26 March 2019 161
30 April 2019 183
8. Committee Minutes without Recommended Items
a) Policy and Regulatory Committee
25 March 2019 185
Please note the recommended item was considered by Council at its meeting held on 26 March 2019
b) Hutt Valley Services Committee
3 May 2019 189
c) Finance and Performance Committee
8 May 2019 195
d) Community Plan Committee
8 May 2019 204
e) Civic Honours Committee
10 May 2019 212
9. Sealing Authority (19/381)
Report No. HCC2019/2/14 by the Executive Assistant, Corporate Services 214
Mayor’s Recommendation:
“That the recommendations contained in the report be endorsed.” |
10. QUESTIONS
With reference to section 32 of Standing Orders, before putting a question a member shall endeavour to obtain the information. Questions shall be concise and in writing and handed to the Chair prior to the commencement of the meeting.
11. EXCLUSION OF THE PUBLIC
MAYOR'S RECOMMENDATION:
“That the public be excluded from the following parts of the proceedings of this meeting, namely:
12. Committee Minutes with Recommended Items
a) Policy and Regulatory Committee – 29 April 2019
b) Civic Honours Committee – 10 May 2019
13. Committee Minutes without Recommended Items
Finance and Performance Committee – 8 May 2019
14. Minutes - COUNCIL
26 March 2019
30 April 2019 (Restricted to Mayor and Councillors)
11 December 2018 (Restricted to Mayor and Councillors)
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
(A) |
(B) |
(C) |
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General subject of the matter to be considered. |
Reason for passing this resolution in relation to each matter. |
Ground under section 48(1) for the passing of this resolution. |
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Minutes of the Policy and Regulatory Committee held on 29 April 2019 – Land Sale Tirohanga Road |
The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities(s7(2)(h)). The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)(s7(2)(i)) |
That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist. |
Minutes of the Civic Honours Committee held on 10 May 2019 – 2019 Civic Honours Awards |
The withholding of the information is necessary to protect the privacy of natural persons.(s7(2)(a)).
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That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist. |
Minutes of the Finance and Performance Committee held on 8 May 2019 – Strategic Property Portfolio – Six Monthly Update |
The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)). |
That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist. |
Minutes of the Hutt City Council held on 30 April 2019 – Acting Chief Executive |
The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)). |
That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist. |
Minutes of the Hutt City Council held on 11 December 2018 - 2019 – Purchase of Land Lowry Bay, Hutt City Community Facilities Trust Board, Appointment of Director, Land Purchase Eastern Hills, Sale Negotiations, Strategic Structure Review |
The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)). The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)). The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)). he withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities(s7(2)(h)). The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)(s7(2)(i))
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That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist. |
This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”
Kathryn Stannard
Divisional Manager, Democratic Services
13
Traffic Subcommittee
Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road on
Monday 15 April 2019 commencing at 3.00pm
PRESENT: Cr Cousins (Chair) Cr Barratt
Cr Edwards (Deputy Chair) Cr Lewis Cr Sutton
APOLOGIES: There was an apology received from Cr Briggs.
IN ATTENDANCE: Mr J Gloag, Divisional Manager, Transport
Mr D Simmons, Traffic Asset Manager
Ms D Male, Committee Advisor
PUBLIC BUSINESS
1. APOLOGIES
Resolved: (Cr Cousins/Cr Edwards) Minute No. TRS 19201 “That the apology received from Cr Briggs be accepted and leave of absence be granted.” |
2. PUBLIC COMMENT
There was no public comment.
3. CONFLICT OF INTEREST DECLARATIONS
There were no conflict of interest declarations.
4. Recommendations to Council - 21 May 2019
5. QUESTIONS
Cr Sutton asked if signage would be installed for the bus parking restriction on Eastern Hutt Road as she had approached by residents of Eldon Grove?
The Traffic Asset Manager advised that it had been reviewed to install the signage with the minimal number of new poles and the signs would be installed soon. He added that with the school holidays it had been expected that the buses would return to parking on Eastern Hutt Road.
There being no further business the Chair declared the meeting closed at 3.27pm.
Cr MJ Cousins
CHAIR
CONFIRMED as a true and correct record
Dated this 21st day of May 2019
36
City Development Committee
Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on
Tuesday 30 April 2019 commencing at 5.30pm
PRESENT: |
Deputy Mayor D Bassett (Chair) |
Cr G Barratt |
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Cr C Barry |
Cr M J Cousins |
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Cr S Edwards |
Cr T Lewis |
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Cr M Lulich |
Cr G McDonald |
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Cr C Milne |
Mayor W R Wallace |
APOLOGIES: An apology was received from Cr Sutton.
IN ATTENDANCE: Mr T Stallinger, Chief Executive
Mr B Kibblewhite, General Manager, Corporate Services (part meeting)
Ms H Oram, Acting General Manager, City Transformation (part meeting)
Mr M Reid, General Manager, City and Community Services (part meeting)
Mr M Sherwood, Divisional Manager, Parks and Recreation (part meeting)
Mr D Simmons, Traffic Asset Manager (part meeting)
Ms C Christensen, CBD Development Manager (part meeting)
Mr M Curr, Sport and Recreation Programmes Manager (part meeting)
Mr S Keatley, Huia Pool & Fitness Manager (part meeting)
Ms D Male, Committee Advisor
PUBLIC BUSINESS
1. APOLOGIES
Resolved: (Deputy Mayor Bassett/Mayor Wallace) Minute No. CDC 19201 “That the apology received from Cr Sutton be accepted and leave of absence be granted.” |
2. PUBLIC COMMENT
Comments are recorded under the item to which they relate.
3. Presentation
NZTA Ngauranga to Petone Cycleway Update Presentation (19/485) Members noted that the presentation had been deferred to a later date. |
4. CONFLICT OF INTEREST DECLARATIONS
Cr Lulich declared a conflict of interest in item 6b), Petone Recreation Ground and took no part in discussion or voting on the matter.
Members noted Cr Cousins declared she was the Council appointee on Hutt City Community Facilities Trust in relation to item 10, General Managers’ Report.
5. Recommendation to Council - 21 May 2019
6. Recommendations to Community Plan Committee
c) |
Southend Business Group Report (19/475) Report No. CDC2019/2/67 by the CBD Development Manager |
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Mr Michael Gray, owner of Buzz Café and member of the Southend Business Group (the group) elaborated on the report. |
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The CBD Development Manager advised that she had worked with the group since its inception in 2018. |
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Mayor Wallace left the meeting at 7.40pm. In response to a question from a member, Mr Gray advised that business owners would be responsible for the things directly outside their premises, such as the planters. Mayor Wallace rejoined the meeting at 7.41pm. Cr Barry left the meeting at 7.41pm. Cr Lewis left the meeting at 7.42pm. In response to a question from a member, Mr Gray advised that it was a struggle to find parking in the southen end of High Street, although there were often more cars than people in the area. Cr Lewis rejoined the meeting at 7.44pm. Several members discussed their support of the recommendations, the positivity of the rebranding proposed and the work and enthusiasm of Mr Gray for the project. Cr Barry rejoined the meeting at 7.50pm. |
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Resolved: (Deputy Mayor Bassett/Mayor Wallace) Minute No. CDC 19209 “That the Committee notes and receives the report.” |
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recommended: (Deputy Mayor Bassett/Mayor Wallace) Minute No. CDC 19210 “That the Committee recommends that the Community Plan Committee approves an additional budget provision totalling $45,000.00 in FY2019/20 for the Southend Business Group to accomplish Stage two and Stage three of their Work Plan Concepts, attached as Appendix 1 to the report.” |
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For the reasons: - the Southend Business Group is now established and has created a Work Plan to help revitalise the south end of High Street; and - to enable this voluntary business group to continue the work they have now planned to revitalise the south end of High Street. |
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International Relations Six Monthly Update (19/447) Report No. CDC2019/2/69 by the Divisional Manager City Growth |
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The Acting General Manager, City Transformation elaborated on the report. She advised that the new International Relations Manager was due to commence on 20 May 2019. |
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Resolved: (Deputy Mayor Bassett/Cr Barratt) Minute No. CDC 19211 “That the Committee notes and receives the report.” For the reason that this Committee approves the International Relations Work Programme and officers regularly report progress back to the Committee. |
8. |
Laings Road, Myrtle Street and Andrews Avenue - Proposed Temporary Road Closures - Highlight Carnival of Lights 2019 (19/460) Report No. CDC2019/2/70 by the Traffic Asset Manager |
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The Traffic Asset Manager elaborated on the report. He noted the passing of Alan Hopkinson, Senior Traffic Engineer. |
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Resolved: (Deputy Mayor Bassett/Cr Barry) Minute No. CDC 19212 “That the Committee, for the Highlight Carnival of Lights 2019 event, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report and Plans attached as Appendices 1 through 4 to the report: (i) approves the proposed Temporary Road Closure of Laings Road from High Street to Queens Drive from 5.00am on Friday 25 October 2019 to 5.00am on Tuesday 29 October 2019 as shown attached as Appendix 2 to the report; (ii) approves the proposed Temporary Road Closure of Laings Road from Myrtle Street to 70m west of Myrtle Street from 5.00am on Wednesday 23 October 2019 to 12.00am midnight on Wednesday 30 October 2019 as shown attached as Appendix 2 to the report; (iii) approves the proposed Temporary Road Closure of Laings Road from Knights Road to Myrtle Street from 5.00am on Friday 25 October 2019 to 5.00am on Tuesday 29 October 2019 as shown attached as Appendix 2 to the report, noting that part of the street will have a longer closure as described in part (ii) above; (iv) approves the proposed Temporary Road Closure of Laings Road from Myrtle Street to Bloomfield Terrace and Myrtle Street from Huia Street to Knights Road between 5.00pm and 12.00am midnight on Friday 25, Saturday 26 and Sunday 27 October 2019 as shown attached as Appendix 3 to the report; (v) approves the proposed Temporary Road Closure of Andrews Avenue from Dudley Street to High Street from 5.00am on Thursday 24 October 2019 to 5.00am on Tuesday 29 October 2019 as shown attached as Appendix 4 to the report; (vi) agrees to temporarily rescind all current parking restrictions over the sections of road described in parts (i) through (v) above for the periods described in those parts; and (vii) agrees to approve No Stopping At All Times parking restrictions on both sides of the sections of road described in parts (i) through (v) above for the periods described in those part.” |
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For the reason that the road closures and associated parking restrictions are required to accommodate the Highlight Carnival of Lights 2019 event. |
9. |
Laings Road - Proposed Temporary Road Closure - Te Wā Heke: Invent the Future (19/461) Report No. CDC2019/2/71 by the Traffic Asset Manager |
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The Traffic Asset Manager elaborated on the report. In response to a question from a member, the Traffic Asset Manager advised that there had been no clashes with events to be held at the Lower Hutt Events Centre with events which required road closures. He added that officers liaised with the Lower Hutt Events Centre and if necessary day time deliveries could be accompanied through the road closure. |
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Resolved: (Deputy Mayor Bassett/Cr Lewis) Minute No. CDC 19213 “That the Committee: (i) approves the proposed Temporary Road Closure of Laings Road from Knights Road to Myrtle Street from 6.00am to 7.00pm on Saturday 25 May 2019, for the Te Wā Heke: Invent the Future event, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report and Plan attached as Appendix 1 and 2 to the report; (ii) agrees to temporarily rescind all current parking restrictions over the section of road described in Recommendation (i) for the period described; and (iii) agrees to approve No Stopping At All Times parking restrictions on both sides of the section of road described in part (i) above for the period described.” For the reason that the road closure and associated parking restrictions are required to accommodate the event. |
10. |
General Managers' Report (19/408) Report No. CDC2019/2/72 by the Development Planning Liaison Manager |
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The General Manager City and Community Services elaborated on the report. He noted the passing of Alan Hopkinson, Senior Traffic Engineer. |
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Resolved: (Deputy Mayor Bassett/Cr McDonald) Minute No. CDC 19214 “That the Committee notes the updates contained in the report.” |
11. Information Item
a) |
City Development Committee Work Programme (19/407) Report No. CDC2019/2/50 by the Committee Advisor |
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Resolved: (Deputy Mayor Bassett/Cr Lulich) Minute No. CDC 19215 “That the work programme be noted and received.” |
Recommendation to Community Plan Committee
RECOMMENDED: (Deputy Mayor Bassett/Mayor Wallace) Minute No. CDC 19216 “That the City Development Committee notes officers’ concerns in terms of future funding of Significant and Capital Projects and recommends that the Community Plan Committee considers that given the recent closure of the Naenae Pool and Gym complex and the likelihood for significant new capital funding being required, that any actual and final commitment to other projects be subject to a solution, including the funding of Naenae Pool and Gym. This will allow Council to discuss financial parameters around the provision of a new facility, or remediation of the current structure for the community of Naenae.” |
12. QUESTIONS
There were no questions.
There being no further business the Chair declared the meeting closed at 8.40pm.
Deputy Mayor D Bassett
CHAIR
CONFIRMED as a true and correct record
Dated this 21st day of May 2019
44
Policy and Regulatory Committee
Minutes of a meeting
held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on
Monday 29 April 2019 commencing at 5.30pm
PRESENT: Cr MJ Cousins (Chair) Cr C Barry
Deputy Mayor D Bassett Cr L Bridson
Cr J Briggs Cr S Edwards (Deputy Chair)
Cr T Lewis Cr M Lulich
Cr C Milne Mayor WR Wallace
APOLOGIES: An apology was received from Cr Sutton
IN ATTENDANCE: Mr T Stallinger, Chief Executive
Ms H Oram, Acting General Manager, City Transformation
Ms W Moore,
Divisional Manager, Strategy and Planning (part meeting)
Mr B Cato, General Counsel (part meeting)
Mr G Stuart, Divisional
Manager, Regulatory Services and Emergency Management (part meeting)
Ms J Henton, City Archivist (part meeting)
Mr D Kerite, Acting Divisional Manager, Environmental Consents (part meeting)
Mr D Bentley, Team Leader Environmental Health (part meeting)
Mr G Sewell, Principal Policy Advisor (part meeting)
Ms O Miller, Policy Advisor (part meeting)
Mr D Burt, Senior Advisor Sustainability and Resilience (part meeting)
Ms J Randall, Committee Advisor
PUBLIC BUSINESS
1. APOLOGIES
Resolved: (Cr Cousins/Mayor Wallace) Minute No. PRC 19203 “That the apology received from Cr Sutton be accepted and leave of absence be granted.” |
2. PUBLIC COMMENT
Comments are recorded under the item to which they relate.
3. CONFLICT OF INTEREST DECLARATIONS
The Chair and Cr Edwards declared a conflict of interest in item 4i) Proposed Alcohol Fees Bylaw. The Chair advised Mayor Wallace would assume the Chair for the duration of the discussion on this item.
4. Recommendations to Council - 21 May 2019
i) |
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Speaking under public comment, Mr M Shierlaw disagreed with the report’s suggestion that alcohol licensing costs should be met by licensees. He suggested that both the buyer and the seller benefited from the sale of alcohol and the cost should be borne evenly by both. He questioned the accuracy of the allocated overhead costs. He said that cost allocations needed to be demonstrably accurate if 90% cost recovery was being sought by Council. He noted the proposed Fees Policy appeared to be based on levels of risk rather than on the person who held the operating licence. He cautioned sports clubs might be considered high risk and that charging them higher fees was not in a community’s best interests. In response to questions from members, Mr Shierlaw did not agree that his concerns would be placated by retailers passing on costs to buyers. He did not consider cost recovery from those selling alcohol was in the city’s best interests. He said he had not recently reviewed other Council charges and their ratio of costs. The Chair and Cr Edwards declared a conflict of interest with regard to the Proposed Alcohol Fees Bylaw and took no part in any discussion or voting on matters relating to the item. Mayor Wallace assumed the Chair for the duration of the item. The Principal Policy Advisor elaborated on the report. In response to questions from a member, the Team Leader, Environmental Health advised that sports clubs risk ratings could be affected by opening hours, the number of members over 18 and compliance breaches. He noted that sports clubs generally scored a low risk rating so could expect lower fees. He added clubs would normally apply for a club licence and should only apply for multiple special licences if events were related. In response to a question from a member, the Policy Advisor explained that the user pays model was needed in this case because although buyers were paying, so were ratepayers. The Chief Executive provided an example of commercial business leases where business recouped costs from customers only. The Acting General Manager, City Transformation said a review completed some time ago advised that the Environmental Consents team should be operating under a business model. She noted this bylaw would align alcohol charges with other consent fees. Cr Bridson expressed support for the consultation in its current form. She suggested it might be useful if Council had another look at the past review of Council services and charges. Mayor Wallace agreed this should happen. Cr Milne considered the proposed blanket measures were punitive and that retailers would incur significant costs as a result. He believed the measures would price small retailers out of the market. He did not agree that alcohol fees should be compared with other consent charges. He did not consider the Alcohol FeesBylaw was warranted and did not support it. Cr Barry recognised the possible impact on sports clubs was a matter for concern. He nevertheless considered that ratepayers should not be subsidising alcohol fees. He proposed that any savings resulting from the bylaw should be returned to the ratepayers. |
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ReCOMMENDED: (Cr Cousins/Cr Bridson) Minute No. PRC 19204 “That the Committee recommends that Council: (i) notes a ‘pre-consultation’ process has been undertaken concerning the proposed Alcohol Fees Bylaw and a hearing of nine submissions was undertaken on 8 February 2019; (ii) notes that the Hearings Subcommittee has recommended that the Committee recommends to Council that the proposed bylaw should proceed to Council; (iii) agrees to consult on the Summary of Information, Statement of Proposal and Proposed Alcohol Fees Bylaw (a draft of which is set out respectively in Appendix 1, Appendix 2 and Appendix 3 attached to the report subject to legal confirmation and any changes requested by the Committee) in accordance with the requirements of the Local Government Act 2002 by means of a special consultative procedure; and (iv) agrees to establish a subcommittee to hear submissions on whether an Alcohol Fees Bylaw is needed and then make recommendations to Council.” For the reason that as a consequence of the Sale and Supply of Alcohol (Fees) Regulations 2013, The Sale and Supply of Alcohol (Fee-setting Bylaws) Order 2013 and the Local Government Act 2002 there is a requirement to undertake the special consultative procedure when proposing a new Bylaw. |
Cr Milne requested that his dissenting vote be recorded against the above matter.
Cr Cousins resumed the Chair.
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ii) |
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The Divisional Manager, Strategy and Planning elaborated on the report. In response to questions from members, Mr D Batchelor, a representative of Cuttriss Consultants Ltd, advised he had engaged with residents throughout Lower Hutt on the Heritage Policy review. He noted the views expressed were variable but that residents overall cared about heritage, the history and the community in their city. He said many residents agreed Jackson Street buildings needed protection but they were more hesitant in regard to residential buildings. He explained residents living in suburbs without a commercial centre placed high value on residential buildings. He concluded a nuanced approach might be needed for the city. In response to questions from members, the Divisional Manager, Strategy and Planning said consulting with residents at the policy stage would help to bring residents alongside Council on the issue. She added that most heritage buildings were private property and without a policy they might have no protection. She explained her team had been working on ways to engage with and incentivise property owners. She said they had been investigating voluntary and compensatory approaches. She added incentives could range from advice to compensation if the value of property was affected significantly. She advised a workshop would be held to further inform Councillors on the matter before the Heritage Policy was drafted. She confirmed no indicitive costs had been provided to residents with regard to possible rate rises but acknowledged this could be done. Deputy Mayor Bassett expressed support for incentivising owners to protect their buildings. He expressed concern that some property owners might have caveats placed on their buildings. Crs Lulich, Lewis and Barry expressed support for the Heritage Policy. They recognised education would be important for its success. Cr Barry suggested heritage could bring significant economic benefit to the city. Mayor Wallace agreed that public education was crucial for the success of the Heritage Policy. He recognised that early communication with residents was essential to gain community understanding and support for the measures. |
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Recommended: (Cr Cousins/Cr Lulich) Minute No. PRC 19205 “That the Committee recommends that Council: (i) notes the results of the Citizen's Panel heritage survey and community engagement; (ii) agrees to the following definition of heritage values as a starting point for consultation on a draft Heritage Policy: Heritage value means possessing historical, archaeological, architectural, technological, aesthetic, scientific, spiritual, social, traditional or other special cultural significance, associated with human activity. (1992 Charter for the Conservation of Places of Cultural Heritage Value);
(iii) agrees to the proposed approach to the development of the Heritage Policy which is that the draft heritage policy contain the following aspects: (a) Clearly defines heritage and/or heritage values; (b) Recognition and preservation of the importance of local stories and history, Council’s role in enabling this to happen; (c) Recognition of mana whenua, their history, heritage and sites of significance. Intrinsic in this is the identification, management and conservation of significant Māori sites. All work must be completed with advice and direction from mana whenua; (d) Recognition of important historical areas, buildings and sites of historical importance and Council’s role in protecting, maintaining and publicising these; (e) Recognition of archaeological sites and and Council’s role in protecting, maintaining and publicising these; (f) Heritage collections of significance and how these are collected, stored and managed; (g) Incentives focused on conserving built heritage and sites of historical importance; (h) Residential heritage buildings of historical importance and financial incentives related to this; (i) Council’s relationship with Heritage New Zealand and other heritage specialists; and (j) Public education about heritage in the city, the District Plan and the Resource Management Act; and (iv) notes that the incoming Council will need to be advised of any financial implications of the new Heritage Policy once it is agreed and will need to consider these in the 2020/2021 Annual Plan budget process.” For the reasons that are outlined in the report. |
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5. |
Activity Report: Emergency Management (19/433) Report No. PRC2019/2/1 by the Divisional Manager, Regulatory Services and Emergency Management |
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The Divisional Manager, Regulatory Services and Emergency Management elaborated on the report. He advised that since the Wellington Regional Emergency Management Office (WREMO) was formed in 2012 it had provided advice to staff, training, earthquake planning and other measures such as the blue tsunami lines. He noted that since the 2016 Kaikoura Earthquake, Councils had together increased their investment in staff and recovery measures. He added Council ran an Emergency Management Office, provided emergency response plans and assisted regionally with recovery planning work. In response to a question from a member, the Divisional Manager, Regulatory Services and Emergency Management advised the majority of costs emerging from Central Government’s review of Emergency Management would be borne by Central Government. He noted Lower Hutt was already well resourced regionally. The Chief Executive said he anticipated additional costs with regard to staff time as well as pressure for more investment. He said there were now higher expectations for formal qualifications and training for key personnel. He expected costs would not be significant and considered them reasonable given the possible scale of a natural disaster. |
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Resolved: (Mayor Wallace/Deputy Mayor Bassett) Minute No. PRC 19206 “That the Committee: (i) notes the information contained in the report; (ii) notes that this review also meets the intent of section 17A of the Local Government Act 2002; and (iii) notes that reasonably practicable options for the governance, funding and delivery of this Activity are being considered by officers and will be reported to Council in due course.” |
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6. |
General Manager's Report (19/413) Report No. PRC2019/2/63 by the Acting General Manager City Transformation |
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The Divisional Manager, Regulatory Services and Emergency Management gave a presentation on Doggone, a new dog tracking technology (app) recently trialled by Council. He advised the registration tag and free app would be offered to dog owners when their dogs were due for registration. He explained the registration tag was linked to a mesh network which sent a GPS signal to the owner’s phone each time the dog walked past another phone with the app. He said owners could only track their own dog. He noted a trial in Stokes Valley had been successful with almost all participants approving of the idea. He said the idea for the app had been driven by dog owners and he expected it to grow in popularity. He concluded the app would be promoted to dog owners before dog registrations were due this year. In response to questions from members, the Divisional Manager, Regulatory Services and Emergency Management advised the collected data was owned by Doggone and Council had access to it. He said the app had been seen by the Privacy Commissioner and it was compliant with New Zealand privacy laws. He was confident the app would reduce costs for Council since staff were regularly engaged in searching for dogs. He anticipated the app would reduce costs for the public once rechargeable registration tags were available. He said currently the tag had an 18 month life. He noted there were 9,562 dogs registered in Lower Hutt. He explained the peak of infringements in February was due to a targeted operation at that time on dogs that had not been microchipped. |
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Resolved: (Cr Cousins/Deputy Mayor Bassett) Minute No. PRC 19207 “That the Committee notes the contents of this report.” |
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7. |
Whaitua Te Whanganui-a-Tara process update (19/434) Report No. PRC2019/2/62 by the Senior Advisor Sustainability and Resilience |
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The Senior Advisor Sustainability and Resilience elaborated on the report. Cr Lewis advised the Whaitua Committee (the Committee) members had been visiting water catchment areas and learning about water issues. The Senior Advisor Sustainability and Resilience advised the next meeting of the Committee would be held in Hutt City Council Chambers and would be for members only. In response to questions from members, the Senior Advisor Sustainability and Resilience explained the closed meetings were designed for free and frank discussion which might otherwise be inhibited. He said the Committee intended developing a strong engagement plan. He added the newly elected Committee member was Ms Louise Askin. The Chair requested that the Policy and Regulatory Committee be kept up to date with developments by Council’s representatives on the Committee. She requested they spoke on behalf of ratepayers at meetings and ensured aspirations were affordable. |
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Resolved: (Cr Cousins/Cr Lewis) Minute No. PRC 19208 “That the Committee notes the update on the Whaitua te Whanganui-a-Tara process.” For the reason: Hutt City Council has a representative (Cr Lewis) on the Whaitua Te Whanganui-a-Tara Committee that is leading this process. |
8. Information Item
Policy and Regulatory Committee Work Programme (19/462) Report No. PRC2019/2/48 by the Committee Advisor |
Resolved: (Deputy Mayor Bassett/Cr Barry) Minute No. PRC 19209 “That the programme be noted and received.” |
9. QUESTIONS
There were no questions.
10. EXCLUSION OF THE PUBLIC
Resolved: (Cr Cousins/Cr Barry) Minute No. PRC 19210 “That the public be excluded from the following parts of the proceedings of this meeting, namely: 11. Land Sale Tirohanga Road (19/476) The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.” |
There being no further business the Chair declared the meeting closed at 6.58pm and the non-public portion of the meeting closed at 7.09pm.
Cr MJ Cousins
CHAIR
CONFIRMED as a true and correct record
Dated this 21st day of May 2019
Community Services Committee
Minutes of a meeting held in the Petone Library, 7 Britannia Street, Petone
on
Thursday 2 May 2019 commencing at 6.00pm
PRESENT:
Cr G Barratt (Chair) |
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Cr L Bridson |
Cr J Briggs |
Cr S Edwards |
Cr M Lulich |
Mayor WR Wallace (from 6.31pm) |
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APOLOGIES: Apologies were received from Crs Sutton and Milne and an apology for lateness was received from Mayor Wallace.
IN ATTENDANCE: Mr T Stallinger, Chief Executive (part meeting)
Ms M Laban, Divisional Manager, Community Projects and Relationships
Mr A Marsh, Team Leader, Parks
Mr M Mercer, Divisional Manager, Hubs
Ms H Sullivan, City Safety
Mr M Sherwood, Divisional Manager, Leisure Active (part meeting)
Mr S Keatley, Huia Pool and Fitness Manager (part meeting)
Ms C Lawrence, Hutt City Youth Council
Ms Judy Randall, Committee Advisor
PUBLIC BUSINESS
1. APOLOGIES
Resolved: (Cr Barratt/Cr Lulich) Minute No. CSC 19201 “That the apologies received from Crs Sutton and Milne be accepted and leave of absence be granted and the apology for lateness received from Mayor Wallace be accepted.” |
2. PUBLIC COMMENT
Comments are recorded under the item to which they relate.
3. |
Under Standing Order 21.16 the Chair allowed Ms Lawrence, a representative of Youth Council, to participate in discussion on agenda items.
Ms B Jenson and Mr L Joseph, representatives of Hutt City Youth Council (Youth Council), provided a verbal update. Mr Joseph advised Youth Council worked in smaller working groups to focus on areas of interest such as mental health and sustainability. He raised the issue of plastic bag use at the Riverbank Market. He noted that although Council was focusing on waste reduction, it was still allowing plastic bags to be provided at the Riverbank Market. Ms Jenson advised Youth Council had been working with the Principal Research and Policy Advisor on the Council Te Reo Māori Policy. She said Youth Council was supportive of more active inclusion of Te Reo Māori in meetings, social media, and ensuring Council’s core values aligned with Māori tikanga. She voiced Youth Council support for pop-up gyms and other activities that might support Naenae following the closure of its pool. In response to questions from members, Ms Jenson said Youth Council had reduced their own plastic bag use but had not recently been active in trying to reduce the use of plastic bags in the community. She intended discussing the matter with Youth Council members. She agreed Youth Council would support Council negotiations with the new Riverbank Market organisers to include a ban on plastic bags. She confirmed the Principal Research and Policy advisor had invited Youth Council to sit on the Te Reo Māori Policy working group. She said the majority of Youth Council members did not support a fireworks ban. She noted that most members considered fireworks were a fun activity linked to childhood memories. She added it could be difficult for members of lower socio-economic communities to travel to public fireworks displays. |
4. CONFLICT OF INTEREST DECLARATIONS
There were no conflict of interest declarations.
5. Recommendation to Council – 21 May 2019
The Chair advised her Notice of Motion had been raised as a result of appeals from approximately 30 residents. She said they had been concerned about public safety and the stress fireworks caused to people and animals. She noted fireworks use was once restricted to early November but now continued throughout the year. She added that Auckland City Council had already supported a similar Notice of Motion to Local Government New Zealand (LGNZ). In response to a question from a member, the Chief Executive advised there had been a remit from Auckland City Council to the 2019 Local Government New Zealand Annual General Meeting. He said it called for a resolution to support a ban on the sale and private use of fireworks. He noted Auckland City Council had voted in favour of the recommendation after 90% of public submissions had supported it. Cr McDonald expressed support for the Notice of Motion. She noted many people could not afford fireworks and noted public displays were available for everyone. Mayor Wallace agreed there was a mood for change with regard to fireworks. He recognised that fun needed to be balanced alongside safety concerns. He noted Council had for any years held successful fireworks displays in Petone and suggested these could be extended in some way to replace private fireworks use. Cr Edwards recognised fireworks caused problems, particularly when they were being used throughout the year. He also recognised the family fun and happy memories they supplied. He suggested legislation and enforcement could be used to better control the use of fireworks. Ms Lawrence highlighted that in the event of private fireworks being banned, Council would need to decide which festivals or calendar events would be supported by public fireworks displays. She noted there were a diverse range of festivals in Lower Hutt ranging from Diwali to New Year Festivals. Cr Briggs agreed fireworks could cause frustration but he had not heard any complaints and could not support the Notice of Motion. He noted there was only a short period where fireworks could be purchased and said they tended to be let off on special family occasions. He did not believe support for the recommendation in Auckland would necessarily be reflected in Lower Hutt. He considered the following information was needed before a decision could be made: · The location of hot -spots for fireworks noise complaints; · The hospitalisation rate from fireworks and whether adults or children were affected; · The number of fireworks complaints reported to Council’s Animal Control division and whether incidents occurred over the whole year; and · Whether fireworks caused issues for Fire and Emergency. Cr Bridson agreed it was difficult to balance family fun against the problems caused by fireworks. She noted fireworks were often used late at night. She said if private sales continued then the time for their use should be limited. She suggested there should be more engagement with the community and discussion on the matter before the Notice of Motion was considered by Council. Cr Lulich advised he had not been aware of any issues with fireworks in Petone. He agreed with Cr Briggs that more information was needed before a decision could be made. |
ReCOMMENDED: (Cr Barratt/Cr McDonald) Minute No. CSC 19202 “That the Committee recommends that Council requests the New Zealand Government to introduce legislation to ban the sale of fireworks to the general public and end their private use as attached as Appendix 1 to the memorandum.” |
6. Recommendations to THE Community Plan Committee
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a) |
Te Whiti Park Proposed Extension (19/515) Report No. CSC2019/2/84 by the Team Leader Parks |
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Speaking under public comment, Mr W Luke, a representative of the Runanga, and Mr S Olsen, a representative of the Te Aroha Sports Association (the Association), advised both groups had been working with Council for several years to complete extensions to their sports pavilion and create a community hub. They reinforced their willingness to contribute one third of the projected costs, and advised another third of the cost would be provided by Trust funding. They requested that Council provided the remaining third of the cost. They explained the project would provide more stability for local whānau, particularly with regard to sport, education and training. They noted fewer young people were now playing sport and the hub would encourage more sporting activities. Mr Luke said the Association had built a relationship with WELTEC and had obtained NZQA accreditation so that participants in programmes could achieve accredited qualifications. He noted support from Council was critical to get the facility completed. He added if it was successful, the model could be rolled out to other locations. In response to questions from members, Mr Olsen said without financial support from Council, the Association would be forced to reduce the existing plans to fit their budget. He reminded members the proposed hub was for the wider community, not just Waiwhetu residents. He said sport would be run by the community and support local sporting interests. In response to questions from members, Mr Luke said the Association had partnered with polytechnics across the region as well as Victoria University and Downer Group who employed tradespeople. He added that the Association had been training young people for many years. He said this year they had secured a partnership with WELTEC and had been training approximately 120 young people. He advised the new changing rooms and toilet facility in Te Whiti Park was working well and the Association had maintained a positive relationship with the neighbours. He advised there would be a charge to use the multi-functional complex upstairs. He reminded members most investment in the park had come from the community rather than from Council. The Team Leader, Parks elaborated on the report. In response to questions from members, the Team Leader, Parks confirmed funds from the sale of two properties on Te Whiti Park had been reinvested in the park. He said during the construction of the new changing rooms and toilet facility at Te Whiti Park, Council had engaged regularly with neighbouring residents on issues. He noted he had not heard any issues raised by local residents post-construction. He advised Council would re-engage with neighbouring residents if the proposed extension went ahead. He confirmed that costs were likely to escalate if the extension was delayed. |
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ReSOLVED: (Cr Barratt/Cr Bridson) Minute No. CSC 19203 “That the Committee: (i) notes that officers have been in discussions for some years with the Te Aroha Sports Association with regard to a concept development plan for Te Whiti Park;
(ii) notes that a part of the Plan is the construction of a new changing room facility, which has been completed;
(iii) notes that a multi-purpose utility room was a part of the agreed changing room facility design but this was not constructed; and
(iv) notes that the Association is seeking a one third funding commitment from Council to complete construction of the multi-purpose room as originally proposed.”
For the reasons outlined in the report. |
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Recommended: (Cr Barratt/Cr Bridson) Minute No. CSC 19204 “That the Committee recommends that the Community Plan Committee: (i) considers a budget provision of $300,000 for a contribution towards completion of the sports pavilion at Te Whiti Park; and (ii) notes that any actual financial commitment would be subject to Te Aroha Sports Association raising the balance of funding for the completion of the project.” |
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b) |
Proposal to Issue a Lease at Bell Park - Ignite Sports Trust (19/483) Report No. CSC2019/2/75 by the Team Leader Parks |
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Speaking under public comment, Ms P Hanna, Chair of the Petone Community Board (the Board), spoke in support of the proposed Bell Park lease to Ignite Sport. She said the Board recognised how imporant the lease would be to the work of Ignite Sport. She acknowledged Ignite Sport’s work developing programmes for Hutt Valley High School students and expressed appreciation for their work engaging young people. She noted that owning the premises would provide Ignite Sport with certainty for the future. She recommended Council supported the hard surface area and other upgrading of Bell Park. In response to a question from a member, Ms Hanna explained the land at Bell Park was boggy and unsuitable for housing. She noted that even a small housing development would require the removal of some existing housing to create access and could create unintended consequences. Speaking under public comment, Mr K Goldsbury, a representative of Ignite Sport, advised a lease at Bell Park would allow Ignite Sport to deliver its services more effectively and mostly on-site. He said the Bell Park site would be affordable and had been the only suitable option available. He explained Ignite Sport expected to fundraise and apply for grants to renovate the building. He noted the building and its facilities would be available for use by the public and considered it would be a valuable community asset. In response to a question from Ms Lawrence, Mr Goldsbury advised the programme was helping young people to fulfil their goals. He said the programme was particularly focussing on early intervention to help pre-teens and early teens make good choices. In response to a question from a member, Mr Goldsbury advised Ignite Sport might save 50% of the approximately $40,000 they currently spent on travel if they had outdoor facilities at Bell Park. He said they would continue to use the Walter Nash Stadium for their indoor sporting needs. He explained the hard courts at Gracefield School could not be used for their curriculum since programmes were held during school hours. The Team Leader Parks elaborated on the report. In response to questions from members, the Team Leader, Parks confirmed Ignite Sport was currrently focussed on investing in the building to make it safe. He added the hard courts were a crucial part of programme delivery but the building was their current priority. Crs Lulich and Briggs expressed support for the recommendations and for funding the hard courts. Cr Lulich noted the facility was ideal for Ignite Sport and considered it would also provide an asset for the community. Cr Briggs acknowledged the changes Ignite Sport was making to the lives of young people and recognised the hard courts were crucial to their programme delivery. Cr Lulich suggested an amendment to the motion. The
meeting by agreement of the majority of members present amended the motion
with the agreement of the mover and seconder. |
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ReSOLVED: (Cr Barratt/Cr Briggs) Minute No. CSC 19205 “That the Committee: (i) notes that Ignite Sports Trust is interested in the purchase of the Lower Hutt Football Club building located on Bell Park and is negotiating with the owners, the Lower Hutt Association Football Club; (ii) notes that without commitment from Council to issue a lease of reserve land, Ignite Sports Trust is unable to continue to proceed to the purchase of the building; (iii) notes that the request is consistent with Council policy; and (iv) agrees to issue a lease for the area attached as Appendix 1 to the report to Ignite Sports Trust for a term of 30 years.” For the reasons outlined in the report. |
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ReCOMMENDED: (Cr Barratt/Cr Briggs) Minute No. CSC 19206 “That the Committee recommends to the Community Plan Committee that it considers a budget provision of $250,000 towards the cost of a hard court surface area at Bell Park as attached as Appendix 2 to the report.” |
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7. |
Accessibility and Inclusiveness Plan Subcommittee update (19/491) Memorandum dated 17 April 2019 by the Divisional Manager, Strategy and Planning |
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Speaking under public comment, Ms P Hanna, Chair of the Petone Community Board, raised questions about a proposed Changing Places Toilet for the Petone Foreshore area. The Chair advised that the Accessibility and Inclusiveness Plan Subcommittee had since expressed a preference for the proposed Changing Places toilet to be positioned at a central Lower Hutt location. |
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Resolved: (Cr Barratt/Mayor Wallace) Minute No. CSC 19207 “That the Committee note the contents of the
memorandum.” |
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8. |
Activity Review – Community Hubs and Relationships including City Safety and Community Funding (19/449) Report No. CSC2019/2/2 by the Divisional Manager, Community Projects and Relationships |
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The Divisional Manager, Community Projects and Relationships elaborated on the report. She advised the Community Hubs Team and the Community Relationship Team had integrated their services two years earlier and the managers now worked in co-leadership. She explained that as the team and the Hubs were newly developed, some data in the report was not available. Crs Briggs and Lulich and Mayor Wallace acknowledged the work officers were undertaking in the wake of the Naenae Pool closure. They recognised the pressure and volume of the workload on officers and thanked them for their commitment to finding a solution. |
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Resolved: (Cr Barratt/Cr Edwards) Minute No. CSC 19208 “That the Committee: (i) notes the information contained in this report; (ii) notes that this review meets the intent of section 17A of the Local Government Act 2002; and (iii) agrees that a full section 17A review should not be undertaken at present for the reasons outlined in the report.” |
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9. |
General Manager's Report (19/411) Report No. CSC2019/2/74 by the General Manager, City and Community Services |
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The Divisional Manager, Community Projects and Relationships elaborated on the report. She acknowledged the support received from Crs Cousins and Briggs and from a resident, Mr Max Shierlaw, who supported Council’s City and Community Services team at public meetings on the future of the Naenae Pool. Mayor
Wallace expressed disappointment with progress on social housing in
Lower Hutt. He noted Central Government had promised 400 homes for
Lower Hutt but that less than 10 houses had been built to date. He
advised he would be discussing the matter with the Minister responsible. |
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RECOMMENDATION TO THE COMMUNITY PLAN COMMITTEE
The Committee supports the recommendation agreed by the City Development Committee at its meeting held on 30 April 2019 as set out below.
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Recommended: (Cr Barratt/Cr Lulich) Minute No. CSC 19209 “That the Committee: (i) notes the updates contained in the report; and (ii) notes officers’ concerns in terms of future funding of Significant and Capital Projects and recommends that the Community Plan Committee considers that given the recent closure of the Naenae Pool and Gym complex and the likelihood for significant new capital funding being required, that any actual and final commitment to other projects be subject to a solution, including the funding of Naenae Pool and Gym. This will allow Council to discuss financial parameters around the provision of a new facility, or remediation of the current structure for the community of Naenae.” |
10. QUESTIONS
There
were no questions.
There being no further business the Chair declared the meeting closed at 7.45 pm.
Cr G Barratt
CHAIR
CONFIRMED as a true and correct record
Dated this 21st day of May 2019
06 May 2019
File: (19/561)
Report no: HCC2019/2/87
Plan Change 52 Alignment of the District Plan with the NZ Heritage List
1. This report presents for Council’s consideration the recommended decision of the hearing panel on Plan Change 52 Alignment of the District Plan with the NZ Heritage List.
Recommendation That Council:
(i) notes the process under the Resource Management Act 1991 (RMA) for Proposed Plan Change 52 Alignment of the District Plan with the NZ Heritage List; (ii) accepts the proposed amendments to the publicly notified text of Proposed Plan Change 52 as recommended by the Hearing Panel and outlined in Appendix 1 to this report; (iii) adopts the further evaluation of Proposed Plan Change 52 contained within Appendix 1 to this report and its conclusion that the plan change is appropriate to achieving the purpose of the RMA; (iv) adopts Proposed Plan Change 52 as recommended in Appendix 1 to this report (pursuant to clause 10 of the First Schedule of the RMA); and (v) rejects and accepts in full or in part the decisions requested by submissions for the reasons outlined in Appendix 1 to this report. |
Background
2. Proposed Plan Change 52 Alignment of the District Plan with the NZ Heritage List involves adding three buildings to the list of heritage buildings and structures in the District Plan, amending the listing of two buildings and deleting one building.
3. Proposed Plan Change 52 was approved for notification at the Council meeting of 9 October 2018. Public notification occurred on 16 October 2018. Submissions closed on 16 November 2018. Five submissions were received, four in support and one in opposition.
4. The Summary of Decisions Requested was publicly notified on 15 January 2019. Four further submissions were received, both in support and in opposition to original submissions.
5. A hearing was held on 16 April 2019 before a hearing panel comprising independent commissioner Lindsay Daysh and Cr Simon Edwards. The Hearing Panel’s recommended decision is attached (Appendix 1).
6. The Hearing Panel concluded as follows:
Options
7. The decision before Council is to either adopt or reject the hearing panel’s recommendation to approve Proposed Plan Change 52 including the recommended decisions on submissions.
8. If Council decides to adopt the recommendation as the Council decision, the availability of the Council decision will be publicly notified in the Hutt News. At the same time a copy of the public notice and information about how to lodge an appeal will be served on all submitters, in accordance with clause 11 of the First Schedule of the RMA.
9. Any person who has made a submission on Proposed Plan Change 52 has the right to appeal to the Environment Court in respect of:
(i) A provision/matter included or excluded in the proposed plan change, or
(ii) A provision which the decisions of Council proposed to include or exclude in the plan change.
The submitters’ right to appeal is limited to the provision or matter in the person’s submission on the proposed plan change.
10. If Council decides to reject the recommendation of the hearing panel the process would at least go back to the hearing stage. All submitters would have to be re-heard either in front of the same hearing panel or by newly appointed hearings commissioners. This would cause additional costs and time delays. Council does not have the option of making changes to the hearing panel’s recommendation because Council has not heard the evidence presented at the hearing and to change the recommendation would not demonstrate fairness or natural justice to the submitters.
Consultation
11. Full public notification and involvement has occurred during the processing of the plan change as required by the Resource Management Act 1991.
Legal Considerations
12. To date all legal considerations under the Resource Management Act 1991 have been taken into account and all processes carried out within the requirements of the Act.
Financial Considerations
13. There are no financial considerations at this stage.
Appendices
No. |
Title |
Page |
1 |
PC52 - Recommendation Report final |
75 |
Author: Andrew Cumming
Divisional Manager District Plan
Approved By: Helen Oram
Acting General Manager City Transformationl
07 May 2019
File: (19/565)
Report no: HCC2019/2/88
Delegations Register Review
Purpose of Report
1. To seek approval of updated to Hutt City Council Delegations Register.
Recommendations It is recommended that Council approves the Delegations Register attached as Appendix 1 to the report. |
Background
2. The Delegations Register sets out the delegations of Council’s powers and duties from Council to the Chief Executive Officer (CEO) and then from the CEO to officers.
3. The Local Government Act 2002 explicitly recognises that delegations can be made for the purposes of efficiency and effectiveness in the conduct of Council’s business. The delegation of certain powers and duties of Council allows officers to make day to day operational decisions on Council’s behalf.
4. Part 1 of the Delegations Register sets out the delegations from Council to the Chief Executive Officer. This is what Council is approving.
5. Part 2 sets out the delegations from the CEO to other officers. This is included for reference only as these are delegations that the CEO makes and can amend at any time. These have to be amended more frequently than the delegations in Part 1 to adapt to changing roles and responsibilities.
Discussion
6. The Delegations Register needs to be amended to allow for some recent changes, including:
a. updating a reference in the Dog Control Act delegations to the most current Council Terms of Reference;
b. removal of the Fencing of Swimming Pools Act 1987, which is now repealed;
c. updating the relevant fire legislation to the new Fire and Emergency New Zealand Act 2017;
d. removal of the Food Act 1981 which has now been repealed (the Food Act 2014 was already provided for in the existing delegations);
e. updating references to the titles of General Manager’s which have changed and adding reference to the correct General Manager where divisions have shifted to a different Council Group; and
f. updating bylaw names where these have been amended.
Options
7. The changes proposed are necessary as the current references are now outdated.
No. |
Title |
Page |
1⇩ |
Delegations Register Review |
118 |
Author: Lyn Herriot
Executive Assistant, Corporate Services
Reviewed By: Bradley Cato
General Counsel
Approved By: Tony Stallinger
Chief Executive
29 April 2019
File: (19/530)
Report no: HCC2019/2/89
Requesting Power of Attorney for Chief Executive and General Managers
Purpose of Report
1. To update the people who can execute deeds under power of attorney, on behalf of Council. This requires two councillors to execute a deed giving a power of attorney to the Chief Executive and General Managers. This power of attorney will then allow those people, in turn, to execute deeds.
Recommendations It is recommended that Council: (i) grants powers of attorney to the Chief Executive and General Managers to execute deeds on behalf of Council; (ii) approves the form of power of attorney attached as Appendix 1 to the report; and (iii) authorises the Mayor and Deputy Mayor to execute the deed to give effect to the power of attorney for any person currently holding the role of Chief Executive or General Manager. |
Background
2. The Property Law Act 2007 altered the requirements for Council to execute deeds. Rather than officers signing deeds (by affixing the common seal) under delegated authority from Council, it requires two director equivalents (ie Councillors) to sign these documents or it requires them to be signed under power of attorney.
3. For administrative efficiency, Council previously granted power of attorney to sign deeds to the Chief Executive and General Managers. Those people have changed or will soon change and this paper is to ensure Council still has officers who have the power to execute deeds on its behalf.
Discussion
4. The Property Law Act 2007 amended earlier legislation by providing that “a body corporate” executes a deed if the deed is signed in the name of the body corporate by “directors” of the body corporate.
5. While the amendment is likely to have been intended to simplify the signing processes for companies, it created some ambiguity for local authorities (given the use of the term “directors”). Officer advice is it leaves Council with two mechanisms for it to execute deeds, being:
• execution of deeds by any two councillors, or
• execution of deeds under power of attorney by a person expressly appointed by Council for that purpose.
Deeds are routinely and regularly entered into by Council for a wide range of matters, particularly property-related. For administrative efficiency it is considered appropriate to seek Council’s approval for specific officers to be granted a power of attorney to sign deeds on behalf of Council. This would be in in keeping with the delegations allowing officers to perform operational functions for transactions approved by Council.
6. Deeds signed under power of attorney are included for approval by Council under the “Sealing Authority” report that goes to every Council meeting.
7. There have been no changes to the requirements for executing contracts and other obligations entered into by bodies corporate.
8. Council’s Common Seal is still used on other documents where this is specifically required by legislation. Examples are: warrants for Council officers to enter private land under the Local Government Act 2002; the execution of policy statements and plans under the Resource Management Act 1991 and the adoption of Bylaws under the Bylaws Act 1910.
9. Practically, Powers of Attorney would be granted to the necessary officers by name. This would give them to the power to execute deeds on behalf of Council by themselves (in the same way that they would have this power for other forms of agreement, by way of delegation).
Consultation
10. No consultation is necessary.
Legal Considerations
11. A deed is a particular form of legal document. Amongst other things, it is required where legislation specifically requires that this form of documentation be used.
12. The power of attorney itself needs to be granted by way of deed to specific individuals. It is suggested the Mayor and Deputy Mayor execute this deed to grant the power of attorney.
Financial Considerations
13. There are no financial considerations
No. |
Title |
Page |
1⇩ |
Power of Attorney to sign Deeds |
160 |
Author: Lyn Herriot
Executive Assistant, Corporate Services
Reviewed By: Bradley Cato
General Counsel
Approved By: Tony Stallinger
Chief Executive
Power of Attorney to sign Deeds
This is a Power of Attorney by way of a Deed signed by two elected councillors of
Hutt City Council on the day of 2019
Background
A. Hutt City Council (“Council”) is a council under the Local Government Act 2002 and is authorised to enter into deeds.
B. Council wishes to grant to [insert name], [Chief Executive/General Manager] a Power of Attorney to sign deeds on behalf of Council.
By this Deed
1. Council hereby appoints [insert name] of [insert address], [Chief Executive/General Manager] (“the Attorney”) to be Council’s attorney to do the following on Council’s behalf:
a) Sign, execute and deliver all documents made by way of deed, which Council is authorised to sign.
b) Continue to exercise the power under paragraph (a) until such time as the Attorney receives notice in writing from Council revoking this Power of Attorney.
2. Council covenants to ratify any agreement or obligation assumed by the Attorney under any deed signed by the Attorney pursuant to or under this Power of Attorney, and to ratify any act, agreement or obligation assumed by the Attorney and necessary to render the foregoing effectual.
EXECUTED AS A DEED
Hutt City Council by:
____________________________ ____________________________
Signature of Mayor Signature of Deputy Mayor
____________________________ ____________________________
Name of
Mayor
Name
of Deputy
Mayor
Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on
Tuesday 26 March 2019 commencing at 6.00pm
PRESENT: |
Mayor WR Wallace (Chair) |
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Cr G Barratt |
Cr C Barry |
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Deputy Mayor D Bassett |
Cr L Bridson |
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Cr J Briggs |
Cr MJ Cousins |
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Cr S Edwards |
Cr T Lewis |
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Cr M Lulich |
Cr G McDonald |
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Cr L Sutton |
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APOLOGIES: An apology was received from Cr Milne.
IN ATTENDANCE: Mr T Stallinger, Chief Executive (part meeting)
Mr M Reid, General Manager, City and Community Services (part meeting)
Mr L Allott, Chief Information Officer (part meeting)
Mr B Hodgins,
Strategic Advisor City and Community Services (part meeting)
Mr P Maaka, Urban Design Manager (part meeting)
Mr J Hoyle, Communications and Marketing Advisor (part meeting)
Mr J Pritchard, Principal Research and Policy Advisor (part meeting)
Ms O Miller, Policy Advisor (part meeting)
Ms L Dalby, Senior Communications Advisor (part meeting)
Mr B Cato, General Counsel (part meeting)
Mr M Shanks, Healthy City Design Lead (part meeting)
Ms H Buchan, Healthy Families Lower Hutt Manager (part meeting)
Ms K Stannard, Divisional Manager, Democratic Services
Ms J Randall, Committee Advisor (part meeting)
PUBLIC BUSINESS
OPENING REFLECTION
The Mayor reflected on events in Christchurch. He sent thoughts and prayers to victims and their families. He expressed confidence the hatred shown in Christchurch would not divide but would make the community stronger. He concluded with a hope that New Zealanders would reaffirm the love and tolerance of diversity, and commit to a better understanding of cultures that make up the country.
Each Councillor and the Chief Executive individually expressed support for the people of Christchurch, the Muslim community and the victims and their families. They acknowledged those who had been helping others, those dealing with the trauma themselves and those working with children. They recognised there was unconscious and seemingly harmless racism in communities and hope was expressed for a new beginning with different conversations, understandings and tolerance.
1. APOLOGIES
Resolved: (Mayor Wallace/Cr Barratt) Minute No. C 19101 “That the apology received from Cr Milne be accepted and leave of absence be granted.” |
2. PUBLIC COMMENT
Comments are recorded under the item to which they relate.
3. |
Mayoral Statement (19/296) Mayor Wallace read out the Mayoral Statement. Cr Bridson advised of two further bereavements: Long time Naenae Community Constable Mr Hoppy Hodges and his wife. |
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Resolved: (Mayor Wallace/Deputy Mayor Bassett) Minute No. C 19102 “That the Mayoral Statement be noted and received.” |
4. CONFLICT OF INTEREST DECLARATIONS
Cr Cousins declared a conflict of interest in relation to Item 5, 4ii) Hutt City Community Facilities Trust Draft Statement of Intent 2019/20 to 2021/22.
Deputy Mayor Bassett declared a conflict of interest in relation to Item 5, 4iv) Urban Plus Group Draft Statement of Intent 2019/20 to 2021/22.
PRECEDENCE OF BUSINESS
In accordance with Standing Order 10.4, the Chair accorded preference to Item 6a dealing with Triennial Local Authority Elections 2019.
The item is recorded in the order in which it was listed on the Order Paper.
5. Committee Reports with Recommended Items
a) Traffic Subcommittee
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25 February 2019
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Resolved: (Cr Cousins/Cr Briggs) Minute No. C 19103 “That the minutes of the meeting held on 25 February 2019, with the exception of items 4i)-4x), be adopted.”
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Recommended Items
Item 4i) |
Muritai Road - Proposed Mobility Parking Restrictions (18/1699) |
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Resolved: (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19104 “That Council: (i) approves the installation of a Mobility Parking Restriction outside Muritai School, Eastbourne as attached as Appendix 1 to Report TRS2019/1/2; and (ii) approves the installation of No Stopping at all Times Restrictions outside Muritai School as attached as Appendix 1 to Report TRS2019/1/2.” |
Item 4ii) |
Orr Crescent - Proposed No Stopping At All Times Restrictions (19/47) |
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Resolved: (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19105 “That Council approves the installation of No Stopping At All Times Restrictions at the intersection of Orr Crescent and Epuni Street Lower Hutt, as attached as Appendix 1 to Report TRS2019/1/4.” |
Item 4iii) |
Naenae Road - Proposed No Stopping At All Times Restrictions (19/57) |
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Resolved: (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19106 “That Council: (i) approves the installation of the proposed No Stopping At All Times restrictions on Naenae Road, Naenae as attached as Appendix 1 to Report TRS2019/1/13; and (ii) approves the installation of No Stopping At All Times restrictions on the western side of the corner of Gibson Crescent and Naenae Road, Naenae subject to officers consulting with any affected residents.” |
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Item 4iv) |
Gracefield Road - Proposed No Stopping At All Times Restrictions (19/67) |
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Resolved: (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19107 “That Council: (i) approves the installation of No Stopping At All Times Restrictions at the intersection of Gracefield Road and Seaview Road, as attached as Appendix 1 to Report TRS2019/1/14; and (ii) approves the relocation of the existing No Parking sign, as attached as Appendix 1 to Report TRS2019/1/14.” |
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Item 4v) |
Connolly Street - Proposed P60 Parking Restrictions (19/68) |
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Resolved: (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19108 “That Council approves the installation of P60 parking restrictions over eight currently unrestricted parking spaces on Connolly Street, Lower Hutt as attached as Appendix 1 to Report TRS2019/1/15.” |
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Item 4vi) |
Rutherford Street - Proposed P30 Parking Restrictions (19/73) |
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Resolved: (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19109 “That Council leaves the area as it is without any restrictions and accept the current level of service for parking availability on Rutherford Street, Lower Hutt as attached as Appendix 1 to Report TRS2019/1/16.” |
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Item 4vii) |
Amberley Grove - Proposed P120 Parking Restrictions (19/76) |
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Resolved: (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19110 “That Council: (i) approves the installation of P120 (Monday to Friday 8am to 12pm only) parking restrictions over three parking spaces on Amberley Grove, Lower Hutt closest to the corner of Kings Crescent, as attached as Appendix 1 to Report TRS2019/1/17; and (ii) ask officers to review parking in the area in 12 months’ time.” |
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Item 4viii) |
Bristol Square - Proposed P10 Parking Restrictions (19/89) |
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Resolved: (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19111 “That Council approves the installation of P10 Pick up Drop off 8.30-9.00am and 2.30-3.15pm Monday-Friday School Days only parking restrictions over three currently unrestricted parking spaces on Bristol Square, Lower Hutt as attached as Appendix 1 to Report TRS2019/1/18.” |
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Item 4ix) |
Eastern Hutt Road Proposed Parking Restriction on Omnibus Parking (19/182) |
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Resolved: (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19112 “That Council: (i) approves the prohibition of Omnibus parking at all times on Eastern Hutt Road, between Peterkin Street and High Street and Eldon Grove, Taita as attached as Appendix 1 to Report TRS2019/1/20; (ii) asks officers to review if the bus company moves out of the area on Eastern Hutt Road; and (iii) asks officers to inform the Traffic Subcommittee if any consequential issues arise in surrounding areas to Eastern Hutt Road, following the installation of the prohibition of Omnibus parking at all Times.” |
Item 4x) |
Myrtle Street - Proposed Mobility Parking Restrictions (19/203) |
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Resolved: (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19113 “That Council: (i) approves the installation of a P60 Mobility Parking Restriction outside Ss Peter & Paul School, Myrtle Street Lower Hutt as attached as Appendix 1 to Report TRS2019/1/19; and (ii) approves the installation of No Stopping at all Times Restrictions outside Ss Peter & Paul School, Myrtle Street Lower Hutt as attached as Appendix 1 to Report TRS2019/1/19.” |
b) Policy and Regulatory Committee
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4 March 2019 |
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Resolved: (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19114 “That the minutes of the meeting held on 4 March 2019, with the exception of item 4i), be adopted.”
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Recommended Item
Item 4i) |
Revised Training Budget for Community Boards (19/208) |
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Resolved: (Cr Cousins/Cr Edwards) Minute No. C 19115 “That Council: (i) notes and receives the revised Training Policy for Community Boards attached as Appendix 1 to Report PRC2019/1/46; and (ii) adopts the revised Training Policy for Community Boards attached as Appendix 1 to Report PRC2019/1/46.”
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c) City Development Committee
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5 March 2019
Deputy Mayor Bassett
acknowledged the presentation from members of the Southend Business Group at the
meeting. He commended them for their commitment and said Council was pleased
to support them. |
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Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. C 19116 “That the minutes of the meeting held on 5 March 2019, with the exception of item 5), be adopted.”
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Recommended Item
Item 5) |
Central City Transformation Plan (19/169) Speaking under public comment, Dr D Thornburn, Clinical Director at Te Awakairangi Health Network and speaking on behalf of Healthy Families expressed support for mixed land use in Lower Hutt and a city that faced the river. He suggested offering more parks, playgrounds and areas for people to connect, along with more public transport options. He believed this would benefit the health and well-being of residents. He stressed urban design should tell the story of Pacifica and Māori people who live in the city. He noted the serious health and housing challenges for Lower Hutt that disproportionately affected Māori, Pacifica and low-socio-economic families. He was cognisant these groups tended to cluster geographically and suggested geographic planning interventions to benefit those who needed it most. He concluded Council needed to hear from these voices and encouraged Council to reach out to those communities. In response to questions from members, Dr Thornburn asked Council to ensure city transformation ideas adequately reflected the diversity and voices in Lower Hutt communities. He emphasised the importance of evaluating the impact of changes on Māori, Pacifica and lower socio-economic communities. He suggested Council connected with key individuals and organisations within communities to ensure genuine participation throughout the process. Speaking under public comment, Mr J Anderson, owner/operator of Stokes Valley New World, noted the Hutt River Trail and Avalon Park were assets for the city but believed access was difficult due to busy roads. He suggested rather than continuing to create spaces for cars, bold transformation was needed to create spaces where people could gather. He believed this would provide significant benefit to the residents’ health. He added that the lower end of High Street was an ideal area to create a space for people. In response to a question from a member, Mr Anderson said the community was fortunate to have Council’s Urban Design Manager creating exciting new spaces for the city. Speaking under public comment, Ms B Allan, Chief Executive of Te Awakairangi Health Network, supported Mr Anderson’s suggestion to create spaces for people to gather. She reflected that people needed the resilience of support networks to face the challenges of the future. The General Manager, City and Community Services, recognised local government could make a big difference and believed Council was leading the way in many respects. He advised the key message going forward was taking an equity lens across all activity and providing access for those communities challenged with poverty and deprivation. Speaking under public comment, Dr E Millar, of Regional Public Health, emphasised the value of health as an important resource in the community. She considered there were opportunities available to Councillors to improve health conditions driven by the environment. She proposed Council focussed on encouraging people out of cars and fostering more social connections. She emphasised the benefits of easy connections with the natural environment, such as the river. Dr Millar said Regional Public Health was keen to share data and information with Council. She suggested Council consider how plans for the central city would link to other areas. She added that before changes were made, Māori and Pacifica voices should be heard. Speaking under public comment, Mr P Matcham said he endorsed the City Transformation Plan and acknowledged boldness was needed. He agreed there was a need to design the city around people rather than cars. He noted all independent data contradicted the idea that customers needed to be able to park outside businesses. He suggested Council experiment with pilot projects and promote a healthy streets approach that was friendly to all ages. Speaking under public comment, Ms A Kensington, a representative of Corrections Department NZ, commended Council on its range of recommendations to address community needs. She advised that if people had nowhere to live they would struggle to get to work and maintain a productive social life. She said many young people struggled to find accommodation. She expressed appreciation that Council was taking a lead in improving young people’s ability to live in the city and feel they belonged. In response to questions from a member, the Urban Design Manager advised projects would be rolled out in phases. He said RiverLink was the catalyst to roll out projects to turn the city in the direction of the river. He added there was no implementation roll out plan for the strategy itself at this stage. He identified two catalysts that resulted in the current boundaries: 1.
Questions regarding the impact of proposed District Plan Change 43 on
existing character areas. He said there were some areas lacking growth and it
seemed appropriate to target areas lacking growth and to market the city on
its strengths. 2. The Central City Spatial Plan and the timing of and rolling out of RiverLink. He said the promenade had ramifications for the transport network, bridges and different land use around the city. Cr Barratt left the meeting at 7.12pm Cr Bridson suggested that areas not covered by the project be referred back to the District Plan Subcommittee for further consideration. Cr Barratt returned to the meeting at 7.15pm In response to questions from members, the Urban Design Manager confirmed the Taranaki Whanui ki te Upoko o te Ika had been involved throughout the process. He advised the Wellington Tenths Trust had been unable to participate due to lack of resources. He reported officers had engaged as far as they could through the Citizens Panel and had used Public Voice to hear voices from around the central city. He described the challenge to connect with Māori and Pacifica voices but agreed a mechanism was needed where those voices could be most reliably heard. He pledged to continue to work on this in the next phase of implementation, working with Dr Thornburn and others in the community including Regional Public Health. The Deputy Mayor thanked the Urban Design Manager and his team for their work and Mayor Wallace for his leadership. |
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Resolved: (Deputy Mayor Bassett/Cr Sutton) Minute No. C 19117 “That Council: (i) approves the Central City Transformation Plan as Council’s long term strategy for the Central City for the reason that it updates and supersedes CBD Making Places 2030 approved by Council in 2009, attached as Appendix 1 to Report CDC2019/1/21; (ii) notes the Central City Transformation Plan affects neighbouring areas and that more work will be needed to better understand opportunities for the Western Hill suburbs; (iii) notes that the Central City Transformation Plan is not a design and that any implementation will involve due diligence to test ideas, where appropriate with stakeholders and the community; and (iv) identifies those areas and refers it back to the District Plan Subcommittee for further consideration.”
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d) Finance and Performance Committee
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6 March 2019
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Resolved: (Cr Sutton/Cr Barratt) Minute No. C 19118 “That the minutes of the meeting held on 6 March 2019, with the exception of items 4i)-4iv), be adopted.” |
Recommended Items
Item 4i) |
Wellington Water Limited's Shareholders Agreement and Constitution (19/205) The Chief Executive provided an update on the Wellington region’s decisions on the matter as requested by the Finance and Performance Committee. He said Upper Hutt and Wellington City Councils would consider the matter on 1 May. He noted that, at this stage, Porirua City Council had not set a date. Greater Wellington Regional Council (GWRC) had received legal advice that the amendments to the documents were in order. He advised Council did not seek legal advice since the Wellington Water Committee (the Committee) had already sought it when preparing the documents. He added GWRC would consider the matter at its meeting on 10 April 2019. The Chief Executive advised the changes were designed to make it more efficient for other Councils to join as a shareholder and enable mana whenua representatives to participate and have voting rights. He expanded on the benefits to Lower Hutt of having mana whenua represented. He advised that it would provide the Committee with a more rounded approach to understanding water issues in Lower Hutt. He referred to the National Policy Statement for Fresh Water Management that provided direction on how Council should carry out its responsibilities under the Resource Management Act. He noted a key requirement was that the requirement process be adopted to identify the values tangata whenua held for fresh water. He noted Council’s representation on the Whaitua Committee would also help with these matters. Deputy Mayor Bassett congratulated Council for considering this matter. He noted Council was already working with iwi in an informal way that had enriched the atmosphere and environment for future management of water in the region. He said it was encouraging that South Wairarapa District Council would be applying to become a shareholder. He expressed optimism for the future management of the three waters. |
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Resolved: (Cr Sutton/Cr Briggs) Minute No. C 19119 “That Council: (i) receives the report; (ii) agrees to the proposed changes to the Shareholders’ Agreement attached as Appendix 1 to Report FPC2019/1/34; (iii) agrees to the proposed changes to the Constitution attached as Appendix 2 to Report FPC2019/1/34; (iv) agrees to the proposed changes to the Wellington Water Committee Terms of Reference attached as Appendix 3 to Report FPC2019/1/34; and (v) delegates to the Chief Executive, Hutt City Council, the power to finalise the Shareholders’ Agreement and Constitution and make minor amendments to make them consistent with what is approved by other shareholders.” |
Item 4ii) |
Hutt City Community Facilities Trust Draft Statement of Intent 2019/20 to 2021/22 (19/166) Cr Cousins declared a conflict of interest in the item and took no part in discussion or voting on the matter. |
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Resolved: (Cr Sutton/Cr Edwards) Minute No. C 19120 “That Council: (i) notes that the Board of The Hutt City Community Facilities Trust (CFT) has submitted a draft Statement of Intent (SOI) 2019/20 - 2021/22, attached as Appendix 1 to Report FPC2019/1/21, in accordance with the Local Government Act 2002; (ii) notes that officers have reviewed the draft SOI for compliance with the Local Government Act 2002 and provided their analysis; (iii) receives the draft SOI; (iv) reviews the draft SOI and considers if any modifications should be made; and (v) provides comment for the Board of CFT to consider in finalising its SOI.” |
Item 4iii) |
Seaview Marina Limited Draft Statement of Intent 2019/20 to 2021/22 (19/167) |
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Resolved: (Cr Sutton/Cr Lulich) Minute No. C 19121 “That Council: (i) notes that the Board of Seaview Marina Limited (SML) has submitted a draft Statement of Intent (SOI) 2019-2022, attached as Appendix 1 to Report FPC2019/1/48, in accordance with the Local Government Act 2002; (ii) notes that officers have reviewed the draft SOI for compliance with the Local Government Act 2002 and provided their analysis; (iii) receives the draft SOI; (iv) reviews the draft SOI and considers if any modifications should be made; and (v) provides comment for the Board of SML to consider in finalising its SOI.” |
Item 4iv) |
Urban Plus Group Draft Statement of Intent 2019/20 to 2021/22 (19/168) Deputy Mayor Bassett declared a conflict of interest in the item and left the meeting for the duration of the item. Cr Bridson reflected that several submitters at the recent Policy and Regulatory Committee meeting had suggested changes to the structure and role of Urban Plus Ltd. They believed Urban Plus Ltd could better meet the needs of the community with regard to homelessness. MOVED: (Cr Bridson/Cr Briggs) “That Council instructs officers to produce a report on the optimum structure of Urban Plus Ltd in particular the advantages and disadvantages of bringing it back in-house, made a stone-alone entity or remain as a Council Controlled Organisation.” Crs Briggs, Lewis, Barry, Edwards and Lulich spoke in support of the Cr Bridson’s motion. They considered that information gathering would assist Council to be more informed when the new Council was making decisions at the end of 2019. Mayor Wallace considered all information needed to be independently assessed before evaluating the structure of Urban Plus Ltd. He suggested that once the information was available, Council would be in a better position to make an informed decision. Cr Cousins agreed with Mayor Wallace’s comments. She considered it was too early for a review. She believed the structure of Urban Plus Ltd was a strategic issue and that initial work was needed before taking the next step. In response to a question from a member, the Principal Research and Policy Advisor said the Needs Analysis that had been commissioned by Council would analyse the housing needs of the city as a whole but would not focus on Urban Plus Ltd. He advised the Needs Analysis would be examining the current needs of the community and would be available in approximately three months. The Chief Executive said Council would need a clear definition of what it wanted Urban Plus Ltd to deliver before consultants were engaged. He accepted that officers could instead investigate options for alternative structures. Mayor Wallace suggested amending the motion to read: “That the Strategic Leadership Team report back on the advantages and disadvantages of bringing it back in-house, made a stone-alone entity or remain as a Council Controlled Organisation.” The meeting, by agreement of the majority of members present agreed to amend the motion with the agreement of the mover and seconder. The motion was taken in parts. Parts (i)-(vi) were declared CARRIED on the voices and part (vii) was declared CARRIED by Division |
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Resolved: (Cr Sutton/Cr Barratt) Minute No. C 19122 “That Council: (i) notes that the Board of Urban Plus Group has submitted a draft Statement of Intent (SOI) 2019-2022, attached as Appendix 1 to Report FPC2019/1/49, in accordance with the Local Government Act 2002; (ii) notes that officers have reviewed the draft SOI for compliance with the Local Government Act 2002 and provided their analysis; (iii) receives the draft SOI; (iv) reviews the draft SOI and considers if any modifications should be made; (v) provides comment for the Board of Urban
Plus Group to consider in finalising its SOI; (vi) notes that as Council completes its Homelessness
and Housing Strategies, the SOI may need to be reviewed and changed at a
later date; and (vii) requests the Strategic Leadership Team to report back on the advantages and disadvantages of bringing Urban Plus Ltd back in-house or made a stand-alone entity or remain as a Council Controlled Organisation.”
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For
Mayor Wallace Cr Barratt Cr Barry Cr Bridson Cr Briggs Cr Cousins Cr Edwards Cr Lewis Cr Lulich Cr McDonald |
Against
Cr Sutton |
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Total: 10 |
Total: 1 |
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e) |
Recommendations from the Policy and Regulatory Committee dated 25 March 2019 Homelessness - Council Contribution to Improving the Response to Homelessness in Lower Hutt Speaking under public comment, Mr P Matcham, a representative from Grey Power New Zealand (Grey Power), commended the Policy and Regulatory Committee for its recommendations. He advised Grey Power endorsed the recommendations noting its interest was in advocating for long term solutions to the housing problem. He considered the main reason for homelessness was the cost of housing and recognised that expanding Council’s housing portfolio could help with this. He noted the matter was especially urgent for older women who were disproportionately affected by homelessness. Mayor Wallace thanked the
Principal Research and Policy Advisor, the Policy Advisor, community
organisations and individuals for their work on the strategic approach to
homelessness. |
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Resolved: (Mayor Wallace/Cr Lulich) Minute No. C 19123 “That Council: (i) agrees the proposed strategic approach to homelessness in the city. This includes changing the wording of priority five from ‘Improving data on homelessness in Lower Hutt’ to ‘Improving the understanding of homelessness in Lower Hutt;
(ii) agrees the three-year funding proposal in option one to contribute to implementing the Lower Hutt Homelessness Strategy, of Year One: $560,000; Year two: $520,000; and Year three: $520,000;
(iii) agrees to review the action plan after the initial three-year period with further funding considered as part of the Long Term Plan;
(iii) agrees to work with partners to implement the initial action plan for the strategy;
(v) agrees that Council participates in the Governance of Housing First in the Hutt Valley and Wellington along with partners including Iwi, non-governmental organisations, local government and central government;
(iv) forwards the matter to the Community Plan Committee on 5 June 2019 for its consideration; and
(vii) agrees to request with some urgency the establishment of a Housing First initiative in the Hutt Valley.” |
6. Miscellaneous
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a) |
Triennial Local Authority Elections 2019 (19/259) Report No. HCC2019/1/31 by the Electoral Officer |
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The Electoral Officer elaborated on the report. He advised the online voting trial would not be going ahead due to cost. He understood legislation was being considered to involve more Councils and offset the expense of the trial. He added he was working with Wellington City Council to provide a special booth where Lower Hutt residents could vote. In response to questions from members, the Electoral Officer advised one option for Lower Hutt voters in Wellington was a regional drop off point at Wellington Railway Station. He added Wellington City Council had a voting booth planned near the Wellington Railway Station. He said his understanding was that Central Government had declined to provide funds for the online voting trial. He agreed that postal voting had its challenges now that there were fewer postal boxes around the city. He noted there had been issues with the online system overseas such as in New South Wales where the system had failed. He added it was important these failures were understood before implementation so that they were not replicated locally. Cr Briggs spoke in support of the random order method to avoid bias. He expressed disappointment the online system would not be in place this year. He sought an assurance there would be a trial of online voting later in the year, as he believed more people would engage if voting was online. |
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Resolved: (Mayor Wallace/Cr Sutton) Minute No. C 19124 “That Council: (i) notes that in accordance with regulation 31 of the Local Electoral Regulations 2001, Council has the ability to determine the method used to order the names on the voting paper for the 2019 triennial local elections, using alphabetical, random or pseudo-random order; (ii) agrees to use the random order method of arranging candidates’ names on the voting paper for the 2019 triennial local elections for Lower Hutt City and its community boards; and (iii) agrees that the election for the Hutt Mana Charitable Trust be conducted in conjunction with the 2019 triennial local elections for Lower Hutt City.” |
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b) |
2019 Local Government New Zealand Conference (19/280) Memorandum dated 8 March 2019 by the Divisional Manager, Democratic Services |
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Mayor Wallace advised that Cr Barratt and Deputy Chair Bassett had indicated an interest in attending the conference. Mayor Wallace reported the costs would be funded from Council’s training budget. He added that if other members wished to attend then they could use their personal training budget. |
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Resolved: (Mayor Wallace/Cr Lewis) Minute No. C 19125 “That Council:
(i) notes the 2019 Local Government Conference programme attached as Appendix 1 to the memorandum; and
(ii) nominates the Mayor, Deputy Mayor and Cr Barratt to represent Hutt City Council at the 2019 Local Government New Zealand Conference to be held in Wellington from 7-9 July 2019.”
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c) |
Membership of the Homelessness Working Group (19/293) Memorandum dated 13 March 2019 by Mayor Wallace |
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Mayor Wallace elaborated on the memorandum. |
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Resolved: (Mayor Wallace/Cr Edwards) Minute No. C 19126 “That Council:
(i) receives and notes the information contained in the memorandum; and (ii) reappoints Cr Briggs as a member of the Homelessness Working Group.” |
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7. |
COUNCIL MINUTES (19/289) |
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Resolved: (Mayor Wallace/Deputy Mayor Bassett) Minute No. C 19127 “That the minutes of the meetings held on 11 December 2018, 14 January 2019, 17 January 2019, 12 February 2019 and 27 February 2019, be confirmed as a true and correct record.” |
8. Committee Reports without Recommended Items
a) District Plan Committee
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29 November 2018
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Resolved: (Cr Bridson/Cr Cousins) Minute No. C 19128 “That the minutes of the meeting held on 29 November 2018 be adopted.”
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b) Community Plan Committee
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12 February 2019
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Resolved: (Mayor Wallace/Cr Lewis) Minute No. C 19129 “That the minutes of the meeting held on 12 February 2019 be adopted.”
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c) Hearings Panel – 1 February 2019
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Cr Lewis suggested the Lower Hutt District Plan (the Plan) needed stricter guidelines. She noted she had been told by developers that there were many aspects of design not covered in the Plan. She said she looked forward to stronger design guidelines in the future, particularly with the prospect of intensification in Lower Hutt.
Cr Cousins considered the design guides contained in the Plan were appropriate and were taken into account in the Panel’s decision. She advised a designer had recommended care needed to be taken to not mock the older buildings of Petone. She considered the design of units was within design guides and sympathetic to the surrounding area.
Mayor Wallace stated that a discussion of the Plan’s design guidelines would be more appropriate at a future date.
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Resolved: (Cr Cousins/Cr Sutton) Minute No. C 19130 “That Council receives the decision from the Hearings Panel for 4-6 Bolton Street, Petone.”
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d) Hearing by Independent Commissioner – 26 February 2019
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Resolved: (Cr Cousins/Cr Bridson) Minute No. C 19131 “That Council receives the decision from the Independent Commissioner for 79B Copeland Street, 96A Witako Street and 51 Hall Crescent, Lower Hutt.”
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e) Hutt Valley Services Committee
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1 March 2019
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Resolved: (Cr McDonald/Cr Sutton) Minute No. C 19132 “That the minutes of the meeting held on 1 March 2019 be received.”
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f) Community Services Committee
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7 March 2019
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Resolved: (Cr Barratt/Cr Lulich) Minute No. C 19133 “That the minutes of the meeting held on 7 March 2019 be adopted.”
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9. |
Sealing Authority (18/1996) Report No. HCC2019/1/13 by the Executive Assistant, Corporate Services |
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Resolved: (Mayor Wallace/Deputy Mayor Bassett) Minute No. C 19134 “That Council: (i) approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report; and (ii) approves the deeds executed under Power of Attorney set out in Schedule 2 contained in the report. SCHEDULE 1 - General Sealing Authority
Subdivision related documents – including Easements to Council and Esplanade Strips Standard easements and related requirements granting rights to Council as part of the subdivision process: a) Hutt City Council and R A Property & Maintenance Limited, Rakesh Abhay Ram and Ranjit Kuar Ram Subdivision consent 262 Oxford Terrace, Lower Hutt L18/228 b) Hutt
City Council and Rocky Properties Limited c) Hutt
City Council and Dean James Frickleton and Rachelle Ann Frickleton d) Hutt
City Council and Christopher David Hilleard, Emma Catherine Hilleard and
Professional Advisory Trustees Limited; Karen Anne Hilleard and Norman John
Comerford e) Hutt
City Council and Dragi Nadj and Synuta Nadj f) Hutt
City Council and FH Developments Limited g) Hutt
City Council and BinYu and Xiaobai Zheng h) Hutt
City Council and Yu’s Development Limited Agreement for Sale and Purchase i) Hutt
City Council and Urban Plus Limited j) Hutt
City Council and Wellington Early Intervention Trust (being as
Incorporated Society number 216056) k) Hutt
City Council and IHC New Zealand Incorporated (being a registered Charitable
Trust with registration number 542669) Discharge of Mortgage (Encumbrance) l) Hutt
City Council and Thompson Family Trust Partial Cancellation of Building Line Restriction m) Hutt
City Council and N and D Parker Caveat n) Hutt
City Council and The Property Group Removal of Caveat (payment of secured amount) o) Hutt
City Council and Vivien Donsen Consent for Land Transfer p) Hutt
City Council and The Property Group Trust Deed q) Hutt
City Council and Rotary Club of Hutt City Incorporated
(“Founders”) Schedule 2 Deed of Lease of Land r) Hutt
City Council and Upper Hutt City Council and PTS Group Limited Deed of Lease s) Hutt
City Council and Bellbird NZ Limited (guarantor Andrew Guy Littlejohn) t) Hutt
City Council and Café, Little Theatre u) Hutt
City Council and Events Centre Deed of Renewal v) Hutt
City Council and Gordon Benham Licence to Occupy Reserve Land w) Hutt
City Council and Brown Family Trust & Kemeys Family Trust
(Licensee’s) Warrants Approved
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10. QUESTIONS
There were no questions.
11. EXCLUSION OF THE PUBLIC
Cr Bridson asked if persons decided to waive their privacy rights could the public excluded Council minutes of 11 December 2018 be released to the public?
The General Counsel answered that persons affected could waive their rights to privacy. He added that those people whose privacy was protected had been asked if they had wanted to waive their privacy rights. They had declined.
Resolved: (Mayor Wallace/Deputy Mayor Bassett) Minute No. C 19135 “That the public be excluded from the following parts of the proceedings of this meeting, namely: 12. Committee Report with Recommended Item Finance and Performance Committee - 6 March 2019 13. Council Minutes 11 December 2018 (Restricted to Mayor and Councillors) (19/330) 14 January 2019 (Restricted to Mayor and Councillors) (19/300) 17 January 2019 (Restricted to Mayor and Councillors) (19/329) Extraordinary 27 February 2019 (Restricted to Mayor and Councillors) (19/328) The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.” |
There being no further business the Chair declared the meeting closed at 8.00pm and the non-public portion of the meeting closed at 8.25pm.
WR Wallace
MAYOR
CONFIRMED as a true and correct record
Dated this 21st day of May 2019
Minutes of an ordinary meeting of The Hutt City Council held in the Council Chambers, 2nd Floor, 30 Laings Road, Lower Hutt on
Tuesday 30 April 2019 commencing at 4.33pm
PRESENT: |
Mayor WR Wallace (Chair) |
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Cr G Barratt |
Cr C Barry |
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Deputy Mayor D Bassett |
Cr L Bridson |
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Cr J Briggs |
Cr MJ Cousins |
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Cr S Edwards (from 4.39pm) |
Cr T Lewis |
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Cr G McDonald |
Cr C Milne |
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APOLOGIES: Apologies were received from Crs Lulich and Sutton
IN ATTENDANCE: Ms D Male, Committee Advisor
PUBLIC BUSINESS
1. APOLOGIES
Resolved: (Mayor Wallace/Cr Briggs) Minute No. C 19201 “That the apologies received from Crs Lulich and Sutton be accepted and leave of absence be granted and the apology for lateness received from Cr Edwards be accepted.” |
2. PUBLIC COMMENT
There was no public comment.
3. CONFLICT OF INTEREST DECLARATIONS
There were no conflict of interest declarations.
4. QUESTIONS
There were no questions.
5. EXCLUSION OF THE PUBLIC
Resolved: (Mayor Wallace/Deputy Mayor Bassett) Minute No. C 19202 “That the public be excluded from the following parts of the proceedings of this meeting, namely: 6. Acting Chief Executive (19/507) The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.” |
There being no further business the Chair declared the meeting closed at 4.34pm, and the non-public portion of the meeting closed at 5.19pm.
WR Wallace
MAYOR
CONFIRMED as a true and correct record
Dated this 21st day of May 2019
186
Policy and Regulatory Committee
Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on
Monday 25 March 2019 commencing at 5.30pm
PRESENT: Cr MJ Cousins (Chair) Cr C Barry (from 5.31pm)
Deputy Mayor D Bassett Cr L Bridson
Cr J Briggs Cr S Edwards (Deputy Chair)
Cr T Lewis Cr M Lulich
Cr L Sutton Mayor WR Wallace (from 5.32pm)
APOLOGIES: There were no apologies.
IN ATTENDANCE: Mr T Stallinger, Chief Executive
Mr M Reid, General Manager, City and Community Services
Ms W Moore, Divisional Manager, Strategy and Planning
Mr J Pritchard, Principal Research and Policy Advisor
Ms O Miller, Policy Advisor (part meeting)
Mr J Hoyle, Communications and Marketing Advisor
Ms J Randall, Committee Advisor
PUBLIC BUSINESS
1. APOLOGIES
Resolved: (Cr Cousins/Cr Lewis) Minute No. PRC 19101(2) “That the apology received from Cr Milne be accepted and leave of absence be granted.” |
2. PUBLIC COMMENT
Comments are recorded under the item to which they relate.
3. CONFLICT OF INTEREST DECLARATIONS
There were no conflict of interest declarations.
4. Recommendation to Council - 26 March 2019
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Homelessness - Council Contribution to Improving the Response to Homelessness in Lower Hutt (19/278) |
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Speaking under public comment, Ms K Patterson, Chair of the Wellington Homeless Women’s Trust (the Trust) advised that the Trust provided support and emergency accommodation to homeless women in Wellington. She noted the need for housing was increasing and it was more difficult to transition women with the current housing shortage. She encouraged Council to consider the following:
· Safe separate spaces for women in short term and long term accommodation models. · Social housing, since many homeless were not attractive to the private rental market. · Social assistance since the reasons for homelessness were complex. · Housing First was essential to support the at-risk homeless community.
In response to a question from a member, Ms Patterson said she was unsure when Housing First was likely to be established in Lower Hutt. She explained Wellington would continue to be a connection space for the homeless in the region until Housing First was established in Lower Hutt.
Speaking under public comment, Mr P Matcham, a representative of the New Zealand Grey Power Federation, advised that older people were facing uncertain housing situations. He noted homelessness in older people was increasing due to factors such as relationship breakdown and ill health. He commended officers and Council on their homelessness work and their focus on long term causes. He considered the underlying reason for homelessness was the lack of affordable homes. He asked Council to address this issue.
In response to a question from a member, Mr Matcham said there was increasing evidence that older people and older women in particular were more susceptible to homelessness than other age groups.
Speaking under public comment, Mr M Mareko, Team Leader from the Tuatahi Centre, spoke in support of option one which aligned strongly with the findings from the research in terms of the service gaps, lack of access to settled accommodation.
In response to questions from members, Mr Mareko said the centre was hearing from an increasing number of clients who had been given notice by their landlords. He said home owners were increasingly selling their rental properties.
Speaking under public comment, Ms G Anderson MP, New Zealand Labour Party, commended Council on the homelessness work undertaken by officers. She considered that option one, which aligned strongly with the findings from the research in terms of the service gaps, lack of access to settled accommodation, provided the best opportunity for a long term plan to reduce homelessness. She hoped Central Government and Council would work together to improve the situation in Lower Hutt. She expressed concern about emergency housing because it was unsafe for women and children. She agreed that Housing First was an important partner to assist in providing safer and more permanent housing. She noted that in the current tight rental market tenants were being left homeless and a plan to address the situation was needed. She added there was an opportunity for Urban Plus Ltd (Urban Plus) to provide more social housing including rent-to-own options and to provide housing advice and advocacy for those who could not advocate for themselves.
In response to questions from members, Ms Anderson said if Urban Plus was in control of proposed intensification plans it could better regulate development. She considered it was problematic having single men in emergency accommodation with women and children. She added that if emergency accommodation was necessary, a Police presence would be necessary to ensure safety.
Speaking under public comment, Ms K Brown, a long time advocate for the homeless, spoke in support of option one which aligned strongly with the findings from the research in terms of the service gaps, lack of access to settled accommodation. She considered a stand-alone agency working with the community on housing issues was needed. She said it was important children were included at both a regional and national level when collecting data on the homeless. She did not consider emergency housing a safe option. She noted alcohol and drug addiction were significant issues for the homeless and advised there was a lack of facilities in Lower Hutt to address these issues. The Principal Research and Policy Advisor elaborated on the report. He explained temporary shelter for the winter was added to the strategy as a temporary measure until Housing First was established in the city. In response to questions from a member, the Principal Research and Policy Advisor said there had been no date set for the establishment of Housing First in Lower Hutt. He confirmed Council’s data included homeless children. He said officers would work with other organisations to improve data on homeless numbers. |
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RECOMMENDED: (Cr Cousins/Cr Lulich) Minute No. PRC 19102(2) “That the Committee recommends that Council: (i) agrees the proposed strategic approach to homelessness in the city. This includes changing the wording of priority five from ‘Improving data on homelessness in Lower Hutt’ to ‘Improving the understanding of homelessness in Lower Hutt’; (ii) agrees the three-year funding proposal in option one to contribute to implementing the Lower Hutt Homelessness Strategy, of Year One: $560,000; Year two: $520,000; and Year three: $520,000; (iii) agrees to review the action plan after the initial three-year period with further funding considered as part of the Long Term Plan; (iv) agrees to work with partners to implement the initial action plan for the strategy; (v) agrees that Council participates in the Governance of Housing First in the Hutt Valley and Wellington along with partners including Iwi, non-governmental organisations, local government and central Government; (vi) forwards the matter to the Community Plan Committee on 5 June 2019 for its consideration; and (vii) agrees to request with some urgency the establishment of a Housing First initiative in the Hutt Valley.” |
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For the reason that consultation supported the strategic direction agreed by Council in December 2018. The amended wording of priority five reflects that, as well as improving the data, we need to raise the understanding of causes, the impacts, households affected, in order to more effectively target homelessness. Our recommended option aligns strongly with the findings from the research in terms of the service gaps, lack of access to settled accommodation – and therefore high use of temporary and unsuitable accommodation – and the lack of capacity to respond to the needs of people who are at risk of homelessness or who are experiencing homelessness. The option includes the three elements of contributing to increased access to housing, preventing homelessness, and advice and advocacy. We will work with partners to implement and monitor the actions and a review of the plan will enable Council to consider longer-term funding as part of its next Long Term Plan. The Housing First Governance Group being established by the Ministry of Housing and Urban Development (HUD) provides an opportunity for Council – through the Mayor – to work in partnership with Government, Iwi, and non-governmental organisations on homelessness responses at a regional level, both in terms of Housing First and broader solutions.
Cr Lulich and Mayor Wallace expressed support for option one which aligned strongly with the findings from the research in terms of the service gaps, lack of access to settled accommodation. Cr Barry acknowledged the work of Ms Brown, officers and community organisations in developing the strategy. He suggested Council amended its District Plan to allow for more housing. He proposed investment in good infrastructure to enable districts to grow, including improved transport across the city. He expressed concern that Council was diverting funds for fee waivers and rates remissions for developers. He considered that lack of political leadership from Council was the reason Urban Plus was focussing on property speculation instead of tackling homelessness. He recommended that Urban Plus build homes for the elderly, families and those in need of a helping hand. Cr Briggs expressed support for option one which aligned strongly with the findings from the research in terms of the service gaps, lack of access to settled accommodation. He acknowledged the work of Ms Brown, officers and the community in developing the strategy. He acknowledged Ms Wolstenholme, a representative of the Salvation Army, for her input to the strategy and the homeless people who had advised Council that change was needed in the 2013 census. He believed that multiple solutions would be needed with Council working alongside other organisations. Deputy Mayor Bassett expressed support for the recommendations and thanked all those involved in developing the strategy. Cr Cousins noted good quality social housing was urgently needed from Central Government. She believed the Housing First programme was the best way to provide additional social housing in Lower Hutt and agreed the matter needed urgency. |
5. QUESTIONS
There were no questions.
There being no further business the Chair declared the meeting closed at 6.27 pm.
Cr MJ Cousins
CHAIR
CONFIRMED as a true and correct record Dated this 21st day of May 2019
194
HUTT VALLEY SERVICES COMMITTEE
Report of a meeting held in the Hutt City Council Chambers,
30 Laings Road, Lower Hutt on Friday 3 May 2019 commencing at 9.30am
PRESENT: Cr D Wheeler, UHCC (Chair)
Cr G McDonald, HCC (Deputy Chair)
Mayor W N Guppy, UHCC
Mayor W R Wallace, HCC
Deputy Mayor D Bassett, HCC (from 9.32am)
Cr C Carson, UHCC
Cr H Swales, UHCC
APOLOGIES: Deputy Mayor D Bassett, HCC (for lateness), Cr P Lambert, UHCC, Cr L Sutton, HCC
IN ATTENDANCE: Mr P Kelly, Chief Executive, UHCC
Mr T Stallinger, Chief Executive, HCC
Mr B Hodgins, Strategic Advisor, City and Community Services, HCC (part meeting)
Mr B Sherlock, Contracts Manager, Solid Waste, HCC (part meeting)
Mr D Bentley, Team Leader, Environmental Health, HCC (part meeting)
Mr L Allott, Chief Information Officer, HCC (part meeting)
Mr G Stuart, Divisional Manager Regulatory Services & Emergency Management, HCC (part meeting)
Ms D Male, Committee Advisor, HCC
Ms J McKelvey, Committee Advisor, UHCC
Mrs H Clegg, Minute Taker, UHCC
REPORT TO COUNCIL
PUBLIC BUSINESS
1. |
APOLOGIES |
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RESOLVED: That the apologies received from Deputy Mayor Bassett (for lateness), Cr Lambert and Cr Sutton be accepted and leave of absence be granted. |
HVSC190301
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Moved Cr Wheeler/Mayor Wallace |
CARRIED |
2. |
PUBLIC FORUM |
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There was no public forum. |
3. |
CONFLICT OF INTEREST DECLARATIONS |
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Deputy Mayor Bassett joined the meeting at 9.32am. There were no conflict of interest declarations. |
4. |
MINUTES |
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In response to a question from Cr Wheeler concerning the naming of the Proposed Bylaw (Item 5, page 4 of the Order Paper), Cr Swales advised all existing documentation was currently using the existing name. The Committee Advisor, HCC advised the name may be formally changed once public consultation had concluded. She added it was named “Appearance Industries Bylaw on the Hutt City Council website. |
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RESOLVED: That the minutes of the Hutt Valley Services Committee meeting held on 1 March 2019 be confirmed as a true and correct record. |
HVSC190302 |
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Moved Cr Wheeler/Cr Swales |
CARRIED |
5. |
ACTIONS/UPDATES |
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Crs Wheeler and Swales commended officers on the introduction of the actions and updates. |
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RESOLVED: That the Committee notes and receives the Actions and Updates. |
HVSC190303 |
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Moved Cr Wheeler/Deputy Mayor Bassett |
CARRIED |
6. |
INFORMATION PAPER: OPTIONS FOR EXHIBITION SPACES |
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Report by the Principal Advisor, Democratic Services, Upper Hutt City Council. The Chief Information Officer, HCC elaborated on the report and explained the investigation had centred on ways to improve council exhibition spaces across Hutt City, and that if more monies were allocated to the budget, more options could be considered. He advised that a new Corporate Information Manager had recently been appointed to HCC which would help progress the Archives project. In response to a question from Cr Swales, the Chief Information Officer advised using other organisations to assist with exhibitions had been considered, and that the Corporate Information Manager, HCC would pursue this avenue further. He agreed there could be an untapped resource in the community (e.g. heritage associations), and that all options would be investigated, as there were many archives and resources that should be publicly displayed rather than being stored. In response to a further question from Cr Swales, the Chief Information Officer stated that officers would investigate whether it was possible to assist heritage organisations with increased funding, especially if they were able to assist with exhibitions of the Council archive material. Deputy Mayor Bassett provided some background to the issue, explaining he had personally visited the archives and experienced how vast the collection was. He believed the public deserved to see it. He suggested a “Pop-Up” type display space could be investigated. Cr Swales advised Dunedin, Christchurch and Whanganui had successfully displayed some city history on the sides of buildings as graffiti art. Mayor Wallace left the meeting at 9.42am.
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RESOLVED:
That the Committee notes the information. |
HVSC190304 |
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Moved Cr Wheeler/Cr Carson |
CARRIED |
7. |
PROJECT PENCARROW PROGRESS REPORT: 28 JANUARY 2019 - 8 APRIL 2019 |
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Report by the Environmental Engineer, Hutt City Council. The Strategic Advisor, City and Community Services, HCC elaborated on the report, and advised that negotiations on the new DBO contract were progressing well, with a new contract with Veolia expected to be signed by the end of May 2019. In response to a question from Cr Swales, the Strategic Advisor, City and Community Services, HCC advised the proposed Natural Resources Plan was expected by the end of July 2019. In response to a further question from Cr Swales, the Strategic Advisor, City and Community Services, HCC advised he would investigate the timeline for the resource consent process for the Point Arthur pump station and report back to the Committee members. |
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RESOLVED:
That the Committee notes the progress on Project Pencarrow as outlined in the report. |
HVSC190305
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Moved Cr Wheeler/Deputy Mayor Bassett |
CARRIED |
8. |
SILVERSTREAM LANDFILL UPDATE |
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Report by the Landfill Consultant, Tonkin and Taylor. The Contracts Manager, Solid Waste, HCC elaborated on the report. He highlighted the recent 4-Gold Star accreditation received. He explained the initial report received about installing the flare did not contain enough financial information and had been sent back with a request for more data. In response to a question from Cr Swales, the Contracts Manager, Solid Waste, HCC advised a timeline for the public consultation required as part of the government’s proposed levy changes had yet to be formulated. |
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RESOLVED: That the Committee notes the progress on Silverstream Landfill. |
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Moved Cr Wheeler/Cr Swales |
CARRIED |
9. |
AKATARAWA CEMETERY UPDATE |
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Report by the Parks and Reserves Manager, Upper Hutt City Council. |
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The Chief Executive, UHCC advised there had been more queries received concerning the installation of disabled toilets and a toilet block in the northern area of the cemetery. He added this should be considered in the next Long Term Plan (LTP) round as the demand was increasing and was an ongoing issue. In response to a question from Cr Wheeler, the Chief Executive, UHCC agreed to report back to the Committee concerning the improved signage requested. In response to a question from Cr Carson, the Chief Executive, UHCC agreed it would be possible to install temporary toilets, however these would require ongoing cleaning and maintenance, and possible screening. |
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RESOLVED: That the Committee notes the Akatarawa Cemetery update. |
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Moved Cr Wheeler/Mayor Guppy |
CARRIED |
10. |
HUTT VALLEY TRUNK WASTEWATER SERVICES FINANCIAL STATEMENTS FOR THE PERIOD ENDed 31 MARCH 2019 |
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Report by the Financial Accounting Manager, Hutt City Council. The Strategic Advisor, City and Community Services, HCC advised a $150,000 favourable operating variance was forecast, with a capital underspend of approximately $2M. In response to a question from Cr Wheeler, the Strategic Advisor, City and Community Services, HCC confirmed the Seaview project was projected to be completed by December 2019. |
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RESOLVED:
That the Committee: i. notes the financial statements for the Hutt Valley Trunk Wastewater Services for the nine month period ended 31 March 2019, attached as Appendix 1 to the report;
ii. notes a year-to-date net operating deficit of $8.7 million which is $85,000 favourable to budget;
iii. notes a forecast year-end net operating deficit of $11.45 million which is $150,000 favourable to budget;
iv. notes the current share of operational funding from Upper Hutt City Council of 36% and Hutt City Council of 64%;
v. notes a capital spend year-to-date of $1.9 5million which is $3.6 million below budget;
vi. notes a full year capital spend forecast of $4.9 million which is $2.0 million below budget; and
vii. the current share of capital funding from Upper Hutt City Council of 36% and Hutt City Council of 64%. |
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Moved Cr Wheeler/Cr Swales |
CARRIED |
11. |
dog control update |
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Report by the Manager Compliance Services, Upper Hutt City Council. The item was considered jointly with item 12 Dog Control Update. |
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RESOLVED: That the Committee receives the Dog Control update. |
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Moved Cr Wheeler/Mayor Wallace |
CARRIED |
12. |
dog control update |
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Report by the Divisional Manager, Regulatory Services and Emergency Management, Hutt City Council. The Divisional Manager Regulatory Services and Emergency Management, HCC elaborated on the report and explained the Doggone system. He advised each dog owner who opted into the programme downloaded the app and received a dog tag. The tag transmitted a signal every five seconds and would assist in the location of a lost dog. He added each dog owner would only be able to see their own dog’s transmissions, but once a lost dog signal was transmitted, all phones within 60m of the lost dog tag would be alerted. The Divisional Manager Regulatory Services and Emergency Management, HCC further advised that the Stokes Valley trial was well received, with 350 dog owners participating in the trial. He added the feedback received was very positive. Mayor Wallace re-joined the meeting at 9.55am. The Divisional Manager, Regulatory Services and Emergency Management, HCC explained the Dog Control officers had the ability to locate all dogs that were part of the Doggone programme, and that it could be used in dog attack incidents, to prove a dog was at the attack location. He advised the programme would cost dog owners $28 annually in addition to the dog registration fee. In response to questions from Cr Wheeler, the Divisional Manager, Regulatory Services and Emergency Management, HCC advised all information about the programme had been shared with officers at Upper Hutt City Council and that he expected approximately one third of dog owners to buy into the dog control programme, in Lower Hutt. In response to a question from Mayor Wallace, the Divisional Manager, Regulatory Services and Emergency Management, HCC explained that currently dog owners were unable to part-pay registration fees, and that joining the Doggone programme could not be made compulsory due to privacy issues and the fact that not all dog owners had a smart phone. He added that if a dog was always within 20m of you the programme may not be suitable. In response to a further question from Mayor Wallace, the Divisional Manager, Regulatory Services and Emergency Management, HCC advised the number of nationally unregistered dogs was approximately 13%, most of which were within the rural areas. He further advised it was unclear if non-registration was due to a cost issue, and that HCC officers assisted lower socio-economic groups to find ways to pay the registration fee. In response to a question from Cr Swales, the Divisional Manager, Regulatory Services and Emergency Management, HCC clarified the batteries in the tags had an 18 month life, and that they were sealed into the device, preventing them from being replaced. He added the system was used successfully overseas. He further added that a commercial business ran the programme, and that a discount for multiple dog ownership was not possible. The Divisional Manager, Regulatory Services and Emergency Management, HCC agreed to regularly update the Committee on the programme, and that over time; cost savings in resources were expected. Mayor Wallace encouraged UHCC to fully investigate the programme.
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RESOLVED:
That the Committee notes and receives the Dog Control update. |
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Moved Cr Wheeler/Mayor Wallace |
CARRIED |
13. |
health office activities update |
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Report by the Team Leader, Environmental Health, Hutt City Council. In response to a question from Mayor Wallace, the Team Leader, Environmental Health, HCC advised the information in the report concerning noise complaints for Upper Hutt City Council (UHCC) was received directly from the contractor. He agreed to follow-up with the appropriate officer at Upper Hutt City Council. In response to further questions from Mayor Wallace, the Team Leader, Environmental Health, advised the Food Verification Officer role was a difficult position to fill due to a nationwide shortage of trained personnel, and that the advertisement had recently been amended to become an Environmental Health Officer. He hoped this would attract applicants, and that existing staff already trained in Food Verification would be able to undertake the more technical work. He agreed to provide further information in future reports, including outcomes of any complaints. In response to a question from Cr Swales, the Team Leader, Environmental Health, HCC advised he held regular discussions with UHCC Environmental Officers, and that currently they were not looking to adopt fee increases for liquor licenses. In response to a further question from Mayor Wallace, the Team Leader, Environmental Health, HCC advised the 1117 noise complaints was a typical number, and that there were usually seasonal trends. He added that generally the number of complaints received increased each year, but due to more enforcement and education occurring, the number had plateaued. |
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RESOLVED: That the Committee receives the Health Office Activities update. |
HVSC190311
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Moved Deputy Mayor Bassett/Mayor Guppy |
CARRIED |
14. |
JOINT SERVICES OPPORTUNITIES |
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Mayor Wallace advised he had been asked by the Hutt City Council (HCC) District Plan Subcommittee to hold talks with Mayor Guppy concerning the possibility of a joint Hutt Valley District Plan Review, in response to the legislative changes occurring. Deputy Mayor Bassett explained the cost of the required District Plan Review and that there could be opportunities for cost benefits to both councils if a joint review was developed. He added that HCC officers were currently scoping the HCC District Plan Review in terms of costs and resource requirements and that once this data was available, meaningful discussions between the two councils could occur. |
There being no further business the Chair declared the meeting closed at 10.22am. |
Cr D Wheeler
CHAIR
203
Finance and Performance Committee
Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on
Wednesday 8 May 2019 commencing at 9.30am
PRESENT: Cr C Milne (Chair) Cr C Barry (from 9.40am)
Cr G Barratt Deputy Mayor D Bassett
Cr J Briggs Cr MJ Cousins
Cr S Edwards Cr M Lulich
Mayor WR Wallace
APOLOGIES: An apology was received from Cr Sutton
IN ATTENDANCE: Mr T Stallinger, Chief Executive
Mr L Allott, Chief Information Officer (part meeting)
Mr B Kibblewhite, General Manager, Corporate Services
Ms H Oram, Acting General Manager, City Transformation (part meeting)
Mr M Reid, General Manager, City and Community Services (part meeting)
Ms J Livschitz, Chief Financial Officer
Mr P Benseman, Budgeting and Reporting Manager (part meeting)
Ms W Moore, Divisional Manager, Strategy and Planning (part meeting)
Ms C Taylor, Senior Research and Evaluation Advisor (part meeting)
Mr J Scherzer, Manager, Sustainability and Resilience (part meeting)
Mr R Newton, Business Transformation Manager (part meeting)
Mr D Newth, Financial Accounting Manager (part meeting)
Mr G Craig, Divisional Manager, City Growth (part meeting)
Ms H Clegg, Minute Taker
PUBLIC BUSINESS
1. APOLOGIES
Resolved: (Cr Milne/Cr Briggs) Minute No. FPC 19201 “That the apology received from Cr Sutton be accepted and leave of absence be granted and the apology for lateness received from Cr Barry be accepted.” |
2. PUBLIC COMMENT
Comments are recorded under the item to which they relate.
3. CONFLICT OF INTEREST DECLARATIONS
Deputy Mayor Bassett declared a conflict of interest in item 8, Information on Potential New Performance Measures for Urban Plus Ltd and took no part in discussion or voting on the matter.
Precedence of Business |
Resolved: (Cr Milne/Mayor Wallace) Minute No. FPC 19202 “That, in terms of Standing Order 10.4, precedence be accorded to item 9b) dealing with TechnologyOne SaaS Project Update.” The item is recorded in the order in which it was listed on the order paper. |
4. |
Jackson Street Programme - Extension of Area Subject to Targeted Rate (19/533) Report No. FPC2019/2/86 by the Divisional Manager, Strategy and Planning |
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Speaking under public comment, Ms H Swales, Coordinator, Jackson Street Programme (JSP) and Mr R Schneider, Board Member, JSP elaborated on the reasons for the proposed expansion. Ms Swales explained the JSP had an annual $156,000 budget, with $30,000 remaining after essential bills had been paid. She added the JSP wished to extend their services, with 27,000 visitors to their office each year, there was scope to increase the profile of Petone. Cr Barry joined the meeting at 9.40am. Ms Swales explained that proposed works included installing a Heritage Arts Trail with a mobile app, more liaison with Council officers, more work with the P2040 Project and the refurbishment of four buildings on Jackson Street. She added that Petone was the gateway to the city, and that JSP greatly added value to the area, encouraging more visitors who brought economic benefits to the city. Mr Schneider added that work of the staff at the JSP had attracted in up to 30,000 visitors to Petone for the Christmas Parade, and had also resulted in successful collaboration between businesses and property owners. He stressed JSP was under-resourced for the vast amount of services they provided, and that the image of Petone was continually lifted as a result of the work of the JSP. He believed that once the cycleway was opened, the number of visitors to Petone would increase. Ms Swales noted it was Council policy to pay at least the Living Wage to all employees, and that JSP would also like to be able to do this. In response to a question from a member, Ms Swales confirmed the results of the survey showed support for the proposed expansion. She said it was only proposed to initally expand southwards to enable efficient management of the new area. She added in the future another application may be made to expand further northwards. In response to a question from a member, Ms Swales explained the digital space required more resourcing and more events, the proposed Arts Trail and paying the Living Wage to all employees would initially be funded. In response to a question from a member, Ms Swales advised it was about 10% or two hours a week that was currently spent on heritage issues. She confirmed if the JSP area was expanded, the amount could increase, as heritage remained a priority for JSP. In response to a question from a member, Ms Swales acknowledged that 70% of existing member were not aware of the proposed expansion. She explained that many members did not have strong English language skills and others were not digitally aware. She added JSP had recently engaged WelTech to provide a paper on how to better engage with migrants. She further added that many members required face to face contact, and that it was slowly occuring as time and resources permitted. In response to a question from a member, Ms Swales confirmed the existing membership was 220 businesses with 151 of these being paying members and the proposed expansion would add another 75-120 businesses. |
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The Divisional Manager, Strategy and Planning and the Senior Research and Evaluation Advisor elaborated on the report. In response to a question from a member, the Senior Research and Evaluation Advisor acknowledged the survey went to both existing and prospective members. She added that the survey provided useful information on the state of the existing programme, and that there was overwhelming support for the proposed expansion. In response to a question from a member, the Divisional Manager, Strategy and Planning confirmed the proposal was required to be fully publicly notified, and that JSP was proposing to notify all existing and prospective members as well. She agreed it was important the funding for the JSP was identified as coming from membership through a targeted rate and not from general Council funds. |
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Resolved: (Cr Milne/Cr Lulich) Minute No. FPC 19203 “That the Committee: (i) notes a survey of all commercial building owners in the proposed extended area covered by the Jackson Street Programme (JSP) is currently underway and that the results of that survey will be available to Council prior to it making its final decision in June 2019; (ii) notes that the survey covers the following such things as: (a) awareness of JSP and the work they do; (b) the added value of JSP programmes to their business; (c) any improvements that could be made to the services provided; (d) concerns/disadvantages and advantages/benefits of the proposed change; and (e) whether they agree with the suggested extension of the targeted rate; (iii) notes that based on the new footprint, to collect $230,000 (which includes GST) equates to 0.000415411 cents in the dollar; (iv) notes that 0.000415411 cents in the dollar means that a property worth $100,000 pays $41.54, one worth $1m pays $415.41 and a property worth $10m pays $4,154.11; (v) notes section 16 (g) of the Local Government (Rating) Act 2002 allows a targeted rate to be set if the activity/activities is identified in the Funding Impact Statement; (vi) notes that the Funding Impact Statement will need to be amended to allow the targeted rate to be extended so that the new rate can be applied; and (vii) agrees to consult on the Summary of Information and Statement of Proposal (drafts of which are set out respectively in Appendix 1 and 2 of this report subject to legal confirmation and any changes requested by the Committee) in accordance with the requirements of the Local Government Act 2002 by means of a Special Consultative Procedure.” For the reason that as a consequence of the request from JSP that the area covered by the targeted rate is extended to the area bounded by Cuba Street, Old Hutt Road, Jackson Street and The Esplanade the Local Government Act 2002 requires Council to undertake a Special Consultative Procedure. |
5. |
Financial Report for the Quarter Ended 31 March 2019 (19/412) Report No. FPC2019/2/80 by the Budgeting and Reporting Manager |
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Speaking under public comment, Mr M Young expressed concern at the projected $400,000 overspend on the underwriting of the Lower Hutt Events Centre (the Events Centre). He questioned whether this resulted in a total $600,000 actual overspend when the existing $200,000 budget was taken into account. He further enquired whether the revenue for the operator was lower than forecast, and what the budget underwrite amount was for Year 2. |
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The Budgeting and Reporting Manager elaborated on the report. He corrected an error within his report which related to pages 35 and 36 of the order papers: the Liquidity Ratio in the table should be “greater than”; and in paragraph 56 the year should read 2019 and figure $204M. He confirmed these corrections would be reflected in an updated online version of the order papers on Council’s website. The General Manager, Corporate Services confirmed a total of $600,000 had been requested for the Events Centre underwrite, and that the budgeted $100,000 for the next year underwrite was currently under review. He further confirmed an Events Centre report would be reported to the Finance and Performance Committee meeting after the year end. The Budgeting and Reporting Manager agreed to reformat future reports to more clearly show a separation of accounting variances and operating variances . The Chief Executive agreed to assess the budget carryovers, to ensure Council approved projects which were achieveable each year, and not all projects that were requested to be undertaken. |
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Resolved: (Cr Milne/Deputy Mayor Bassett) Minute No. FPC 19204 “That the Committee notes Council’s financial performance and position for the nine month period ended 31 March 2019.” |
6. |
Review of Draft 2019/20 Statement of Intent for the New Zealand Local Government Funding Agency (19/134) Report No. FPC2019/2/81 by the General Manager Corporate Services |
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Mayor Wallace left the meeting at 10.32am. The General Manager, Corporate Services elaborated on the report. |
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Resolved: (Cr Milne/Deputy Mayor Bassett) Minute No. FPC 19205 “That the Committee: (i) notes and receives the contents of the Local Government Funding Agency (LGFA) draft 2019/20 Statement of Intent attached as Appendix 1 to the report; and (ii) notes that officers have not asked the LGFA board to consider any changes to the draft LGFA 2019/20 Statement of Intent.” |
7. |
New Zealand Local Government Funding Agency Six Month Report to 31 December 2018 (19/135) Report No. FPC2019/2/82 by the General Manager Corporate Services |
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The General Manager, Corporate Services elaborated on the report. |
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Resolved: (Cr Milne/Cr Barratt) Minute No. FPC 19206 “That the Committee notes and receives the Local Government Funding Agency (LGFA) Six Month Report to 31 December 2018, attached as Appendix 1 to the report.” |
8. |
Information on Potential New Performance Measures for Urban Plus Ltd (19/518) Report No. FPC2019/2/83 by the Manager, Sustainability and Resilience |
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Deputy Mayor Bassett declared a conflict of interest in the item and took no part in discussion or voting on the matter. He left the meeting at 10.34am. |
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Speaking under public comment, Ms B Jensen and Ms T Kells representing the Hutt City Youth Council expressed support for the majority of the officer’s recommendations. They explained that the Youth Council believed sustainability measures should be incorporated in all targets, as these would improve the community and assist with the zero carbon targets within the Sustainability Strategy. Ms Kells stated the Home Star 3 rating of Urban Plus Ltd (UPL) was unacceptable, and that it should be aiming to achieve the 6 star rating. She added it would be a long term solution to provide healthier homes, which would positively impact on poverty and the quality of living. She further stated this was an opportunity for Council to lead by example. |
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The Manager, Sustainability and Resilience elaborated on the report. Mayor Wallace rejoined the meeting at 10.36am. In response to a question from a member, the Manager, Sustainability and Resilience advised that the report had been discussed with senior officers at UPL but not yet with Board members. In response to a question from a member, the Manager, Sustainability and Resilience explained the carbon price was a financial mechanism and there were other barriers to achieving the target, such as lack of awareness. He agreed to report back with information on a standardised way to assess the capital and operational costs and benefits in relation to the targets. In response to a question from a member, the Manager, Sustainability and Resilience explained, using the example of water heating technology, that the equipment installed could be assumed to last for up to 15 years. He said the assumed scenario of 100 homes, typical households using that technology over 15 years, the greenhouse gas emissions associated with that combustion of the natural gas, would equate to approximately 1,500 tonnes. In response to a further question from a member, the Manager, Sustainability and Resilience explained achievement of a HomeStar rating did not only involve carbon emissions, items such as waste minimisation, locations and the use of native tree plantings were other measures to achieve the rating. The General Manager, Corporate Services reminded members the Draft Statement of Intent for UPL had already been reported to Council, and the officer’s report had yet to be presented to the UPL Board. Members discussed officers developing an action plan process for UPL to consider adopting Council decisions related to carbon targets, to be reported back to the next Committee meeting in July 2019. |
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Resolved: (Cr Milne/Cr Edwards) Minute No. FPC 19207 “That the Committee: (i) notes that Urban Plus Ltd’s (UPL) Statement of Intent 2018/19-20/21 (SOI) already makes direct references to various desired sustainability outcomes (eg, “best practice”, “providing warmer, healthier homes”), but it currently lacks specific performance measures to objectively measure, verify and report these outcomes achieved by UPL; (ii) notes that a range of tools and standards are available that could be used as potential performance measures; (iii) notes that a minimum HomeStar 6 (or higher) rating requirement could be applied to homes where design has not yet been finalised, or onward from a particular point in time, and to report on this performance requirement annually; (iv) notes that UPL could be required to undertake a survey of its rental properties, to establish the performance of these against the HomeFit standard, and to report on this performance standard annually; (v) notes that a “no gas policy” could be applied to homes where design has not yet been finalised, or onward from a particular point in time, and to report on this performance requirement annually; (vi) notes that a minimum GreenStar rating of 4 could be applied to any applicable future commercial development and asks UPL whether or not they wish to provide Council with a redrafted SOI; (vii) notes that officers are currently discussing these potential performance measures with UPL staff and the UPL Board; and (viii) agrees that officers will report back to the Committee in July 2019 with recommendations on the next steps.” For the reason that this information was requested in the context of implementing Council’s organisational Zero by 2050 carbon target, set in December 2018. |
The meeting was adjourned at 10.51am.
The meeting resumed at 2.42pm.
Deputy Mayor Bassett rejoined the meeting at 2.42pm.
9. Information Items
a) |
Tax Risk Governance Framework Update (19/492) Report No. FPC2019/2/51 by the Financial Accounting Manager |
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The General Manager, Corporate Services elaborated on the report. In response to a question from a member, the General Manager, Corporate Services agreed there were no issues of concern raised in the PricewaterhouseCoopers report. He acknowledged there may be other issues in the near future, including recommendations from the Tax Working Group which had not yet been considered. |
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Resolved: (Cr Milne/Deputy Mayor Bassett) Minute No. FPC 19208 “That the report be noted and received.” |
b) |
TechnologyOne SaaS Project Update (19/415) Report No. FPC2019/2/52 by the Business Transformation Manager |
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The Business Transformation Manager elaborated on the report. |
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Resolved: (Cr Milne/Cr Barratt) Minute No. FPC 19209 “That the report be noted and received.” |
c) |
Finance & Performance Committee Work Programme 2019 (19/414) Report No. FPC2019/2/53 by the Committee Advisor |
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The General Manager, Corporate Services advised that the Audit New Zealand Final Management Report was unlikely to be available for meeting cycle 4. The General Manager, Corporate Services expressed his thanks to the Budgeting and Reporting Manager for his work as Acting Chief Financial Officer. |
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Resolved: (Cr Milne/Deputy Mayor Bassett) Minute No. FPC 19210 “That the work programme be noted and received.” |
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Resolved: (Cr Milne/Deputy Mayor Bassett) Minute No. FPC 19211 “That the work of the Acting Financial Officer be noted and thanks be extended to him.” |
10. QUESTIONS
There were no questions.
11. EXCLUSION OF THE PUBLIC
Resolved: (Cr Milne/Mayor Wallace) Minute No. FPC 19212 “That the public be excluded from the following parts of the proceedings of this meeting, namely: 12. Strategic Property Portfolio - Six Monthly Update (19/484) The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.” |
There being no further business the Chair declared the meeting closed at 2.48pm and the non-public portion closed at 2.57pm.
Cr C Milne
CHAIR
CONFIRMED as a true and correct record
Dated this 21st day of May 2019
211
Community Plan Committee
Minutes of a meeting
held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on
Wednesday 8 May 2019 commencing at 11.05am
PRESENT: Mayor WR Wallace (Chair)
Cr G Barratt Cr C Barry
Deputy Mayor D Bassett Cr L Bridson
Cr J Briggs Cr MJ Cousins
Cr S Edwards Cr T Lewis
Cr M Lulich Cr G McDonald
Cr C Milne
APOLOGIES: An apology was received from Cr Sutton.
IN ATTENDANCE: Mr T Stallinger, Chief Executive
Ms H Oram, Acting General Manager, City Transformation (part meeting)
Mr B Kibblewhite, General Manager, Corporate Services
Mr M Reid, General Manager, City and Community Services (part meeting)
Mr L Allott, Chief Information Officer
Ms E Collins, Engagement Contractor
Ms J Livschitz, Chief Financial Officer
Ms L Dalby, Senior Communications Advisor (part meeting)
Ms R Paul, Administrative Support Officer (part meeting)
Ms J Stevens, Business Analyst
Mr J Pritchard, Principal Research and Policy Advisor (part meeting)
Ms M Laban, Divisional Manager Community Projects and Relationships (part meeting)
Mr M Mercer, Divisional Manager Community Hubs (part meeting)
Ms O Miller, Policy Advisor (part meeting)
Ms H Clegg, Minute Taker
Ms K Stannard, Divisional Manager Democratic Services
PUBLIC BUSINESS
1. APOLOGIES
ReSOLVED: (Mayor Wallace/Deputy Mayor Bassett) Minute No. CPC 19201 “That the apology received from Cr L Sutton be accepted and leave of absence be granted.” |
2. CONFLICT OF INTEREST DECLARATIONS
There were no conflict of interest declarations.
3. |
Have Your Say on Council's Annual Plan 2019/20 (19/542) Report No. CPC2019/2/54 by the Divisional Manager, Democratic Services |
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The Engagement Contractor elaborated on the process to date. Mayor Wallace reminded members that Council had agreed to the process in December 2018 as there were no proposed changes to the Long Term Plan (LTP) and this year represented year two of the three year LTP. In response to a question from a member, the Engagement Contrator supported the changed process. She added that next time the architecture of the online site should be more carefully devised and there should be more work with the members prior to the launch. She fully endorsed the process and would support it being used again. Speaking under ‘have your say’, Ms P Hanna, Chair, Ms K Yung and Mr B Dyer representing the Petone Community Board elaborated on the Petone Library site and future planning, environmental issues, The Esplanade, traffic and parking and further pointers for the future. Speaking under ‘have your say’, Ms K Brown elaborated on the homelessness situation. She explained she was passionate about the issue and worked for the children caught up in the problem. She commended Council on its work to date and urged continual investigation of all available data, including statistics involving children. In response to a question from a member, Ms Brown explained there was not one solution to the issue but a series of responses from local to central government. Speaking under ‘have your say’, Mr Apps and Ms Philp, representing the Citizens Advice Bureau (CAB) Lower Hutt, expressed concern at the requirement for the CAB to apply for contestable community funds. They requested CAB continue to be assessed under the Annual Plan funding. Mr Apps described the many sectors of the community CAB supported highlighting that they did not deal with just elderly or youth, but with all. He added CAB was the only organisation to “tick all the boxes” when assessing accessibility, depth and quality of services, confidentiality, independence and empowerment of people. Mr Apps advised CAB was facing an uncertain future if Council did not support CAB. He noted that CAB was working to reduce costs including negotiating with the War Memorial Library for a permanent space. In response to a question from a member, Mr Apps explained the uncertainty CAB faced as there were no guarantees it would receive any funding from the contestable funds round. He further explained CAB appeared to meet most of the criteria (collaborative, well managed, strong Board, good governance, innovative approach and community ownership). He added officers had been neutral in their responses and had offered assistance with making applications to other funding sources. Speaking under ‘have your say’, Ms Allan, representing the Petone Historical Society, elaborated on the future of the Petone Wharf and Petone Library site, requesting full public consultation for the Petone Library site’s future. She concluded most respondents to the survey were not opposed to development. They had requested the Petone Library retain its community function and the open nature of the site and to ensure the trees were not lost. She added the design and scale of the redevelopment of the site was important, and requested the current proposal be put on hold until full consultation had been undertaken. Ms Allan requested clarification of the extent of the Petone Wharf refurbishment, explaining the Petone Historical Society supported full restoration of the Petone Wharf. Speaking under ‘have your say’, Mr A Bentley, representing the Petone Historical Society (‘the Society’) requested the little blue shed be reinstated on the wharf. He invited members to the Society’s Annual General Meeting tonight and the launch of the book commmorating Mr Roy Hewson. Speaking under ‘have your say’, Ms Coleman, President, representing the Maungaraki Community Association stressed the need for improved roading in the hills, particularly due to increasing population growth and traffic congestion on the valley floor. Ms Coleman further requested the Maungaraki Shopping Centre be included in the Suburban Shopping Centre upgrade programme and that urgent health and safety work be undertaken on the driveway entrance to Maungaraki School. She also requested drainage work be completed on the Dowse Drive Reserve to ensure year round use. Speaking under ‘have your say’, Ms Coleman, Chair, representing the Western Community Panel, congratulated Council on the changed approach with the on-line forum. She stated that this encouraged youth to respond. Ms Coleman reiterated her earlier comments regarding upgrading of the hill roads. In response to a question from a member, Ms Coleman described the accessway to the school. Cr Cousins added that the steel handrail separating pedestrians and vehicles was not fit for purpose. In response to questions from members, Ms Coleman confirmed the school zone had been extended, the school roll was quickly growing and that there was confusion concerning ownership of the accessway. Cr Lewis left the meeting at 12.10pm. Mayor Wallace left the meeting at 12.10pm and Deputy Mayor Bassett assumed the chair. Speaking under ‘have your say’, Mr Kowalczyk, Mr Page and Mr Hughes, representing the Hutt City Emergency Response Team (‘the team) sought confirmed funding from Council. The funding was made up of $80,000 per annum to meet the team’s ongoing operational costs, $66,000 per annum as an annual grant to cover equipping and training the professional team of responders, maintaining the new facility and vehicles and insurance cover. Cr Lewis rejoined the meeting at 12.13pm. Cr Barry left the meeting at 12.14pm. In response to a question from a member regarding cost benefits, the team explained there were significant benefits to the team purchasing equipment as they had local contacts and knowledge of the resources of neighbouring organisations. Cr Barry rejoined the meeting at 12.17pm. In response to a question from a member concerning Wellington Water Ltd, the team advised they were not in contact with Wellington Water Ltd and advised they would follow up with them. In response to a question from a member regarding the success of applications to other sources for funds, the team advised they had been very successful for example three 4 wheel drive vehicles had been donated by the NZ Defence Force, rescue rope equipment had been donated as part of a pub charity and Fund the Hood through Z service stations provided cash. Mayor Wallace rejoined the meeting at 12.25pm and assumed the chair. Deputy Mayor Bassett left the meeting at 12.26pm. Speaking under ‘have your say’, Mr Diver, representing the Delaney Park Sports Association, Stokes Valley Football Club Inc and Stokes Valley Cricket Club Inc elaborated on replacement of the water cylinders and electrical board, the driveway and drainage, security camera and bins. He explained the organisations were happy to collaborate with Council to undertake the works required by providing labour and specialists and jointly meeting the costs. Deputy Mayor Bassett rejoined the meeting at 12.30pm. Cr Bridson left the meeting at 12.30pm. In response to a question from a member, Mr Diver confirmed officers were aware of the cyclinder, driveway and drainage issues. In response to a question from a member concerning the ownership of the buildings, Mr Diver confirmed Council owned the land and the organisations owned most of the buildings although Council did own a portion of one. Cr McDonald left the meeting at 12.37pm. Cr Bridson rejoined the meeting at 12.37pm. Speaking under ‘have your say’, Mr B Pitman, Principal, and Mr Cross, representing Wellesley College, Eastbourne requested Council assistance to redevelop Williams Park to provide all new turfed courts with fencing. Mr Cross provided background information to the co-funding request, and confirmed the same partnership with Council was proposed as was existing (the school would have exclusive use of the turfs during school hours and the community could use them at all other times). He added low level lighting may be added at a later time. Mr Pitman explained the turf would be multipurpose to allow for tennis, hockey, basketball, soccer and rugby to be played, opening the turf to wider usage. In response to questions from members, Mr Cross confirmed the quotes received would run out shortly and they included the cost of fencing. He added the turf was expected to last 10 years. In response to a question from a member, Mr Cross advised the usage of the turfs would be managed by a centralised booking system, and that mobile tennis nets would be installed. Cr McDonald rejoined the meeting at 12.53pm. Speaking under ‘have your say’, Mr Hall, representing Great Harbour Way Trust highlighted the recent NZTA decision to fund the Petone to Ngauranga (P2N) cycleway, and the $8M shortfall in Council’s LTP for the Eastern Bays Pathway (EPB). Mayor Wallace confirmed Council’s commitment to the EPB and advised members of an upcoming workshop for cycleway funding. In response to a question from a member, Mr Hall confirmed the 2024 P2N completion date. He added the immediate positive impact this would have on Petone, opening up the area to more visitors and associated businesses eg e-bike and scooter hire, food carts etc. Speaking under ‘have your say’, Ms V Horrocks Chair and Mr M Gibbons, representing the Eastbourne Community Board, expressed concern with the Williams Park proposal, explaining no residents had yet been consulted. Ms Horrocks stated support for the P2N and Eastern Bays cycleways. Mr Gibbons explained the proposed Eastbourne Heritage Trail project to refurbish the courtyard area between the RSA and the Community Centre. He added that officer input had created a practical design for the space, which was not currently lit at night. In response to a question from a member, Mr Gibbons agreed other sources of funding may be available for the project, including Lotteries and the Lion Foundation. He agreed a partnership operation with Council would be acceptable. Cr Barry left the meeting at 1.10pm. Speaking under ‘have your say’, Mr Bicknell, representing the Wellington Bluegrass Society explained the unique meeting room in the current Petone Library building and requested the building be retained. He added the Petone venue regularly hosted international Bluegrass acts and expressed concern at the lack of public consultation on the possible future of the building. He requested any future plans recognise the heritage values of the area. Mayor Wallace explained numbers of submissions concerning the Petone Library building were not yet available and asked officers to circulate Mr Bicknell’s information to members. He explained the proposal for the building was being instigated by Urban Plus Ltd, and that no design decisions had yet been made. He acknowledged the concerns regarding consultation. Cr Barry rejoined the meeting 1.25pm. Cr Briggs noted that Urban Plus Ltd was 100% owned by Council. Speaking under ‘have your say’, Mr Z McCormick questioned Council funding processes and asked for details concerning the support Council provided for sports clubs. He expressed concern at the forcing of sports clubs to join together into sportsvilles and that now those clubs who were not part of a sportsville could apply for funding for their own buildings. He requested a Regional Sports Plan be developed, and advised there were many examples of successful sports clubs (who had sound financial management). He gave several examples of the inequalities in funding he believed was happening and stated that nationally, the sportsville concept was not working. He expressed frustration at the redesigned changing rooms at Te Whiti Park, explaining they were now a dangerous area for children due to lack of sightlines. He questioned why the Petone Cricket Club was not included in the proposed new grandstand plans. Cr Briggs asked for a report covering off Mr McCormick’s concerns. Speaking under ‘have your say’ Mr M Young expressed concern at the lack of disabled access to the War Memorial Library. He requested urgent pedestrian safety work commence in Te Puni Street, Petone. He supported all suggestions to improve cycle access throughout the city and requested an integrated Transport Plan be implemented. He cautioned that unless changes occurred today, the city would not meets its carbon zero 2050 target. Cr Barratt encourage Mr Young to attend the Accessibility and Inclusiveness Plan Subcommittee meetings. Speaking under ‘have your say’, Vinny expressed concern with the projected budget blowouts and the handouts to only some sports clubs noting that Randwick Rubgy League still operated with container changing rooms. He expressed support for the reinstatement of the Naenae Pool. He requested additional housing on the Eastern Hills. Members requested officers to investigate the land on the Eastern Hills for possible housing development noting there were concerns of instability of the steep ground. |
4. |
Engagement results to inform Annual Plan 2019-2020 discussions (19/489) Report No. CPC2019/2/85 by the Divisional Manager, Strategy and Planning |
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The Engagement Contractor elaborated on the report. In response to a question from a member, the Engagement Contractor confirmed identifying data had not been collected with the survey (for example ethnicity) but that location and age had been. She agreed that if the process was continued that different data could be requested, although she cautioned that too much “upfront” data tended to put off prospective survey participants. Mayor Wallace said the new approach to the Annual Plan had this year opened up the process to more people. Members discussed the need to asssess who was responding via the survey, to ensure those not being heard from could be canvassed in other ways. The Engagement Contractor explained all those who responded on-line would be given the opportunitiy to join the On-Line Citizens Panel. She highlighted the feedback would be sent to all respondents in due course prior to the Community Plan Committee meeting in June. Members discussed the ranking system used by officers. The Chief Executive advised this was not a ranking system but a comment on how feasible a project could be. Members noted the significant financial pressure this year including the Naenae Pool situation and the requirement to be clear between operational spend and capital expenditure. Cr Briggs requested in future a full consultation process was undertaken, with an on-line engagement process forming part of this. Action Points from the meeting: · Revisiting Cross Valley Link. · Petone Library Redevelopment. · Funding for Homelessness Strategy. · CAB Funding Model. · Petone Wharf (full length or shortened, return of blue shed). · Substandard Roads Upgrading Programme. · Suburban Shopping Centre Fund. · Driveway entrance to Maungaraki Community Hall and School. · Dowse Drive Reserve Drainage. · Hutt City Emergency Response Team Funding Request. · Delaney Park (replacement water cylinders, resealed driveway and upgraded drainage, security camera on the building/park, removal or relocation of the rubbish bin outside the building). · Redevelopment of Williams Park Tennis Courts. · Funding to complete the Great Harbour Way. · Proposal for Sports and Services Club pathway and courtyard. · Sportsville versus support to Individual Clubs. · Disability Access to War Memorial Library. · Pedestrian Provision Te Puni Street and Victoria Street, Petone. · Budget for Implementation of Cycling /Active Transport. · Transport Plan (to move the city to carbon zero by 2050). · Releasing Land for Housing in Naenae (including possible land instability issues). · Explanation of process for sports clubs to access funding. Sportsvilles vs individual clubs. · Need for a Regional Sports Plan. · Investigation into why Petone Grandstand Plans do not include space for Petone Cricket Club. · Reinstatement of Naenae Pool. · Development of housing in Eastern Hills (behind Naenae). · Update on the container used for changing rooms at the Randwick Rubgy League.
Category 3-5 feasibility items:
· Victoria Street, Petone, from Hutt Road to Jackson Street. · Stokes Valley Roundabout Pedestrian/Cyclist Access. · Melling Interchange. · Living Wage for Contractors. · Naenae Town Centre. · Walking/Biking Trail ECNZ Ridge/Te Whiti to Wainuiomata / Black Creek Walking/Cycle Tracks / Hutt River Trail / Eastern Hills Bike/Walk Trails / Wainuiomata Trail Project. · Cross Valley Link. · Recycling Bins.
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Resolved: (Mayor Wallace/Cr McDonald) Minute No. CPC 19202 “That the Committee: (i) notes the summary of ideas that were shared on the engagement forum “All Going to Plan”; (ii) notes the initial assessment of the ideas and their feasibility; (iii) directs officers to undertake further work on any ideas that the Community Plan Committee wishes to consider further as part of budget considerations for the 2019/2020 Annual Plan; (iv) notes the written comment made by people who wish to be heard as part of public comment; and (v) notes the results of the “All Going to Plan” on line forum evaluation.” |
There being no further business the Chair declared the meeting closed at 2.25pm.
WR Wallace
CHAIR
CONFIRMED as a true and correct record Dated this 21st day of May 2019
213
Civic Honours Committee
Minutes of a meeting held in the Council Chambers, 2nd Floor, 30 Laings Road,
Lower Hutt on
Friday 10 May 2019 commencing at 10.00am
PRESENT: Deputy Mayor D Bassett (Chair) Cr G Barratt
Cr C Barry (from 10.55am) Cr MJ Cousins
Cr T Lewis
Mr J Bhula Mr P Mishra
Ms B Willing
APOLOGIES: There were apologies received from Mayor Wallace, Crs McDonald (Alternate) and Sutton and Mr Besa
IN ATTENDANCE: Ms K Crowley Nepia, Executive Assistant to the Mayor
Ms D Male, Committee Advisor
PUBLIC BUSINESS
1. APOLOGIES
Resolved: (Cr Barratt/Cr Lewis) Minute No. CHC 19201 “That the apology received from Mayor Wallace, Crs McDonald and Sutton and Mr Besa be accepted and leave of absence be granted and the apology for lateness received from Cr Barry be accepted.” |
2. PUBLIC COMMENT
There was no public comment.
3. CONFLICT OF INTEREST DECLARATIONS
There were no conflict of interest declarations.
4. QUESTIONS
There were no questions.
5. EXCLUSION OF THE PUBLIC
Resolved: (Deputy Mayor Bassett/Cr Barratt) Minute No. CHC 19202 “That the public be excluded from the following parts of the proceedings of this meeting, namely: 6. 2019 Civic Honours Awards (19/477) The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.” |
There being no further business the Chair declared the meeting closed at 10.03am, and the non-public portion of the meeting closed at 11.01am.
Deputy Mayor D Bassett
CHAIR
CONFIRMED as a true and correct record
Dated this 21st day of May 2019
215 21 May 2019
27 March 2019
File: (19/381)
Report no: HCC2019/2/14
Sealing Authority
It is recommended that Council: (i) approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report; and (ii) approves the deeds executed under Power of Attorney set out in Schedule 2 contained in the report. |
SCHEDULE 1 - General Sealing Authority
Subdivision related documents – including Easements to Council and Esplanade Strips
Standard easements and related requirements granting rights to Council as part of the subdivision process:
a) Hutt
City Council and Flight Limited
Subdivision consent 75 Wainui Road, Lower Hutt L19/146 + L19/147
b) Hutt
City Council and UPL Limited Partnership
Subdivision consent Avalon Park Drive and Jessie Donald Way, Avalon,
Lower Hutt L19/149
c) Hutt
City Council and Allison Jean Wright and Marcus John Smith
Subdivision consent 103 Taita Drive, Avalon, Lower Hutt L19/150
d) Hutt
City Council and Mathew Stephen Ross Allen and Jessica Anne Wildbore
Subdivision consent 67 Moohan Street, Wainuiomata, Lower Hutt L19/154
e) Hutt
City Council and RSMG Investments Limited
Subdivision consent 11 Randwick Road, Lower Hutt L19/159
f) Hutt
City Council and Property Design Limited, CMG Property Investments Limited and
Enhance Property Design Limited
Subdivision consent 1112 and 1126 High Street, Lower Hutt L19/160
Agreement for Sale and Purchase
g) Hutt
City Council and Dale Hazle Gibb
509 and 510 Marine Drive, Sunshine Bay, Eastbourne, Lower Hutt L19/158
Discharge of Charging Order
h) Hutt
City Council and Stephen Lemon
17 Belmont Terrace, Belmont, Lower Hutt L19/157
Land Covenant
i) Hutt
City Council and High Holland Limited
Colonial House, 270 High Street, Lower Hutt L19/183
Schedule 2
Deed of Surrender
j) Hutt City Council and Avalon Rugby Football Club Incorporated (ARFC) Fraser Park L19/148
Warrants Approved