Mayor W R Wallace (Chair)

Deputy Mayor D Bassett

Cr G Barratt

Cr C Barry

Cr L Bridson

Cr J Briggs

Cr M Cousins

Cr S Edwards

Cr T Lewis

Cr M Lulich

Cr G McDonald

Cr C Milne

Cr L Sutton

Membership:

13 

Meeting Cycle:

Council meets on a six weekly basis (Extraordinary Meetings can be called following a resolution of Council; or on the requisition of the Chair or one third of the total membership of Council)

“That the recommendation contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendation contained in the minutes be endorsed.”

“That the item be referred to the Policy and Regulatory Committee to investigate the wider policy implications.”

“That the recommendation contained in the minutes be endorsed.”

“That the recommendation contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed.”

“That the recommendations contained in the minutes be endorsed with a new part (iv) to read: 

(iv) agrees to continue with the existing subcommittee comprising of Deputy Mayor Bassett and Crs Sutton and Barratt to hear submissions on whether an Alcohol Fees Bylaw is needed and then make recommendations to Council.”

“That the recommendations contained in the minutes be endorsed.”

“That the matter be discussed”

“That the recommendations contained in the report be endorsed.”

“That the recommendation contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

“That the recommendations contained in the report be endorsed.”

(A)

(B)

(C)

General subject of the matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground under section 48(1) for the passing of this resolution.

Minutes of the Policy and Regulatory Committee held on 29 April 2019 – Land Sale Tirohanga Road

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities(s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)(s7(2)(i))

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Minutes of the Civic Honours Committee held on 10 May 2019 – 2019 Civic Honours Awards

The withholding of the information is necessary to protect the privacy of natural persons.(s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Minutes of the Finance and Performance Committee held on 8 May 2019 – Strategic Property Portfolio – Six Monthly Update

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Minutes of the Hutt City Council held on 30 April 2019 – Acting Chief Executive

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Minutes of the Hutt City Council held on 11 December 2018 - 2019 – Purchase of Land Lowry Bay, Hutt City Community Facilities Trust Board, Appointment of Director, Land Purchase Eastern Hills, Sale Negotiations, Strategic Structure Review

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

The withholding of the information is necessary to protect the privacy of natural persons. (s7(2)(a)).

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities (s7(2)(h)).

he withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities(s7(2)(h)).

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)(s7(2)(i))

That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding exist.

Resolved:  (Cr Cousins/Cr Edwards)                                 Minute No. TRS 19201

“That the apology received from Cr Briggs be accepted and leave of absence be granted.”

a)

Random Roadside Drug Testing Petition Report (19/281)

The Divisional Manager, Transport elaborated on the report.

Members expressed support for the recommendation within the officer’s report. Members discussed if a wider policy issue could arise with any future petitions from Members of Parliament and that the Strategic Leadership Team be asked to consider the development of a policy for such petitions. 

RECOMMENDED:  (Cr Barratt/Cr Sutton)                        Minute No. TRS 19202

“That the Traffic Subcommittee recommends that Council endorses and promotes the petition attached as Appendix 1 to the report, to introduce random roadside drug testing.”

RECOMMENDED:  (Cr Cousins/Cr Edwards)      Minute No. TRS 19203

“That the Traffic Subcommittee recommends that Council:

(i)            asks the Strategic Leadership Team to consider the wider issue of petitions in Council facilities; and

(ii)          considers whether a policy on petitions is required and report back to the Policy and Regulatory Committee.”

b)

Richmond Street - Proposed Mobility Parking Restrictions (19/313)

The Traffic Asset Manager elaborated on the report. 

Members noted that the Petone Community Board endorsed the recommendations contained in the officer’s report at its meeting held on 8 April 2019.

Cr Barratt asked officers to consider future proposed mobility parking restriction requests being presented to the Accessibility and Inclusiveness Panel Subcommittee.

recommended:  (Cr Lewis/Cr Edwards)          Minute No. TRS 19204

“That the Traffic Subcommittee recommends that Council:

(i)    approves the installation of P60 parking restrictions , Monday to Friday, from 8:00am to 6:00pm, on Richmond Street, Petone, as shown attached as Appendix 1 to the report;

(ii)   approves the installation of a Mobility car park restriction, as shown attached as Appendix 1 to the report; and

(iii)  approves the L-bar parking markings, as shown attached as Appendix 1 to the report.”

For the reasons the proposed restrictions would improve parking availability and accessibility on the street for the benefit of mobility impaired road users and Medical Centre patients,            support Council’s Parking Policy 2017 and are supported by the local residents/business that responded to the consultation documents.

c)

Gracefield Road - Proposed No Stopping At All Times Restrictions (19/314)

The Traffic Asset Manager elaborated on the report. 

Members noted that the Petone Community Board endorsed the recommendations contained in the officer’s report at its meeting held on 8 April 2019.

RECOMMENDED:  (Cr Lewis/Cr Barratt)                         Minute No. TRS 19205

“That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times parking restrictions on Gracefield Road, Petone, as shown attached as Appendix 1 to the report.”

For the reasons the proposed restrictions would improve road safety and accessibility on the street for the benefit of all road users, support Council’s Parking Policy, and are supported by the majority of directly affected parties that chose to respond to the public consultation documents.

d)

Queens Grove - Proposed No Parking on the Grass Restrictions (19/339)

The Traffic Asset Manager elaborated on the report. 

In response to questions from members, the Traffic Asset Manager advised that the berms had been installed some time ago, possibly to narrow the street to reduce vehicle speed. He added that there was potential lobbying of Central Government to change the Road User Rules to stop all parking on grass berms nationally. He added that the Traffic Bylaw was reviewed every 10 years and changes prior to the review could trigger a full public consultation process. He further advised that signs would be installed on each side of Queens Grove at around 50m spacing.

The Chair asked Council’s General Counsel to investigate if sections of the Traffic Bylaw could be changed through a Council resolution, without triggering a full public consultation process. She asked that officers report back to members.

RECOMMENDED:  (Cr Edwards/Cr Barratt)        Minute No. TRS 19206

“That the Traffic Subcommittee recommends that Council approves the installation of No Parking on the Grass restrictions on Queens Grove, Lower Hutt, as shown attached as Appendix 1 to the report.”

For the reasons, the proposed restrictions would prevent damage to the grass berm and consequently reduce repair and maintenance costs; would promote compliance with Council’s Traffic Bylaw 2017; and are supported by the majority of residents that chose to respond to the consultation documents.

e)

Eastern Hutt Road - Proposed No Stopping At All Times Restrictions (19/359)

The Traffic Asset Manager elaborated on the report. 

RECOMMENDED:  (Cr Barratt/Cr Sutton)                        Minute No. TRS 19207

“That the Traffic Subcommittee recommends that Council approves the installation of No Stopping At All Times restrictions on Eastern Hutt Road, Taita, as shown attached as Appendix 1 to the report.”

For the reasons, the proposed restrictions would improve parking availability and accessibility on the street for the benefit of all road users; would promote compliance with the Land Transport (Road User) Rule 2004; would support Council’s Parking Policy 2017; and are supported by the majority of directly-affected parties that chose to respond to the public consultation documents.

f)

Richmond Grove - Proposed No Stopping At All Times Restrictions (19/357)

The Traffic Asset Manager elaborated on the report. 

Members noted that the Petone Community Board endorsed the recommendations contained in the officer’s report at its meeting held on 8 April 2019.

In response to questions from members, the Traffic Asset Manager advised that the restriction had been extended a further 11 metres to the north of the existing broken yellow lines on Richmond Grove to reinforce the Land Transport (Road User) Rule 2004. He added that it was unlikely that the residents of number 14 would be turning south further into the Grove to be impacted by vehicles parking north of the proposed additional broken yellow lines. 

RECOMMENDED:  (Cr Lewis/Cr Sutton)             Minute No. TRS 19208

“That the Traffic Subcommittee recommends that Council approves the extension of the existing No Stopping At All Times parking restriction for a distance of 11 metres to the north of the existing restriction on Richmond Grove, Petone, as shown attached as Appendix 1 to the report.”

For the reasons that the proposed restriction would promote compliance with the Land Transport (Road User) Rule 2004; and would improve the safety of the access for the affected properties.

Attachment 1

Letter to Regional Transport Committee re Random Roadside Drug Testing & Petition

Attachment 1

Richmond Street - Proposed Mobility Parking Restrictions

Attachment 1

Gracefield Road - Proposed No Stopping At All Times Restrictions

Attachment 1

Queens Grove - Proposed No Parking on the Grass

Attachment 1

Eastern Hutt Road - Proposed No Stopping At All Times Restrictions

Attachment 1

G2218.2016 Richmond Grove - Proposed BYLs

Resolved:  (Deputy Mayor Bassett/Mayor Wallace)         Minute No. CDC 19201

“That the apology received from Cr Sutton be accepted and leave of absence be granted.”

Precedence of Business

Resolved:  (Deputy Mayor Bassett/Mayor Wallace)           Minute No. CDC 19202

“That, in terms of Standing Order 10.4, precedence be accorded to items 6a), 6b), 6c), 7, 8, 9, 10 and 11 prior to item 5.”

The items are recorded in the order in which they are listed on the order paper.

NZTA Ngauranga to Petone Cycleway Update Presentation (19/485)

Members noted that the presentation had been deferred to a later date.

Recommendations from the District Plan Subcommittee on the District Plan Review (19/490)

Memorandum dated 18 April 2019 by the Committee Advisor

The Chair elaborated on the memorandum. He said that the recommendations from the District Plan Subcommittee meeting held on 24 April 2019 had been emailed to members the day prior to the meeting and were also tabled at the meeting.

Members discussed the requirement of the workshop to be scheduled as soon as possible and the potential for working with Upper Hutt City Council. Members supported Mayor Wallace raising the option of exploring the potential for the four Wellington region Metropolitan Councils working together on a District Plan Review at the next Mayoral Forum meeting.

Resolved:  (Deputy Mayor Bassett/Cr Cousins)                         Minute No. CDC 19203

“That the Committee:

(i)    notes and receives the recommendations on the District Plan Review referred to the Committee from the District Plan Subcommittee (the subcommittee); and

(ii)   notes and receives the report referred to the subcommittee attached as Appendix 1 to the memorandum. “

RECOMMENDED:  (Deputy Mayor Bassett/Cr Cousins) Minute No. CDC 19204

“That the Committee recommends that Council:

(i)       agrees in principle to commence a comprehensive review of the City of Lower Hutt District Plan;

(ii)     asks officers to prepare a report outlining the rough terms of scope and in particular the financial resources known and required at this time for a District Plan review, to enable Council to incorporate it in its long term financial planning;

(iii)   asks officers to organise a two hour workshop to enable Councillors to become familiar and have a better understanding of the process of a District Plan review and the resources required, due to changes in legislation and the requirements on Council;

(iv)   asks the Mayor to enter into discussions with the Mayor of Upper Hutt City Council to investigate whether the District Plan review could be carried out as a joint project;

(v)     continues District Plan Changes that are underway until they are completed;

(vi)   carries over unspent funds from the District Plan budget 2018-19 into the District Plan budget 2019-20; and

(vii) instructs officers to prepare a comprehensive report for the incoming Council on all issues and implications for the review.”

a)

Hutt Valley Tennis (19/416)

Report No. CDC2019/2/68 by the Sport and Recreation Programmes Manager

Speaking under public comment, Mr G Baird, Mr S Jackson and Mr G Boyd representing Hutt Valley Tennis (HVT) gave a presentation in support of its proposal for funding of four covered tennis courts. The presentation covered:

·        the organisation of HVT;

·        the strategic issues of financial sustainability, public safety and access;

·        addressing issues by converting four outdoor courts into indoor courts and strengthening the Mitchell Park Pavilion;

·        the funding model and strategic alignment; and

·        critical decision for tennis and concept visuals.

In response to a question from a member, Mr Jackson advised that the current structure was 15% of the New Building Standard and HVT had 14 years to undertake remedial works or vacate the building.

In response to questions from members, Mr Jackson confirmed that the project had been worked on for around three years and a wider project had been worked on since 2009 around the Fraser Park Sportsville project. Mr Baird said that HVT was currently losing around $5k a month.

Speaking under public comment, Mr W Wyatt a patron of HVT spoke in support of HVT’s proposal for four covered courts.

Speaking under public comment, Mr G Stoop spoke in support of HVT’s proposal. He said he was the current 18 years old and under New Zealand National Tennis Champion and had trained at Mitchell Park since he was a young child. He explained his experience of struggling to get a tennis court to be able to train during winter.

The Chair wished Mr Stoop the best as he continued on with his career.

Speaking under public comment, Mr W Andrews spoke in support of HVT’s proposal and the need for more indoor courts.

In response to a question from a member, Mr Andrews said that he was not a tennis player himself. He was aware of at least a couple of evenings a week when he thought seniors played tennis. 

Speaking under public comment, Mr M Young considered the officer’s report stating the proposal for four courts did not align with Council strategies. He added that the officer’s report on Te Whiti Park being reported to the Community Services Committee meeting read better. He noted that report included a timeline and requested a contribution of a third funding from Council. He queried if there was a possibility of part ownership by Council of HVT courts or buildings.

The Sport and Recreation Programmes Manager and General Manager, City and Community Services elaborated on the report.

In response to a question from a member, the General Manager, City and Community Services advised that fundraising would be required if Council supported the proposal. He added that the potential for corporate sponsorship could then be considered.

Cr Barratt left the meeting at 6.36pm.

In response to a question from a member, the General Manager, City and Community Services advised that the report from Sports New Zealand which would review sports facilities across the City would not comment specficially on the facility at Mitchell Park. He added that a draft version of the report was expected to be reported to a Mayoral Forum within the next few months.

Cr Barratt rejoined the meeting at 6.38pm.

In response to a question from a member, the Sport and Recreation Programmes Manager advised that it was timely to explore options for other uses of the venues. He gave the example of 20 netball clubs requiring a facility to hold award presentations.

The Chair advised members that he had been approached by the media the previous day about the potential funding being considered at the Committee meeting, in light of the closure of Naenae Pool. He acknowledged that there had been a lot of stress in the community. He said that after the reports for funding of projects had been heard he would be putting a motion, which he had circulated to members the previous day. He noted that a similar motion would also be proposed at the Community Services Committee meeting to be held on 2 May 2019.

The Chair said that he had been involved with tennis for some years and had seen the struggle in recent years. He had requested the report as there were financial viability issues for HVT. He advised that he was in support of the recommendation contained in the officer’s report.

Several members spoke in support of the recommendation and acknowledged the work of officers.

Members looked forward to receiving additional information to be considered by the Community Plan Committee at its meeting to be held on 5 June 2019.

The Chair thanked officers for their work on the report.

Resolved:  (Deputy Mayor Bassett/Cr McDonald) Minute No. CDC 19205

“That the Committee:

(i)    notes and receives the report; and

(ii)   notes that any actual financial commitment would be subject to various conditions being satisfied as outlined in this paper.”

recommended:  (Deputy Mayor Bassett/Cr McDonald) Minute No. CDC 19206

“That the Committee recommends that the Community Plan Committee:

(i)       considers an additional budget provision of $850,000 for Hutt Valley Tennis; and

(ii)     notes that any actual financial commitment to Hutt Valley Tennis will be subject to key conditions as outlined in this paper.”

b)

Petone Recreation Ground (19/425)

Report No. CDC2019/2/66 by the General Manager City and Community Services

Cr Lulich declared a conflict of interest in the matter and took no part in discussion or voting on the matter.

Speaking under public comment, Mr A Hewson and Mr A Leslie representing Petone Cricket Club (the club) highlighted the background of the club. Mr Hewson advised that the clubrooms were in a poor condition with no separate male and female changing facilities. Mr Leslie said that the proposed new facility had been designed as a flexible multi-use space with double the changing facilities, without impeding on the Petone Recreation Ground. He added that the club had fundraising and project management skills and also construction industry supplier contacts.

In response to questions from members, Mr Hewson advised that a governance group would be formed, which could include a Council officer. He added that the club would take the lead on the project and with any construction companies to be involved. Mr Leslie added that funding was required to be confirmed by Council prior to fundraising for the project being progressed. He confirmed that the club had around $50k in savings.

In response to questions from members, Mr Hewson advised that the Hutt Valley Harriers used the clubrooms in the winter and clubs for touch rugby and the club used the clubrooms in summer. He added that swimming and tennis clubs also used the clubrooms for meetings. He said he would need to review all the figures to see if the project would still be viable with less funding from Council than had been requested.

Speaking under public comment, Mr S Cummings representing Hutt Valley Harriers (the harriers) said that the harriers had 100+ members with ages ranged up to 70+ years of age and a cross section of the community. He explained the need for warm and dry winter facilities which catered for the age and gender mix of members.

In response to a question from a member, Mr Cummings advised that the harriers had around $40k set aside for potential contribution towards the proposal.

Speaking under public comment, Mr M Young expressed concern with the project and the consultation within Petone.

The General Manager, City and Community Services and the Divisional Manager, Parks and Recreation elaborated on the report.

In response to questions from members, the General Manager, City and Community Services advised that the guidelines were generally for Council contribution of 70% funding and the remaining 30% from clubs and/or fundraising. He said that there was potential for a wider group of clubs to use the clubrooms. He agreed that the Recreation Ground needed facilities as the Petone Rugby Club was not suitable for women’s rugby.

Members discussed concerns around consultation and the governance and monitoring of the project. Members agreed that more information was required on the matter prior to being considered by the Community Plan Committee.

Mayor Wallace expressed support for the officer’s recommendation.

Cr Barry expressed concern with the officer’s recommendation due to the funding decisions to be made in June.

Cr Lewis expressed concern with the officer’s the recommendation due to budget constraints.

Cr Milne expressed support for the officer’s recommendation. He expressed concern with the financial sustainability of the building going forward.

Resolved:  (Cr Barratt/Mayor Wallace)                          Minute No. CDC 19207

“That the Committee:

(i)       notes and receives the report; and

(ii)     notes that any actual financial commitment would be subject to various conditions being satisfied as outlined in this paper.”

RECOMMENDED:  (Cr Barratt/Mayor Wallace) (BY DIVISION)           

                                                                                               Minute No. CDC 19208

“That the Committee recommends that the Community Plan Committee:

(i)       considers a budget provision of $750,000 for a contribution to a new community pavilion on the Petone Recreation Ground; and

(ii)     notes that any actual financial commitment would be subject to various conditions being satisfied as outlined in this paper.”

The motion was declared carried by division with the voting as follows:

c)

Southend Business Group Report (19/475)

Report No. CDC2019/2/67 by the CBD Development Manager

Mr Michael Gray, owner of Buzz Café and member of the Southend Business Group (the group) elaborated on the report.

The CBD Development Manager advised that she had worked with the group since its inception in 2018.

Mayor Wallace left the meeting at 7.40pm.

In response to a question from a member, Mr Gray advised that business owners would be responsible for the things directly outside their premises, such as the planters.

Mayor Wallace rejoined the meeting at 7.41pm.

Cr Barry left the meeting at 7.41pm.

Cr Lewis left the meeting at 7.42pm.

In response to a question from a member, Mr Gray advised that it was a struggle to find parking in the southen end of High Street, although there were often more cars than people in the area.

Cr Lewis rejoined the meeting at 7.44pm.

Several members discussed their support of the recommendations, the positivity of the rebranding proposed and the work and enthusiasm of Mr Gray for the project.

Cr Barry rejoined the meeting at 7.50pm.

Resolved:  (Deputy Mayor Bassett/Mayor Wallace)      Minute No. CDC 19209

“That the Committee notes and receives the report.”

recommended:  (Deputy Mayor Bassett/Mayor Wallace) Minute No. CDC 19210

“That the Committee recommends that the Community Plan Committee approves an additional budget provision totalling $45,000.00 in FY2019/20 for the Southend Business Group to accomplish Stage two and Stage three of their Work Plan Concepts, attached as Appendix 1 to the report.”

For the reasons:

-      the Southend Business Group is now established and has created a Work Plan to help revitalise the south end of High Street; and

-      to enable this voluntary business group to continue the work they have now planned to revitalise the south end of High Street.

7.

International Relations Six Monthly Update (19/447)

Report No. CDC2019/2/69 by the Divisional Manager City Growth

The Acting General Manager, City Transformation elaborated on the report. She advised that the new International Relations Manager was due to commence on 20 May 2019.

Resolved:  (Deputy Mayor Bassett/Cr Barratt)                  Minute No. CDC 19211

“That the Committee notes and receives the report.”

For the reason that this Committee approves the International Relations Work Programme and officers regularly report progress back to the Committee.

8.

Laings Road, Myrtle Street and Andrews Avenue - Proposed Temporary Road Closures - Highlight Carnival of Lights 2019 (19/460)

Report No. CDC2019/2/70 by the Traffic Asset Manager

The Traffic Asset Manager elaborated on the report. He noted the passing of Alan Hopkinson, Senior Traffic Engineer.

Resolved:  (Deputy Mayor Bassett/Cr Barry)                    Minute No. CDC 19212

“That the Committee, for the Highlight Carnival of Lights 2019 event, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report and Plans attached as Appendices 1 through 4 to the report:

(i)    approves the proposed Temporary Road Closure of Laings Road from High Street to Queens Drive from 5.00am on Friday 25 October 2019 to 5.00am on Tuesday 29 October 2019 as shown attached as Appendix 2 to the report;

(ii)   approves the proposed Temporary Road Closure of Laings Road from Myrtle Street to 70m west of Myrtle Street from 5.00am on Wednesday 23 October 2019 to 12.00am midnight on Wednesday 30 October 2019 as shown attached as Appendix 2 to the report;

(iii)  approves the proposed Temporary Road Closure of Laings Road from Knights Road to Myrtle Street from 5.00am on Friday 25 October 2019 to 5.00am on Tuesday 29 October 2019 as shown attached as Appendix 2 to the report, noting that part of the street will have a longer closure as described in part (ii) above;

(iv)  approves the proposed Temporary Road Closure of Laings Road from Myrtle Street to Bloomfield Terrace and Myrtle Street from Huia Street to Knights Road between 5.00pm and 12.00am midnight on Friday 25, Saturday 26 and Sunday 27 October 2019 as shown attached as Appendix 3 to the report;

(v)   approves the proposed Temporary Road Closure of Andrews Avenue from Dudley Street to High Street from 5.00am on Thursday 24 October 2019 to 5.00am on Tuesday 29 October 2019 as shown attached as Appendix 4 to the report;

(vi)  agrees to temporarily rescind all current parking restrictions over the sections of road described in parts (i) through (v) above for the periods described in those parts; and

(vii) agrees to approve No Stopping At All Times parking restrictions on both sides of the sections of road described in parts (i) through (v) above for the periods described in those part.”

For the reason that the road closures and associated parking restrictions are required to accommodate the Highlight Carnival of Lights 2019 event.

9.

Laings Road - Proposed Temporary Road Closure - Te Wā Heke: Invent the Future (19/461)

Report No. CDC2019/2/71 by the Traffic Asset Manager

The Traffic Asset Manager elaborated on the report.

In response to a question from a member, the Traffic Asset Manager advised that there had been no clashes with events to be held at the Lower Hutt Events Centre with events which required road closures. He added that officers liaised with the Lower Hutt Events Centre and if necessary day time deliveries could be accompanied through the road closure.

Resolved:  (Deputy Mayor Bassett/Cr Lewis)                    Minute No. CDC 19213

“That the Committee:

(i)    approves the proposed Temporary Road Closure of Laings Road from Knights Road to Myrtle Street from 6.00am to 7.00pm on Saturday 25 May 2019, for the Te Wā Heke: Invent the Future event, subject to the conditions listed in the Proposed Temporary Road Closure Impact Report and Plan attached as Appendix 1 and 2 to the report;

(ii)   agrees to temporarily rescind all current parking restrictions over the section of road described in Recommendation (i) for the period described; and

(iii)  agrees to approve No Stopping At All Times parking restrictions on both sides of the section of road described in part (i) above for the period described.”

For the reason that the road closure and associated parking restrictions are required to accommodate the event.

10.

General Managers' Report (19/408)

Report No. CDC2019/2/72 by the Development Planning Liaison Manager

The General Manager City and Community Services elaborated on the report. He noted the passing of Alan Hopkinson, Senior Traffic Engineer.

Resolved:  (Deputy Mayor Bassett/Cr McDonald)            Minute No. CDC 19214

“That the Committee notes the updates contained in the report.”

a)

City Development Committee Work Programme (19/407)

Report No. CDC2019/2/50 by the Committee Advisor

Resolved:  (Deputy Mayor Bassett/Cr Lulich)         Minute No. CDC 19215

“That the work programme be noted and received.”

RECOMMENDED:  (Deputy Mayor Bassett/Mayor Wallace) Minute No. CDC 19216

“That the City Development Committee notes officers’ concerns in terms of future funding of Significant and Capital Projects and recommends that the Community Plan Committee considers that given the recent closure of the Naenae Pool and Gym complex and the likelihood for significant new capital funding being required, that any actual and final commitment to other projects be subject to a solution, including the funding of Naenae Pool and Gym. This will allow Council to discuss financial parameters around the provision of a new facility, or remediation of the current structure for the community of Naenae.”

Resolved: (Cr Cousins/Mayor Wallace)                             Minute No. PRC 19203

“That the apology received from Cr Sutton be accepted and leave of absence be granted.”

i)

Proposed Alcohol Fees Bylaw (19/402)

Speaking under public comment, Mr M Shierlaw disagreed with the report’s suggestion that alcohol licensing costs should be met by licensees. He suggested that both the buyer and the seller benefited from the sale of alcohol and the cost should be borne evenly by both. He questioned the accuracy of the allocated overhead costs. He said that cost allocations needed to be demonstrably accurate if 90% cost recovery was being sought by Council. He noted the proposed Fees Policy appeared to be based on levels of risk rather than on the person who held the operating licence. He cautioned sports clubs might be considered high risk and that charging them higher fees was not in a community’s best interests.

In response to questions from members, Mr Shierlaw did not agree that his concerns would be placated by retailers passing on costs to buyers. He did not consider cost recovery from those selling alcohol was in the city’s best interests. He said he had not recently reviewed other Council charges and their ratio of costs.

The Chair and Cr Edwards declared a conflict of interest with regard to the Proposed Alcohol Fees Bylaw and took no part in any discussion or voting on matters relating to the item.

Mayor Wallace assumed the Chair for the duration of the item.

The Principal Policy Advisor elaborated on the report.

In response to questions from a member, the Team Leader, Environmental Health advised that sports clubs risk ratings could be affected by opening hours, the number of members over 18 and compliance breaches. He noted that sports clubs generally scored a low risk rating so could expect lower fees. He added clubs would normally apply for a club licence and should only apply for multiple special licences if events were related.

In response to a question from a member, the Policy Advisor explained that the user pays model was needed in this case because although buyers were paying, so were ratepayers. The Chief Executive provided an example of commercial business leases where business recouped costs from customers only.

The Acting General Manager, City Transformation said a review completed some time ago advised that the Environmental Consents team should be operating under a business model. She noted this bylaw would align alcohol charges with other consent fees.

Cr Bridson expressed support for the consultation in its current form. She suggested it might be useful if Council had another look at the past review of Council services and charges. Mayor Wallace agreed this should happen.

Cr Milne considered the proposed blanket measures were punitive and that retailers would incur significant costs as a result. He believed the measures would price small retailers out of the market. He did not agree that alcohol fees should be compared with other consent charges. He did not consider the Alcohol FeesBylaw was warranted and did not support it.

Cr Barry recognised the possible impact on sports clubs was a matter for concern. He nevertheless considered that ratepayers should not be subsidising alcohol fees.  He proposed that any savings resulting from the bylaw should be returned to the ratepayers.

ReCOMMENDED:    (Cr Cousins/Cr Bridson)       Minute No. PRC 19204

“That the Committee recommends that Council:

(i)    notes a ‘pre-consultation’ process has been undertaken concerning the proposed Alcohol Fees Bylaw and a hearing of nine submissions was undertaken on 8 February 2019;

(ii)   notes that the Hearings Subcommittee has recommended that the Committee recommends to Council that the proposed bylaw should proceed to Council;

(iii)  agrees to consult on the Summary of Information, Statement of Proposal and Proposed Alcohol Fees Bylaw (a draft of which is set out respectively in Appendix 1, Appendix 2 and Appendix 3 attached to the report subject to legal confirmation and any changes requested by the Committee) in accordance with the requirements of the Local Government Act 2002 by means of a special consultative procedure; and

(iv)  agrees to establish a subcommittee to hear submissions on whether an Alcohol Fees Bylaw is needed and then make recommendations to Council.”

For the reason that as a consequence of the Sale and Supply of Alcohol (Fees) Regulations 2013, The Sale and Supply of Alcohol (Fee-setting Bylaws) Order 2013 and the Local Government  Act 2002 there is a requirement to undertake the special consultative procedure when proposing a new Bylaw.

ii)

Heritage Policy (19/448)

The Divisional Manager, Strategy and Planning elaborated on the report.

In response to questions from members, Mr D Batchelor, a representative of Cuttriss Consultants Ltd, advised he had engaged with residents throughout Lower Hutt on the Heritage Policy review.  He noted the views expressed were variable but that residents overall cared about heritage, the history and the community in their city. He said many residents agreed Jackson Street buildings needed protection but they were more hesitant in regard to residential buildings. He explained residents living in suburbs without a commercial centre placed high value on residential buildings. He concluded a nuanced approach might be needed for the city.

In response to questions from members, the Divisional Manager, Strategy and Planning said consulting with residents at the policy stage would help to bring residents alongside Council on the issue. She added that most heritage buildings were private property and without a policy they might have no protection. She explained her team had been working on ways to engage with and incentivise property owners. She said they had been investigating voluntary and compensatory approaches. She added incentives could range from advice to compensation if the value of property was affected significantly.  She advised a workshop would be held to further inform Councillors on the matter before the Heritage Policy was drafted. She confirmed no indicitive costs had been provided to residents with regard to possible rate rises but acknowledged this could be done.

Deputy Mayor Bassett expressed support for incentivising owners to protect their buildings. He expressed concern that some property owners might have caveats placed on their buildings.

Crs Lulich, Lewis and Barry expressed support for the Heritage Policy. They recognised education would be important for its success. Cr Barry suggested heritage could bring significant economic benefit to the city.

Mayor Wallace agreed that public education was crucial for the success of the Heritage Policy. He recognised that early communication with residents was essential to gain community understanding and support for the measures.

Recommended: (Cr Cousins/Cr Lulich)                        Minute No. PRC 19205

“That the Committee recommends that Council:

(i)    notes the results of the Citizen's Panel heritage survey and community engagement;

(ii)   agrees to the following definition of heritage values as a starting point for consultation on a draft Heritage Policy:

       Heritage value means possessing historical, archaeological, architectural, technological, aesthetic, scientific, spiritual, social, traditional or other special cultural significance, associated with human activity. (1992 Charter for the Conservation of Places of Cultural Heritage Value);

(iii)  agrees to the proposed approach to the development of the Heritage Policy which is that the draft heritage policy contain the following aspects:

(a)   Clearly defines heritage and/or heritage values;

(b)   Recognition and preservation of the importance of local stories and history, Council’s role in enabling this to happen;

(c)   Recognition of mana whenua, their history, heritage and sites of significance. Intrinsic in this is the identification, management and conservation of significant Māori sites. All work must be completed with advice and direction from mana whenua;

(d)   Recognition of important historical areas, buildings and sites of historical importance and Council’s role in protecting, maintaining and publicising these;

(e)   Recognition of archaeological sites and and Council’s role in protecting, maintaining and publicising these;

(f)    Heritage collections of significance and how these are collected, stored and managed;

(g)   Incentives focused on conserving built heritage and sites of historical importance;

(h)   Residential heritage buildings of historical importance and financial incentives related to this;

(i)    Council’s relationship with Heritage New Zealand and other heritage specialists; and

(j)    Public education about heritage in the city, the District Plan and the Resource Management Act; and

(iv)  notes that the incoming Council will need to be advised of any financial implications of the new Heritage Policy once it is agreed and will need to consider these in the 2020/2021 Annual Plan budget process.”

For the reasons that are outlined in the report.

5.

Activity Report: Emergency Management (19/433)

Report No. PRC2019/2/1 by the Divisional Manager, Regulatory Services and Emergency Management

The Divisional Manager, Regulatory Services and Emergency Management elaborated on the report. He advised that since the Wellington Regional Emergency Management Office (WREMO) was formed in 2012 it had provided advice to staff, training, earthquake planning and other measures such as the blue tsunami lines.  He noted that since the 2016 Kaikoura Earthquake, Councils had together increased their investment in staff and recovery measures. He added Council ran an Emergency Management Office, provided emergency response plans and assisted regionally with recovery  planning work.

In response to a question from a member, the Divisional Manager, Regulatory Services and Emergency Management advised the majority of costs emerging from Central Government’s review of Emergency Management would be borne by Central Government. He noted Lower Hutt was already well resourced regionally.

The Chief Executive said he anticipated additional costs with regard to staff time as well as pressure for more investment. He said there were now higher expectations for formal qualifications and training for key personnel. He expected costs would not be significant  and considered them reasonable given the possible scale of a natural disaster.

Resolved: (Mayor Wallace/Deputy Mayor Bassett)          Minute No. PRC 19206

“That the Committee:

(i)    notes the information contained in the report;

(ii)   notes that this review also meets the intent of section 17A of the Local Government Act 2002; and

(iii)  notes that reasonably practicable options for the governance, funding and delivery of this Activity are being considered by officers and will be reported to Council in due course.”

6.

General Manager's Report (19/413)

Report No. PRC2019/2/63 by the Acting General Manager City Transformation

The Divisional Manager, Regulatory Services and Emergency Management gave a presentation on Doggone, a new dog tracking technology (app) recently trialled by Council. He advised the  registration tag and free app  would be offered to dog owners when their dogs were due for registration. He explained the registration tag was linked to a mesh network which sent a GPS signal to the owner’s phone each time the dog walked past another phone with the app. He said owners could only track their own dog. He noted a trial in Stokes Valley had been successful with almost all participants approving of the idea.  He said the idea for the app had been driven by dog owners and he expected it to grow in popularity. He concluded the app would be promoted to dog owners before dog registrations were due this year.

In response to questions from members, the Divisional Manager, Regulatory Services and Emergency Management advised the collected data was owned by Doggone and Council had access to it. He said the app had been seen by the Privacy Commissioner and it was compliant with New Zealand privacy laws. He was confident the app would reduce costs for Council since staff were regularly engaged in searching for dogs. He anticipated the app would reduce costs for the public once rechargeable registration tags were available. He said currently the tag had an 18 month life.  He noted there were 9,562 dogs registered in Lower Hutt. He explained the peak of infringements in February was due to a targeted operation at that time on dogs that had not been microchipped.

Resolved: (Cr Cousins/Deputy Mayor Bassett)                 Minute No. PRC 19207

“That the Committee notes the contents of this report.”

7.

Whaitua Te Whanganui-a-Tara process update (19/434)

Report No. PRC2019/2/62 by the Senior Advisor Sustainability and Resilience

The Senior Advisor Sustainability and Resilience elaborated on the report.

Cr Lewis advised the Whaitua Committee (the Committee) members  had been visiting water catchment areas and learning about water issues.

The Senior Advisor Sustainability and Resilience  advised the next meeting of the Committee would be held in Hutt City Council Chambers and would be for members only. 

In response to questions from members, the Senior Advisor Sustainability and Resilience explained the closed meetings were designed for free and frank discussion which might otherwise be inhibited. He said the Committee intended developing a strong engagement plan. He added the newly elected Committee member was Ms Louise Askin.

The Chair requested that the Policy and Regulatory Committee be kept up to date with developments by Council’s representatives on the Committee. She requested they spoke on behalf of ratepayers at meetings and ensured aspirations were affordable.

Resolved: (Cr Cousins/Cr Lewis)                                       Minute No. PRC 19208

“That the Committee notes the update on the Whaitua te Whanganui-a-Tara process.”

For the reason: Hutt City Council has a representative (Cr Lewis) on the Whaitua Te Whanganui-a-Tara Committee that is leading this process.

Policy and Regulatory Committee Work Programme (19/462)

Report No. PRC2019/2/48 by the Committee Advisor

Resolved: (Deputy Mayor Bassett/Cr Barry)                     Minute No. PRC 19209

“That the programme be noted and received.”

Resolved:   (Cr Cousins/Cr Barry)                                  Minute No. PRC 19210

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

11.     Land Sale Tirohanga Road (19/476)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

Attachment 1

Summary of proposal - Alcohol Fees Bylaw 2019

Attachment 2

STATEMENT OF PROPOSAL TO MAKE THE HUTT CITY COUNCIL ALCOHOL FEES BYLAW 2019

Attachment 3

Proposed Hutt City Council Alcohol Fees Bylaw

Resolved: (Cr Barratt/Cr Lulich)                                        Minute No. CSC 19201

“That the apologies received from Crs Sutton and Milne be accepted and leave of absence be granted and the apology for lateness received from Mayor Wallace  be accepted.”

3.

Youth Issues (19/482)

Under Standing Order 21.16 the Chair allowed Ms Lawrence, a representative of Youth Council, to participate in discussion on agenda items.

Ms B Jenson and Mr L Joseph, representatives of Hutt City Youth Council (Youth Council), provided a verbal update.

Mr Joseph advised Youth Council worked in smaller working groups to focus on areas of interest such as mental health and sustainability. He raised the issue of plastic bag use at the Riverbank Market.  He noted that although Council was focusing on waste reduction, it was still allowing plastic bags to be provided at the Riverbank Market.

Ms Jenson advised Youth Council had been working with the Principal Research and Policy Advisor on the Council Te Reo Māori Policy. She said Youth Council was supportive of more active inclusion of Te Reo Māori in meetings, social media, and ensuring Council’s core values aligned with Māori tikanga. She voiced Youth Council support for pop-up gyms and other activities that might support Naenae following the closure of its pool.

In response to questions from members, Ms Jenson said Youth Council had reduced their own plastic bag use but had not recently been active in trying to reduce the use of plastic bags in the community. She intended discussing the matter with Youth Council members. She agreed Youth Council would support Council negotiations with the new Riverbank Market organisers to include a ban on plastic bags. She confirmed the Principal Research and Policy advisor had invited Youth Council to sit on the Te Reo Māori Policy working group. She said the majority of Youth Council members did not support a fireworks ban. She noted that most members considered fireworks were a fun activity linked to childhood memories. She added it could be difficult for members of lower socio-economic communities to travel to public fireworks displays.

Notice of Motion - Councillor Barratt (19/500)

The Chair advised her Notice of Motion had been raised as a result of appeals from approximately 30 residents. She said they had been concerned about public safety and the stress fireworks caused to people and animals. She noted fireworks use was once restricted to early November but now continued throughout the year. She added that Auckland City Council had already supported a similar Notice of Motion to Local Government New Zealand  (LGNZ).

In response to a question from a member, the Chief Executive advised there had been a remit from Auckland City Council to the 2019 Local Government New Zealand Annual General Meeting. He said it called for a resolution to support a ban on the sale and private use of fireworks. He noted Auckland City Council had voted in favour of the recommendation after 90% of public submissions had supported it.

Cr McDonald expressed support for the Notice of Motion. She noted many people could not afford fireworks and noted public displays were available for everyone.

Mayor Wallace agreed there was a mood for change with regard to fireworks. He recognised that fun needed to be balanced alongside safety concerns. He noted Council had for any years held successful fireworks displays in Petone and suggested these could be extended in some way to replace private fireworks use.

Cr Edwards recognised fireworks caused problems, particularly  when they were being used throughout the year. He also recognised the family fun and happy memories they supplied. He suggested legislation and enforcement could be used to better control the use of fireworks.

Ms Lawrence highlighted that in the event of private fireworks being banned, Council would need to decide which festivals or calendar events would be supported by public fireworks displays. She noted there were a diverse range of festivals in Lower Hutt ranging from Diwali to New Year Festivals.

Cr Briggs agreed fireworks could cause frustration but he had not heard any complaints and could not support the Notice of Motion.  He noted there was only a short period where fireworks could be purchased and said they tended to be let off on special family occasions. He did not believe support for the recommendation in Auckland would necessarily be reflected in Lower Hutt. He considered the following information was needed before a decision could be made:

·           The location of hot -spots for fireworks noise complaints;

·           The hospitalisation rate from fireworks and whether adults or children were affected;

·           The number of fireworks complaints reported to Council’s Animal Control division and whether incidents occurred over the whole year; and

·           Whether fireworks caused issues for Fire and Emergency.

Cr Bridson agreed it was difficult to balance family fun against the problems caused by fireworks. She noted fireworks were often used late at night. She said if private sales continued then the time for their use should be limited. She suggested there should be more engagement with the community and discussion on the matter before the Notice of Motion was considered by Council.

Cr Lulich advised he had not been aware of any issues with fireworks in Petone. He agreed with Cr Briggs that more information was needed before a decision could be made.

ReCOMMENDED: (Cr Barratt/Cr McDonald)                          Minute No. CSC 19202

“That the Committee recommends that Council requests the New Zealand Government to introduce legislation to ban the sale of fireworks to the general public and end their private use as attached as Appendix 1 to the memorandum.”

a)

Te Whiti Park Proposed Extension (19/515)

Report No. CSC2019/2/84 by the Team Leader Parks

Speaking under public comment, Mr W Luke, a representative of the Runanga, and Mr S Olsen, a representative of the Te Aroha Sports Association (the Association),  advised both groups had been working with Council for several years to complete extensions to their sports pavilion and create a community hub.  They reinforced their willingness to contribute one third of the projected costs, and advised another third of the cost would be provided by Trust funding. They requested that Council provided the remaining third of the cost. They explained the project would provide more stability for local whānau, particularly with regard to sport, education and training. They noted fewer young people were now playing sport and the hub would encourage more sporting activities.  Mr Luke said the Association had built a relationship with WELTEC and had obtained NZQA accreditation so that participants in programmes could achieve accredited qualifications. He noted support from Council was critical to get the facility completed. He added if it was successful, the model could be rolled out to other locations.

In response to questions from members, Mr Olsen said without financial support from Council, the Association would be forced to reduce the existing plans to fit their budget. He reminded members the proposed hub was for the wider community, not just Waiwhetu residents. He said sport would be run by the community and support local sporting interests.

In response to questions from members, Mr Luke said the Association had partnered with polytechnics across the region as well as Victoria University and Downer Group who employed tradespeople. He added that the Association had been training young people for many years. He said this year they had secured a partnership with WELTEC and had been training approximately 120 young people. He advised the new changing rooms and toilet facility in Te Whiti Park was working well and the Association had maintained a positive relationship with the neighbours. He advised there would be a charge to use the multi-functional complex upstairs. He reminded members most investment in the park had come from the community rather than from Council.

The Team Leader, Parks elaborated on the report.

In response to questions from members, the Team Leader, Parks confirmed funds from the sale of two properties on Te Whiti Park had been reinvested in the park. He said during the construction of the new changing rooms and toilet facility at Te Whiti Park, Council had engaged regularly with neighbouring residents on issues. He noted he had not heard any issues raised by local residents post-construction. He advised Council would re-engage with neighbouring residents if the proposed extension went ahead. He confirmed that costs were likely to escalate if the extension was delayed.

ReSOLVED: (Cr Barratt/Cr Bridson)                                 Minute No. CSC 19203

“That the Committee:

(i)      notes that officers have been in discussions for some years with the Te Aroha Sports Association with regard to a concept development plan for Te Whiti Park;

(ii)     notes that a part of the Plan is the construction of a new changing room facility, which has been completed;

(iii)    notes that a multi-purpose utility room was a part of the agreed changing room facility design but this was not constructed; and

(iv)    notes that the Association is seeking a one third funding commitment from Council to complete construction of the multi-purpose room as originally proposed.”

For the reasons outlined in the report.

Recommended:  (Cr Barratt/Cr Bridson)                      Minute No. CSC 19204

“That the Committee recommends that the Community Plan Committee:

(i)       considers a budget provision of $300,000 for a contribution towards completion of the sports pavilion at Te Whiti Park; and

(ii)   notes that any actual financial commitment would be subject to Te Aroha Sports Association raising the balance of funding for the completion of the project.”

b)

Proposal to Issue a Lease at Bell Park - Ignite Sports Trust (19/483)

Report No. CSC2019/2/75 by the Team Leader Parks

Speaking under public comment, Ms P Hanna, Chair of the Petone Community Board (the Board), spoke in support of the proposed Bell Park lease to Ignite Sport. She said the Board recognised how imporant the lease would be to the work of Ignite Sport. She acknowledged Ignite Sport’s work developing programmes for Hutt Valley High School students and expressed appreciation for their work engaging young people. She noted that owning the premises would provide Ignite Sport with certainty for the future. She recommended Council supported the hard surface area and other upgrading of Bell Park.

In response to a question from a member,  Ms Hanna explained the land at Bell Park was boggy and unsuitable for housing. She noted that even a small housing development would require the removal of some existing housing to create access and could create unintended consequences. 

Speaking under public comment, Mr K Goldsbury, a representative of Ignite Sport, advised a lease at Bell Park would allow Ignite Sport to deliver its services more effectively and mostly on-site. He said the Bell Park site would be affordable and had been the only suitable option available.  He explained Ignite Sport expected to fundraise and apply for grants to renovate the building. He noted the building and its facilities would be available for use by the public and considered it would be a valuable community asset.

In response to a question from Ms Lawrence, Mr Goldsbury advised the programme was helping young people to fulfil their goals.  He said the programme was particularly focussing on early intervention to help pre-teens and early teens make good choices.  

In response to a question from a member, Mr Goldsbury advised Ignite Sport might save 50% of the approximately $40,000 they currently spent on travel if they had outdoor facilities at Bell Park. He said they would continue to use the Walter Nash Stadium for their indoor sporting needs. He explained the hard courts at Gracefield School could not be used for their curriculum since programmes were held during school hours.

The Team Leader Parks elaborated on the report.

In response to questions from members, the Team Leader, Parks confirmed Ignite Sport was currrently focussed on investing in the building to make it safe. He added the hard courts were a crucial part of programme delivery but the building was their current priority.

Crs Lulich and Briggs expressed support for the recommendations and for funding the hard courts. Cr Lulich noted the facility was ideal for Ignite Sport and considered it would also provide an asset for the community. Cr Briggs acknowledged the changes Ignite Sport was making to the lives of young people and recognised the hard courts were crucial to their programme delivery.

Cr Lulich suggested an amendment to the motion.  The meeting by agreement of the majority of members present amended the motion with the agreement of the mover and seconder.

ReSOLVED: (Cr Barratt/Cr Briggs)                                      Minute No. CSC 19205

“That the Committee:

(i)      notes that Ignite Sports Trust is interested in the purchase of the Lower Hutt Football Club building located on Bell Park and is negotiating with the owners, the Lower Hutt Association Football Club;

(ii)     notes that without commitment from Council to issue a lease of reserve land, Ignite Sports Trust is unable to continue to proceed to the purchase of the building;

(iii)    notes that the request is consistent with Council policy; and

(iv)    agrees to issue a lease for the area attached as Appendix 1 to the report to Ignite Sports Trust for a term of 30 years.”

For the reasons outlined in the report.

ReCOMMENDED:  (Cr Barratt/Cr Briggs)                          Minute No. CSC 19206

“That the Committee recommends to the Community Plan Committee that it considers a budget provision of $250,000 towards the cost of a hard court surface area at Bell Park as attached as Appendix 2 to the report.”

7.

Accessibility and Inclusiveness Plan Subcommittee update (19/491)

Memorandum dated 17 April 2019 by the Divisional Manager, Strategy and Planning

Speaking under public comment, Ms P Hanna, Chair of the Petone Community Board, raised questions about a proposed Changing Places Toilet for the Petone Foreshore area. The Chair advised that the Accessibility and Inclusiveness Plan Subcommittee had since expressed a preference for the proposed Changing Places toilet to be positioned at a central Lower Hutt location.

Resolved: (Cr Barratt/Mayor Wallace)                              Minute No. CSC 19207

“That the Committee note the contents of the memorandum.”

8.

Activity Review – Community Hubs and Relationships including City Safety and Community Funding (19/449)

Report No. CSC2019/2/2 by the Divisional Manager, Community Projects and Relationships

The Divisional Manager, Community Projects and Relationships elaborated on the report. She advised the Community Hubs Team  and the Community Relationship Team had integrated their services two years earlier and the managers now worked in co-leadership.  She explained that as the team and the Hubs were newly developed, some data in the report was not available.

Crs Briggs and Lulich and Mayor Wallace acknowledged the work officers were undertaking in the wake of the Naenae Pool closure. They recognised the pressure and volume of the workload on officers and thanked them for their commitment to finding a solution. 

Resolved: (Cr Barratt/Cr Edwards)                                   Minute No. CSC 19208

“That the Committee:

(i)    notes the information contained in this report;

(ii)   notes that this review meets the intent of section 17A of the Local Government Act 2002; and

(iii)  agrees that a full section 17A review should not be undertaken at present for the reasons outlined in the report.”

9.

General Manager's Report (19/411)

Report No. CSC2019/2/74 by the General Manager, City and Community Services

The Divisional Manager, Community Projects and Relationships elaborated on the report. She acknowledged the support received from Crs Cousins and Briggs and from a resident, Mr Max Shierlaw, who supported Council’s City and Community Services team at public meetings on the future of the Naenae Pool.

Mayor Wallace  expressed disappointment with progress on social housing in Lower Hutt.  He noted Central Government had promised 400 homes for Lower Hutt but that less than 10 houses had been built to date.  He advised he would be discussing the matter with the Minister responsible.

RECOMMENDATION TO THE COMMUNITY PLAN COMMITTEE

The Committee supports the recommendation agreed by the City Development Committee at its meeting held on 30 April 2019 as set out below.

Recommended: (Cr Barratt/Cr Lulich)                             Minute No. CSC 19209

“That the Committee:

(i)    notes the updates contained in the report; and

(ii)   notes officers’ concerns in terms of future funding of Significant and Capital Projects and recommends that the Community Plan Committee considers that given the recent closure of the Naenae Pool and Gym complex and the likelihood for significant new capital funding being required, that any actual and final commitment to other projects be subject to a solution, including the funding of Naenae Pool and Gym. This will allow Council to discuss financial parameters around the provision of a new facility, or remediation of the current structure for the community of Naenae.”

Attachment 1

Notice of Motion and Supporting Information

Recommendation

That Council:

(i)      notes the process under the Resource Management Act 1991 (RMA) for Proposed Plan Change 52 Alignment of the District Plan with the NZ Heritage List;

(ii)     accepts the proposed amendments to the publicly notified text of Proposed Plan Change 52 as recommended by the Hearing Panel and outlined in Appendix 1 to this report;

(iii)    adopts the further evaluation of Proposed Plan Change 52 contained within Appendix 1 to this report and its conclusion that the plan change is appropriate to achieving the purpose of the RMA;

(iv)    adopts Proposed Plan Change 52 as recommended in Appendix 1 to this report (pursuant to clause 10 of the First Schedule of the RMA); and

(v)     rejects and accepts in full or in part the decisions requested by submissions for the reasons outlined in Appendix 1 to this report.

No.

Title

Page

1

PC52 - Recommendation Report final

75

Attachment 1

PC52 - Recommendation Report final

Recommendations

It is recommended that Council approves the Delegations Register attached as Appendix 1 to the report.

No.

Title

Page

1⇩

Delegations Register Review

118

Attachment 1

Delegations Register Review

Recommendations

It is recommended that Council:

(i)      grants powers of attorney to the Chief Executive and General Managers to execute deeds on behalf of Council;

(ii)     approves the form of power of attorney attached as Appendix 1 to the report; and

(iii)    authorises the Mayor and Deputy Mayor to execute the deed to give effect to the power of attorney for any person currently holding the role of Chief Executive or General Manager.

No.

Title

Page

1⇩

Power of Attorney to sign Deeds

160

Resolved: (Mayor Wallace/Cr Barratt)                                       Minute No. C 19101

“That the apology received from Cr Milne be accepted and leave of absence be granted.”

3.

Mayoral Statement (19/296)

Mayor Wallace read out the Mayoral Statement.

Cr Bridson advised of two further bereavements: Long time Naenae Community Constable Mr Hoppy Hodges and his wife.

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)                Minute No. C 19102

“That the Mayoral Statement be noted and received.”

25 February 2019

Resolved:  (Cr Cousins/Cr Briggs)                                  Minute No. C 19103

“That the minutes of the meeting held on 25 February 2019, with the exception of items 4i)-4x), be adopted.”

Item 4i)

Muritai Road - Proposed Mobility Parking Restrictions (18/1699)

Resolved:  (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19104

“That Council:

(i)    approves the installation of a Mobility Parking Restriction outside Muritai School, Eastbourne as attached as Appendix 1 to Report TRS2019/1/2; and

(ii)   approves the installation of No Stopping at all Times Restrictions outside Muritai School as attached as Appendix 1 to Report TRS2019/1/2.”

Item 4ii)

Orr Crescent - Proposed No Stopping At All Times Restrictions (19/47)

Resolved:  (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19105

“That Council approves the installation of No Stopping At All Times Restrictions at the intersection of Orr Crescent and Epuni Street Lower Hutt, as attached as Appendix 1 to Report TRS2019/1/4.”

Item 4iii)

Naenae Road - Proposed No Stopping At All Times Restrictions (19/57)

Resolved:  (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19106

“That Council:

(i)      approves the installation of the proposed No Stopping At All Times restrictions on Naenae Road, Naenae as attached as Appendix 1 to Report TRS2019/1/13; and

(ii)     approves the installation of No Stopping At All Times restrictions on the western side of the corner of Gibson Crescent and Naenae Road, Naenae subject to officers consulting with any affected residents.”

Item 4iv)

Gracefield Road - Proposed No Stopping At All Times Restrictions (19/67)

Resolved:  (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19107

“That Council:

(i)    approves the installation of No Stopping At All Times Restrictions at the intersection of Gracefield Road and Seaview Road, as attached as Appendix 1 to Report TRS2019/1/14; and

(ii)   approves the relocation of the existing No Parking sign, as attached as Appendix 1 to Report TRS2019/1/14.”

Item 4v)

Connolly Street - Proposed P60 Parking Restrictions (19/68)

Resolved:  (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19108

“That Council approves the installation of P60 parking restrictions over eight currently unrestricted parking spaces on Connolly Street, Lower Hutt as attached as Appendix 1 to Report TRS2019/1/15.”

Item 4vi)

Rutherford Street - Proposed P30 Parking Restrictions (19/73)

Resolved:  (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19109

“That Council leaves the area as it is without any restrictions and accept the current level of service for parking availability on Rutherford Street, Lower Hutt as attached as Appendix 1 to Report TRS2019/1/16.”    

Item 4vii)

Amberley Grove - Proposed P120 Parking Restrictions (19/76)

Resolved:  (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19110

“That Council:

(i)    approves the installation of P120 (Monday to Friday 8am to 12pm only) parking restrictions over three parking spaces on Amberley Grove, Lower Hutt closest to the corner of Kings Crescent, as attached as Appendix 1 to Report TRS2019/1/17; and

(ii)   ask officers to review parking in the area in 12 months’ time.”

Item 4viii)

Bristol Square - Proposed P10 Parking Restrictions (19/89)

Resolved:  (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19111

“That Council approves the installation of P10 Pick up Drop off 8.30-9.00am and 2.30-3.15pm Monday-Friday School Days only parking restrictions over three currently unrestricted parking spaces on Bristol Square, Lower Hutt as attached as Appendix 1 to Report TRS2019/1/18.”

Item 4ix)

Eastern Hutt Road Proposed Parking Restriction on Omnibus Parking (19/182)

Resolved:  (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19112

“That Council:

(i)    approves the prohibition of Omnibus parking at all times on Eastern Hutt Road, between Peterkin Street and High Street and Eldon Grove, Taita as attached as Appendix 1 to Report TRS2019/1/20;

(ii)   asks officers to review if the bus company moves out of the area on Eastern Hutt Road; and

(iii)  asks officers to inform the Traffic Subcommittee if any consequential issues arise in surrounding areas to Eastern Hutt Road, following the installation of the prohibition of Omnibus parking at all Times.”

Item 4x)

Myrtle Street - Proposed Mobility Parking Restrictions (19/203)

Resolved:  (Cr Cousins/Deputy Mayor Bassett) Minute No. C 19113

“That Council:

(i)    approves the installation of a P60 Mobility Parking Restriction outside Ss Peter & Paul School, Myrtle Street Lower Hutt as attached as Appendix 1 to Report TRS2019/1/19; and

(ii)   approves the installation of No Stopping at all Times Restrictions outside Ss Peter & Paul School, Myrtle Street Lower Hutt as attached as Appendix 1 to Report TRS2019/1/19.”

4 March 2019

Resolved:  (Cr Cousins/Deputy Mayor Bassett)             Minute No. C 19114

“That the minutes of the meeting held on 4 March 2019, with the exception of item 4i), be adopted.”

Item 4i)

Revised Training Budget for Community Boards (19/208)

Resolved:  (Cr Cousins/Cr Edwards)             Minute No. C 19115

“That Council:

(i)    notes and receives the revised Training Policy for Community Boards attached as Appendix 1 to Report PRC2019/1/46; and

(ii)   adopts the revised Training Policy for Community Boards attached as Appendix 1 to Report PRC2019/1/46.”

5 March 2019

Deputy Mayor Bassett acknowledged the presentation from members of the Southend Business Group at the meeting. He commended them for their commitment and said Council was pleased to support them.

Resolved:  (Deputy Mayor Bassett/Cr Sutton)                Minute No. C 19116

“That the minutes of the meeting held on 5 March 2019, with the exception of item 5), be adopted.”

Item 5)

Central City Transformation Plan (19/169)

Speaking under public comment, Dr D Thornburn, Clinical Director at Te Awakairangi Health Network and speaking on behalf of Healthy Families expressed support for mixed land use in Lower Hutt and a city that faced the river. He suggested offering more parks, playgrounds and areas for people to connect, along with more public transport options. He believed this would benefit the health and well-being of residents. He stressed urban design should tell the story of Pacifica and Māori people who live in the city. He noted the serious health and housing challenges for Lower Hutt that disproportionately affected Māori, Pacifica and low-socio-economic families. He was cognisant these groups tended to cluster geographically and suggested geographic planning interventions to benefit those who needed it most. He concluded Council needed to hear from these voices and encouraged Council to reach out to those communities.

In response to questions from members, Dr Thornburn asked Council to ensure city transformation ideas adequately reflected the diversity and voices in Lower Hutt communities. He emphasised the importance of evaluating the impact of changes on Māori, Pacifica and lower socio-economic communities. He suggested Council connected with key individuals and organisations within communities to ensure genuine participation throughout the process.

Speaking under public comment, Mr J Anderson, owner/operator of Stokes Valley New World, noted the Hutt River Trail and Avalon Park were assets for the city but believed access was difficult due to busy roads.  He suggested rather than continuing to create spaces for cars, bold transformation was needed to create spaces where people could gather. He believed this would provide significant benefit to the residents’ health. He added that the lower end of High Street was an ideal area to create a space for people. 

In response to a question from a member, Mr Anderson said the community was fortunate to have Council’s Urban Design Manager creating exciting new spaces for the city. 

Speaking under public comment, Ms B Allan, Chief Executive of Te Awakairangi Health Network, supported Mr Anderson’s suggestion to create spaces for people to gather. She reflected that people needed the resilience of support networks to face the challenges of the future.

The General Manager, City and Community Services, recognised local government could make a big difference and believed Council was leading the way in many respects.  He advised the key message going forward was taking an equity lens across all activity and providing access for those communities challenged with poverty and deprivation.

Speaking under public comment, Dr E Millar, of Regional Public Health, emphasised the value of health as an important resource in the community. She considered there were opportunities available to Councillors to improve health conditions driven by the environment. She proposed Council focussed on encouraging people out of cars and fostering more social connections. She emphasised the benefits of easy connections with the natural environment, such as the river.  Dr Millar said Regional Public Health was keen to share data and information with Council. She suggested Council consider how plans for the central city would link to other areas. She added that before changes were made, Māori and Pacifica voices should be heard.

Speaking under public comment, Mr P Matcham said he endorsed the City Transformation Plan and acknowledged boldness was needed.  He agreed there was a need to design the city around people rather than cars. He noted all independent data contradicted the idea that customers needed to be able to park outside businesses. He suggested Council experiment with pilot projects and promote a healthy streets approach that was friendly to all ages.

Speaking under public comment, Ms A Kensington, a representative of Corrections Department NZ, commended Council on its range of recommendations to address community needs. She advised that if people had nowhere to live they would struggle to get to work and maintain a productive social life. She said many young people struggled to find accommodation. She expressed appreciation that Council was taking a lead in improving young people’s ability to live in the city and feel they belonged.

In response to questions from a member, the Urban Design Manager advised projects would be rolled out in phases. He said RiverLink was the catalyst to roll out projects to turn the city in the direction of the river. He added there was no implementation roll out plan for the strategy itself at this stage. He identified two catalysts that resulted in the current boundaries:

1.        Questions regarding the impact of proposed District Plan Change 43 on existing character areas. He said there were some areas lacking growth and it seemed appropriate to target areas lacking growth and to market the city on its strengths.

2.           The Central City Spatial Plan and the timing of and rolling out of RiverLink. He said the promenade had ramifications for the transport network, bridges and different land use around the city.

Cr Barratt left the meeting at 7.12pm

Cr Bridson suggested that areas not covered by the project be referred back to the District Plan Subcommittee for further consideration.

Cr Barratt returned to the meeting at 7.15pm

In response to questions from members, the Urban Design Manager confirmed the Taranaki Whanui ki te Upoko o te Ika had been involved throughout the process. He advised the Wellington Tenths Trust had been unable to participate due to lack of resources. He reported officers had engaged as far as they could through the Citizens Panel and had used Public Voice to hear voices from around the central city. He described the challenge to connect with Māori and Pacifica voices but agreed a mechanism was needed where those voices could be most reliably heard. He pledged to continue to work on this in the next phase of implementation, working with Dr Thornburn and others in the community including Regional Public Health.

The Deputy Mayor thanked the Urban Design Manager and his team for their work and Mayor Wallace for his leadership.

Resolved:  (Deputy Mayor Bassett/Cr Sutton)   Minute No. C 19117

“That Council:

(i)    approves the Central City Transformation Plan as Council’s long term strategy for the Central City for the reason that it updates and supersedes CBD Making Places 2030 approved by Council in 2009, attached as Appendix 1 to Report CDC2019/1/21;

(ii)   notes the Central City Transformation Plan affects neighbouring areas and that more work will be needed to better understand opportunities for the Western Hill suburbs;

(iii)  notes that the Central City Transformation Plan is not a design and that any implementation will involve due diligence to test ideas, where appropriate with stakeholders and the community; and

(iv)  identifies those areas and refers it back to the District Plan Subcommittee for further consideration.”

6 March 2019

Resolved:  (Cr Sutton/Cr Barratt)                                         Minute No. C 19118

“That the minutes of the meeting held on 6 March 2019, with the exception of items 4i)-4iv), be adopted.”

Item 4i)

Wellington Water Limited's Shareholders Agreement and Constitution (19/205)

The Chief Executive provided an update on the Wellington region’s decisions on the matter as requested by the Finance and Performance Committee. He said Upper Hutt and Wellington City Councils would consider the matter on 1 May.  He noted that, at this stage, Porirua City Council had not set a date.  Greater Wellington Regional Council (GWRC) had received legal advice that the amendments to the documents were in order.  He advised Council did not seek legal advice since the Wellington Water Committee (the Committee) had already sought it when preparing the documents. He added GWRC would consider the matter at its meeting on 10 April 2019.

The Chief Executive advised the changes were designed to make it more efficient for other Councils to join as a shareholder and enable mana whenua representatives to participate and have voting rights. He expanded on the benefits to Lower Hutt of having mana whenua represented. He advised that it would provide the Committee with a more rounded approach to understanding water issues in Lower Hutt. He referred to the National Policy Statement for Fresh Water Management that provided direction on how Council should carry out its responsibilities under the Resource Management Act. He noted a key requirement was that the requirement process be adopted to identify the values tangata whenua held for fresh water. He noted Council’s representation on the Whaitua Committee would also help with these matters.

Deputy Mayor Bassett congratulated Council for considering this matter. He noted Council was already working with iwi in an informal way that had enriched the atmosphere and environment for future management of water in the region. He said it was encouraging that South Wairarapa District Council would be applying to become a shareholder.  He expressed optimism for the future management of the three waters.

Resolved:   (Cr Sutton/Cr Briggs)                        Minute No. C 19119

“That Council:

(i)    receives the report;

(ii)   agrees to the proposed changes to the Shareholders’ Agreement attached as Appendix 1 to Report FPC2019/1/34;

(iii)  agrees to the proposed changes to the Constitution attached as Appendix 2 to Report FPC2019/1/34;

(iv)  agrees to the proposed changes to the Wellington Water Committee Terms of Reference attached as Appendix 3 to Report FPC2019/1/34; and

(v)   delegates to the Chief Executive, Hutt City Council, the power to finalise the Shareholders’ Agreement and Constitution and make minor amendments to make them consistent with what is approved by other shareholders.”

Item 4ii)

Hutt City Community Facilities Trust Draft Statement of Intent 2019/20 to 2021/22 (19/166)

Cr Cousins declared a conflict of interest in the item and took no part in discussion or voting on the matter.

Resolved:  (Cr Sutton/Cr Edwards)                    Minute No. C 19120

“That Council:

(i)    notes that the Board of The Hutt City Community Facilities Trust (CFT) has submitted a draft Statement of Intent (SOI) 2019/20 - 2021/22, attached as Appendix 1 to Report FPC2019/1/21, in accordance with the Local Government Act 2002;

(ii)   notes that officers have reviewed the draft SOI for compliance with the Local Government Act 2002 and provided their analysis;

(iii)  receives the draft SOI;

(iv)  reviews the draft SOI and considers if any modifications should be made; and

(v)   provides comment for the Board of CFT to consider in finalising its SOI.”

Item 4iii)

Seaview Marina Limited Draft Statement of Intent 2019/20 to 2021/22 (19/167)

Resolved:  (Cr Sutton/Cr Lulich)                        Minute No. C 19121

“That Council:

(i)    notes that the Board of Seaview Marina Limited (SML) has submitted a draft Statement of Intent (SOI) 2019-2022, attached as Appendix 1 to Report FPC2019/1/48, in accordance with the Local Government Act 2002;

(ii)   notes that officers have reviewed the draft SOI for compliance with the Local Government Act 2002 and provided their analysis;

(iii)  receives the draft SOI;

(iv)  reviews the draft SOI and considers if any modifications should be made; and

(v)   provides comment for the Board of SML to consider in finalising its SOI.”

Item 4iv)

Urban Plus Group Draft Statement of Intent 2019/20 to 2021/22 (19/168)

Deputy Mayor Bassett declared a conflict of interest in the item and left the meeting for the duration of the item.

Cr Bridson reflected that several submitters at the recent Policy and Regulatory Committee meeting had suggested changes to the structure and role of Urban Plus Ltd. They believed Urban Plus Ltd could better meet the needs of the community with regard to homelessness.

MOVED:  (Cr Bridson/Cr Briggs)

“That Council instructs officers to produce a report on the optimum structure of Urban Plus Ltd in particular the advantages and disadvantages of bringing it back in-house, made a stone-alone entity or remain as a Council Controlled Organisation.”

Crs Briggs, Lewis, Barry, Edwards and Lulich spoke in support of the Cr Bridson’s motion.  They considered that information gathering would assist Council to be more informed when the new Council was making decisions at the end of 2019.

Mayor Wallace considered all information needed to be independently assessed before evaluating the structure of Urban Plus Ltd. He suggested that once the information was available, Council would be in a better position to make an informed decision.

Cr Cousins agreed with Mayor Wallace’s comments. She considered it was too early for a review. She believed the structure of Urban Plus Ltd was a strategic issue and that initial work was needed before taking the next step.

In response to a question from a member, the Principal Research and Policy Advisor said the Needs Analysis that had been commissioned by Council would analyse the housing needs of the city as a whole but would not focus on Urban Plus Ltd. He advised the Needs Analysis would be examining the current needs of the community and would be available in approximately three months.

The Chief Executive said Council would need a clear definition of what it wanted Urban Plus Ltd to deliver before consultants were engaged. He accepted that officers could instead investigate options for alternative structures.

Mayor Wallace suggested amending the motion to read: “That the Strategic Leadership Team report back on the advantages and disadvantages of bringing it back in-house, made a stone-alone entity or remain as a Council Controlled Organisation.”

The meeting, by agreement of the majority of members present agreed to amend the motion with the agreement of the mover and seconder.

The motion was taken in parts.  Parts (i)-(vi) were declared CARRIED on the voices and part (vii) was declared CARRIED by Division

Resolved:  (Cr Sutton/Cr Barratt)                     Minute No. C 19122

“That Council:

(i)     notes that the Board of Urban Plus Group has submitted a draft Statement of Intent (SOI) 2019-2022, attached as Appendix 1 to Report FPC2019/1/49, in accordance with the Local Government Act 2002;

(ii)    notes that officers have reviewed the draft SOI for compliance with the Local Government Act 2002 and provided their analysis;

(iii)   receives the draft SOI;

(iv)   reviews the draft SOI and considers if any modifications should be made;

(v)    provides comment for the Board of Urban Plus Group to consider in finalising its SOI;

(vi)   notes that as Council completes its Homelessness and Housing Strategies, the SOI may need to be reviewed and changed at a later date; and

(vii)  requests the Strategic Leadership Team to report back on the advantages and disadvantages of bringing Urban Plus Ltd back in-house or made a stand-alone entity or remain as a Council Controlled Organisation.”

For

Mayor Wallace

Cr Barratt

Cr Barry

Cr Bridson

Cr Briggs

Cr Cousins

Cr Edwards

Cr Lewis

Cr Lulich

Cr McDonald

Against

Cr Sutton

Total: 10

Total: 1

e)

Recommendations from the Policy and Regulatory Committee dated 25 March 2019

Homelessness - Council Contribution to Improving the Response to Homelessness in Lower Hutt

Speaking under public comment, Mr P Matcham, a representative from Grey Power New Zealand (Grey Power), commended the Policy and Regulatory Committee for its recommendations.  He advised Grey Power endorsed the recommendations noting its interest was in advocating for long term solutions to the housing problem. He considered the main reason for homelessness was the cost of housing and recognised that expanding Council’s housing portfolio could help with this. He noted the matter was especially urgent for older women who were disproportionately affected by homelessness.

Mayor Wallace thanked the Principal Research and Policy Advisor, the Policy Advisor, community organisations and individuals for their work on the strategic approach to homelessness.

Resolved:  (Mayor Wallace/Cr Lulich)                                       Minute No. C 19123

“That Council:

(i)       agrees the proposed strategic approach to homelessness in the city. This includes changing the wording of priority five from ‘Improving data on homelessness in Lower Hutt’ to ‘Improving the understanding of homelessness in Lower Hutt;

(ii)     agrees the three-year funding proposal in option one to contribute to implementing the Lower Hutt Homelessness Strategy, of Year One: $560,000; Year two: $520,000; and Year three: $520,000;

(iii)  agrees to review the action plan after the initial three-year period with further funding considered as part of the Long Term Plan;

(iii)   agrees to work with partners to implement the initial action plan for the strategy;

(v)   agrees that Council participates in the Governance of Housing First in the Hutt Valley and Wellington along with partners including Iwi, non-governmental organisations, local government and central government;

(iv)   forwards the matter to the Community Plan Committee on 5 June 2019 for its consideration; and

(vii) agrees to request with some urgency the establishment of a Housing First initiative in the Hutt Valley.”

a)

Triennial Local Authority Elections 2019 (19/259)

Report No. HCC2019/1/31 by the Electoral Officer

The Electoral Officer elaborated on the report. He advised the online voting trial would not be going ahead due to cost. He understood legislation was being considered to involve more Councils and offset the expense of the trial. He added he was working with Wellington City Council to provide a special booth where Lower Hutt residents could vote.

In response to questions from members, the Electoral Officer advised one option for Lower Hutt voters in Wellington was a regional drop off point at Wellington Railway Station. He added Wellington City Council had a voting booth planned near the Wellington Railway Station. He said his understanding was that Central Government had declined to provide funds for the online voting trial. He agreed that postal voting had its challenges now that there were fewer postal boxes around the city. He noted there had been issues with the online system overseas such as in New South Wales where the system had failed.  He added it was important these failures were understood before implementation so that they were not replicated locally.

Cr Briggs spoke in support of the random order method to avoid bias. He expressed disappointment the online system would not be in place this year. He sought an assurance there would be a trial of online voting later in the year, as he believed more people would engage if voting was online. 

Resolved:  (Mayor Wallace/Cr Sutton)                           Minute No. C 19124

“That Council:

(i)    notes that in accordance with regulation 31 of the Local Electoral Regulations 2001, Council has the ability to determine the method used to order the names on the voting paper for the 2019 triennial local elections, using alphabetical, random or pseudo-random order;

(ii)   agrees to use the random order method of arranging candidates’ names on the voting paper for the 2019 triennial local elections for Lower Hutt City and its community boards; and

(iii)  agrees that the election for the Hutt Mana Charitable Trust be conducted in conjunction with the 2019 triennial local elections for Lower Hutt City.”

b)

2019 Local Government New Zealand Conference (19/280)

Memorandum dated 8 March 2019 by the Divisional Manager, Democratic Services

Mayor Wallace advised that Cr Barratt and Deputy Chair Bassett had indicated an interest in attending the conference. Mayor Wallace reported the costs would be funded from Council’s training budget. He added that if other members wished to attend then they could use their personal training budget.

Resolved:  (Mayor Wallace/Cr Lewis)                               Minute No. C 19125

“That Council:

(i)    notes the 2019 Local Government Conference programme attached as Appendix 1 to the memorandum; and

(ii)   nominates the Mayor, Deputy Mayor and Cr Barratt to represent Hutt City Council at the 2019 Local Government New Zealand Conference to be held in Wellington from 7-9 July 2019.”

c)

Membership of the Homelessness Working Group (19/293)

Memorandum dated 13 March 2019 by Mayor Wallace

Mayor Wallace elaborated on the memorandum.

Resolved:  (Mayor Wallace/Cr Edwards)                          Minute No. C 19126

“That Council:

(i)      receives and notes the information contained in the memorandum; and

(ii)     reappoints Cr Briggs as a member of the Homelessness Working Group.”

7.

COUNCIL MINUTES (19/289)

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)                   Minute No. C 19127

“That the minutes of the meetings held on 11 December 2018, 14 January 2019, 17 January 2019, 12 February 2019 and 27 February 2019, be confirmed as a true and correct record.”

29 November 2018

Resolved:  (Cr Bridson/Cr Cousins)                                   Minute No. C 19128

“That the minutes of the meeting held on 29 November 2018 be adopted.”

12 February 2019

Resolved:  (Mayor Wallace/Cr Lewis)                               Minute No. C 19129

“That the minutes of the meeting held on 12 February 2019 be adopted.”

Cr Lewis suggested the Lower Hutt District Plan (the Plan) needed stricter guidelines.  She noted she had been told by developers that there were many aspects of design not covered in the Plan. She said she looked forward to stronger design guidelines in the future, particularly with the prospect of intensification in Lower Hutt.

Cr Cousins considered the design guides contained in the Plan were appropriate and were taken into account in the Panel’s decision. She advised a designer had recommended care needed to be taken to not mock the older buildings of Petone. She considered the design of units was within design guides and sympathetic to the surrounding area.

Mayor Wallace stated that a discussion of the Plan’s design guidelines would be more appropriate at a future date.

Resolved:  (Cr Cousins/Cr Sutton)                                     Minute No. C 19130

“That Council receives the decision from the Hearings Panel for 4-6 Bolton Street, Petone.”

Resolved:  (Cr Cousins/Cr Bridson)                                   Minute No. C 19131

“That Council receives the decision from the Independent Commissioner for 79B Copeland Street, 96A Witako Street and 51 Hall Crescent, Lower Hutt.”

1 March 2019

Resolved:  (Cr McDonald/Cr Sutton)                                Minute No. C 19132

“That the minutes of the meeting held on 1 March 2019 be received.”

7 March 2019

Resolved:  (Cr Barratt/Cr Lulich)                                       Minute No. C 19133

“That the minutes of the meeting held on 7 March 2019 be adopted.”

9.

Sealing Authority (18/1996)

Report No. HCC2019/1/13 by the Executive Assistant, Corporate Services

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)                  Minute No. C 19134

“That Council:

(i)    approves the affixing of the Common Seal to all relevant documents in connection with the items set out in Schedule 1 contained in the report; and

(ii)   approves the deeds executed under Power of Attorney set out in Schedule 2 contained in the report.

SCHEDULE 1 - General Sealing Authority

Subdivision related documents – including Easements to Council and Esplanade Strips

Standard easements and related requirements granting rights to Council as part of the subdivision process:

a)    Hutt City Council and R A Property & Maintenance Limited, Rakesh Abhay Ram and Ranjit Kuar Ram Subdivision consent 262 Oxford Terrace, Lower Hutt L18/228

b)    Hutt City Council and Rocky Properties Limited
Subdivision consent 157 Hill Road, Belmont,  Lower Hutt L18/225

c)    Hutt City Council and Dean James Frickleton and Rachelle Ann Frickleton
Subdivision consent 1169 Taita Drive, Lower Hutt L18/231

d)    Hutt City Council and Christopher David Hilleard, Emma Catherine Hilleard and Professional Advisory Trustees Limited; Karen Anne Hilleard and Norman John Comerford
Subdivision consent 9 McDonald Street, Lower Hutt L18/244

e)    Hutt City Council and Dragi Nadj and Synuta Nadj
Subdivision consent 4 Awamutu Grove, Lower Hutt L19/19

f)     Hutt City Council and FH Developments Limited
Subdivision consent 1246-1251 Taita Drive, Lower Hutt L19/30

g)    Hutt City Council and BinYu and Xiaobai Zheng
Subdivision consent 171 Knights Road, Lower Hut L19/48

h)    Hutt City Council and Yu’s Development Limited
Subdivision consent 80 Meremere Street, Wainuiomata, Lower Hutt L19/68

Agreement for Sale and Purchase

i)     Hutt City Council and Urban Plus Limited
Former reserve land adjacent to 132 Molesworth Street, Taita, Lower Hutt L18/192

j)     Hutt City Council and Wellington Early Intervention Trust  (being as Incorporated Society number 216056)
Former reserve land off Copeland Street (79A Copeland Street), Epuni, Lower Hutt L18/246

k)    Hutt City Council and IHC New Zealand Incorporated (being a registered Charitable Trust with registration number 542669)
Former reserve land off Copeland Street, Epuni, Lower Hutt L19/71

Discharge of Mortgage (Encumbrance)

l)     Hutt City Council and Thompson Family Trust
244 Park Road, 246 Park Road, 270 Park Road and 2 Crestview Grove, Belmont, Lower Hutt L18/209       

Partial Cancellation of Building Line Restriction

m)   Hutt City Council and N and D Parker
16 Avon Street, Waterloo, Lower Hutt  L18/243

Caveat

n)    Hutt City Council and The Property Group 
20A Bauchop Road, Waterloo, Lower Hutt L19/31

Removal of Caveat (payment of secured amount)

o)    Hutt City Council and Vivien Donsen
55 Petrie Street, Wainuiomata, Lower Hutt  L19/40

Consent for Land Transfer

p)    Hutt City Council and The Property Group
Scenic Reserve, Northcote Street, Wainuiomata, Lower Hutt  L19/69

Trust Deed

q)    Hutt City Council and Rotary Club of Hutt City Incorporated (“Founders”)
Laura Anne Sessions, Gary James Alexander Craig, Anne Beryl Ryan, Gaylene Lee Hughes, Susan Angela Avison and Allan Ross Brown (“Trustees”) Innovative Young Minds Charitable Trust DOC/19/24642

Schedule 2

Deed of Lease of Land

r)         Hutt City Council and Upper Hutt City Council and PTS Group Limited
17 Wareham Place, Seaview, Lower Hutt L18/230

Deed of Lease

s)         Hutt City Council and Bellbird NZ Limited (guarantor Andrew Guy Littlejohn)
Café and kitchen, Dowse Art Museum, Laings Road, Lower Hutt L17/109

t)          Hutt City Council and Café, Little Theatre
Queens Drive, Lower Hutt L19/45

u)         Hutt City Council and Events Centre
32 Laings Road, Lower Hutt L19/49

Deed of Renewal

v)         Hutt City Council and Gordon Benham
Boatshed 4 – Hikoikoi Reserve, Lower Hutt L19/2

Licence to Occupy Reserve Land

w)        Hutt City Council and Brown Family Trust & Kemeys Family Trust (Licensee’s) 
Boatshed 6 – Hikoikoi Reserve, Lower Hutt L19/2

Warrants Approved

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)                Minute No. C 19135

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

12.     Committee Report with Recommended Item

          Finance and Performance Committee - 6 March 2019

13.     Council Minutes

11 December 2018 (Restricted to Mayor and Councillors) (19/330)

14 January 2019 (Restricted to Mayor and Councillors) (19/300)

17 January 2019 (Restricted to Mayor and Councillors) (19/329)

Extraordinary 27 February 2019 (Restricted to Mayor and Councillors) (19/328)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.” 

Resolved:  (Mayor Wallace/Cr Briggs)                                        Minute No. C 19201

“That the apologies received from Crs Lulich and Sutton be accepted and leave of absence be granted and the apology for lateness received from Cr Edwards be accepted.”

Resolved:  (Mayor Wallace/Deputy Mayor Bassett)                   Minute No. C 19202

“That the public be excluded from the following parts of the proceedings of this meeting, namely:

6.       Acting Chief Executive (19/507)

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as specified in Column (B) above.”

Resolved: (Cr Cousins/Cr Lewis)                                       Minute No. PRC 19101(2)

“That the apology received from Cr Milne be accepted and leave of absence be granted.”

Homelessness - Council Contribution to Improving the Response to Homelessness in Lower Hutt (19/278)

Speaking under public comment, Ms K Patterson, Chair of the Wellington Homeless Women’s Trust (the Trust) advised that the Trust provided support and emergency accommodation to homeless women in Wellington. She noted the need for housing was increasing and it was more difficult to transition women with the current housing shortage. She encouraged Council to consider the following:

·      Safe separate spaces for women in short term and long term accommodation models.

·      Social housing, since many homeless were not attractive to the private rental market.

·      Social assistance since the reasons for homelessness were complex.

·      Housing First was essential to support the at-risk homeless community.

In response to a question from a member, Ms Patterson said she was unsure when Housing First was likely to be established in Lower Hutt. She explained Wellington would continue to be a connection space for the homeless in the region until Housing First was established in Lower Hutt.

Speaking under public comment, Mr P Matcham, a representative of the New Zealand Grey Power Federation, advised that older people were facing uncertain housing situations. He noted homelessness in older people was increasing due to factors such as relationship breakdown and ill health. He commended officers and Council on their homelessness work and their focus on long term causes. He considered the underlying reason for homelessness was the lack of affordable homes.  He asked Council to address this issue.

In response to a question from a member, Mr Matcham said there was increasing evidence that older people and older women in particular were more susceptible to homelessness than other age groups.

Speaking under public comment, Mr M Mareko, Team Leader from the Tuatahi Centre, spoke in support of option one which aligned strongly with the findings from the research in terms of the service gaps, lack of access to settled accommodation.

In response to questions from members, Mr Mareko said the centre was hearing from an increasing number of clients who had been given notice by their landlords. He said home owners were increasingly selling their rental properties.

Speaking under public comment, Ms G Anderson MP, New Zealand Labour Party, commended Council on the homelessness work undertaken by officers. She considered that option one, which aligned strongly with the findings from the research in terms of the service gaps, lack of access to settled accommodation, provided the best opportunity for a long term plan to reduce homelessness.  She hoped Central Government and Council would work together to improve the situation in Lower Hutt. She expressed concern about emergency housing because it was unsafe for women and children.  She agreed that Housing First was an important partner to assist in providing safer and more permanent housing. She noted that in the current tight rental market tenants were being left homeless and a plan to address the situation was needed. She added there was an opportunity for Urban Plus Ltd (Urban Plus) to provide more social housing including rent-to-own options and to provide housing advice and advocacy for those who could not advocate for themselves.

In response to questions from members, Ms Anderson said if Urban Plus was in control of proposed intensification plans it could better regulate development. She considered it was problematic having single men in emergency accommodation with women and children. She added that if emergency accommodation was necessary, a Police presence would be necessary to ensure safety.

Speaking under public comment, Ms K Brown, a long time advocate for the homeless, spoke in support of option one which aligned strongly with the findings from the research in terms of the service gaps, lack of access to settled accommodation.  She considered a stand-alone agency working with the community on housing issues was needed. She said it was important children were included at both a regional and national level when collecting data on the homeless. She did not consider emergency housing a safe option. She noted alcohol and drug addiction were significant issues for the homeless and advised there was a lack of facilities in Lower Hutt to address these issues.

The Principal Research and Policy Advisor elaborated on the report. He explained temporary shelter for the winter was added to the strategy as a temporary measure until Housing First was established in the city.

In response to questions from a member, the Principal Research and Policy Advisor said there had been no date set for the establishment of Housing First in Lower Hutt. He confirmed Council’s data included homeless children. He said officers would work with other organisations to improve data on homeless numbers.

RECOMMENDED:  (Cr Cousins/Cr Lulich)           Minute No. PRC 19102(2)

“That the Committee recommends that Council:

(i)    agrees the proposed strategic approach to homelessness in the city. This includes changing the wording of priority five from ‘Improving data on homelessness in Lower Hutt’ to ‘Improving the understanding of homelessness in Lower Hutt’;

(ii)   agrees the three-year funding proposal in option one to contribute to implementing the Lower Hutt Homelessness Strategy, of Year One: $560,000; Year two: $520,000; and Year three: $520,000;

(iii)  agrees to review the action plan after the initial three-year period with further funding considered as part of the Long Term Plan;

(iv)  agrees to work with partners to implement the initial action plan for the strategy;

(v)   agrees that Council participates in the Governance of Housing First in the Hutt Valley and Wellington along with partners including Iwi, non-governmental organisations, local government  and central Government;

(vi)  forwards the matter to the Community Plan Committee on 5 June 2019 for its consideration; and

(vii) agrees to  request with some urgency the establishment of a Housing First initiative in the Hutt Valley.”

For the reason that consultation supported the strategic direction agreed by Council in December 2018. The amended wording of priority five reflects that, as well as improving the data, we need to raise the understanding of causes, the impacts, households affected, in order to more effectively target homelessness.

Our recommended option aligns strongly with the findings from the research in terms of the service gaps, lack of access to settled accommodation – and therefore high use of temporary and unsuitable accommodation – and the lack of capacity to respond to the needs of people who are at risk of homelessness or who are experiencing homelessness. The option includes the three elements of contributing to increased access to housing, preventing homelessness, and advice and advocacy.

We will work with partners to implement and monitor the actions and a review of the plan will enable Council to consider longer-term funding as part of its next Long Term Plan.

The Housing First Governance Group being established by the Ministry of Housing and Urban Development (HUD) provides an opportunity for Council – through the Mayor – to work in partnership with Government, Iwi, and non-governmental organisations on homelessness responses at a regional level, both in terms of Housing First and broader solutions.

Cr Lulich and Mayor Wallace expressed support for option one which aligned strongly with the findings from the research in terms of the service gaps, lack of access to settled accommodation.

Cr Barry acknowledged the work of Ms Brown, officers and community organisations in developing the strategy.  He suggested Council amended its District Plan to allow for more housing. He proposed investment in good infrastructure to enable districts to grow, including improved transport across the city. He expressed concern that Council was diverting funds for fee waivers and rates remissions for developers.  He considered that lack of political leadership from Council was the reason Urban Plus was focussing on property speculation instead of tackling homelessness. He recommended that Urban Plus build homes for the elderly, families and those in need of a helping hand.

Cr Briggs expressed support for option one which aligned strongly with the findings from the research in terms of the service gaps, lack of access to settled accommodation. He acknowledged the work of Ms Brown, officers and the community in developing the strategy.  He  acknowledged Ms Wolstenholme, a representative of the Salvation Army, for her input to the strategy and the homeless people who had advised Council that change was needed in the 2013 census.  He believed that multiple solutions would be needed with Council working alongside other organisations.

Deputy Mayor Bassett expressed support for the recommendations and thanked all those involved in developing the strategy.

Cr Cousins noted good quality social housing was urgently needed from Central Government. She believed the Housing First programme was the best way to provide additional social housing in Lower Hutt and agreed the matter needed urgency.

1.

APOLOGIES

RESOLVED:

That the apologies received from Deputy Mayor Bassett (for lateness), Cr Lambert and Cr Sutton be accepted and leave of absence be granted.

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                Moved                   Cr Wheeler/Mayor Wallace

CARRIED

2.

PUBLIC FORUM

There was no public forum.

3.

CONFLICT OF INTEREST DECLARATIONS

Deputy Mayor Bassett joined the meeting at 9.32am.

There were no conflict of interest declarations.

4.

MINUTES

In response to a question from Cr Wheeler concerning the naming of the Proposed Bylaw (Item 5, page 4 of the Order Paper), Cr Swales advised all existing documentation was currently using the existing name.  The Committee Advisor, HCC advised the name may be formally changed once public consultation had concluded.  She added it was named “Appearance Industries Bylaw on the Hutt City Council website.

RESOLVED:

That the minutes of the Hutt Valley Services Committee meeting held on 1 March 2019 be confirmed as a true and correct record.

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                Moved                   Cr Wheeler/Cr Swales

CARRIED

5.

ACTIONS/UPDATES

Crs Wheeler and Swales commended officers on the introduction of the actions and updates.

RESOLVED:

That the Committee notes and receives the Actions and Updates.

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                Moved                   Cr Wheeler/Deputy Mayor Bassett

CARRIED

6.

INFORMATION PAPER: OPTIONS FOR EXHIBITION SPACES

Report by the Principal Advisor, Democratic Services, Upper Hutt City Council.

The Chief Information Officer, HCC elaborated on the report and explained the investigation had centred on ways to improve council exhibition spaces across Hutt City, and that if more monies were allocated to the budget, more options could be considered.  He advised that a new Corporate Information Manager had recently been appointed to HCC which would help progress the Archives project.

In response to a question from Cr Swales, the Chief Information Officer advised using other organisations to assist with exhibitions had been considered, and that the Corporate Information Manager, HCC would pursue this avenue further.  He agreed there could be an untapped resource in the community (e.g. heritage associations), and that all options would be investigated, as there were many archives and resources that should be publicly displayed rather than being stored.

In response to a further question from Cr Swales, the Chief Information Officer stated that officers would investigate whether it was possible to assist heritage organisations with increased funding, especially if they were able to assist with exhibitions of the Council archive material.

Deputy Mayor Bassett provided some background to the issue, explaining he had personally visited the archives and experienced how vast the collection was. He believed the public deserved to see it.  He suggested a “Pop-Up” type display space could be investigated.

Cr Swales advised Dunedin, Christchurch and Whanganui had successfully displayed some city history on the sides of buildings as graffiti art.

Mayor Wallace left the meeting at 9.42am.

RESOLVED: