community boards – functions and delegations

This document records the delegation of Council functions, responsibilities, duties, and powers to Community Boards.

The Community Boards have been established under section 49 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of their community.

The delegations are expressed in general terms. The delegations shall be exercised with proper regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:

· Issues relevant to a specific community should be decided as closely as possible to that community. Where an issue has broader implications, i.e. any effects of the decision cross the board boundary, the matter will be decided by Council after seeking a recommendation from the relevant Community Board. This includes any decisions that have strategic importance to the city as a whole, and those that will impact on or create consequences for other parts of the city or the city as a whole. An assessment of issues that fall into this category will be made as part of the corporate agenda process for each meeting cycle. Any uncertainties over interpretation will be referred to the Mayor and Chief Executive to determine in consultation with the relevant Standing Committee and Board Chair;

· Efficient decision-making should be paramount;

· Conflicts of interest should be avoided and risks minimised;

· To ensure processes are free from bias and pre-determination Community Boards should not adjudicate on issues on which they have advocated or wish to advocate to Council;

· Community Boards should proactively and constructively engage with residents, Residents’ Associations and local community groups on local matters that affect the community they represent, raise with Council issues raised with them by their community, and advocate on behalf of their community.

These delegations:

(a) recognise that the role of Council is to look after the affairs of the city as a whole, and the role of a Community Board is to represent the interests of its community.

(b) do not delegate any function, duty or power which a statute (for example section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being delegated;

(c) are subject to and do not affect any delegation which the Council has already made or subsequently makes to any other committee, Council officer or other member of staff;

(d) are subject to any other statutory requirements that may apply to a particular delegation;

(e) are subject to any notice issued by the Council, from time to time, to a Community Board that a particular issue must be referred to Council for decision;

(f) reflect that decisions with significant financial implications should be made by Council (or a committee with delegated authority);

(g) promote centralisation of those functions where the appropriate expertise must be ensured; and

(h) reflect that all statutory and legal requirements must be met.

DELEGATIONS

Engage informally with Council through:

· Council Briefings - Community Board members are invited to attend all Council Briefings unless the topic is for Council members only and outlined as such on the invitation.

· Quarterly meetings of the Community Board Chairs with the Mayor and Chief Executive to consider the effectiveness of community representation and the accompanying support mechanisms.

· Corporate Leadership Team contact, with one senior officer assigned as the contact person to attend each Community Board meeting and provide liaison with Council.

· Elected Member Support – Democratic Services hopes to establish a position that will provide seamless liaison between Council, staff and Community Boards.

· Corporate agenda process for each meeting cycle, providing information on the Council’s work programme for the year broken down by cycle.

Provide their local community’s input, through preparing reports or submissions, on:

· Council’s Long Term Plan and/or Annual Plan.

· Council’s policies, programmes (including the District Roading Programme) and bylaws.

· Changes or variations to the District Plan.

· Resource management issues which it believes are relevant to its local community, through advocacy.

· The disposal or acquisition of significant assets.

· Road safety including road safety education within its area.

· The review of Local Community Plans as required.

· Any other issues a Board believes is relevant to its local area.

Reports may be prepared by the Board and presented to Council Committees, along with an officer’s recommendation, for consideration.

Any submissions lodged by a Board require formal endorsement by way of resolution.

Standing Order 21.16, Community Board and Youth Council Participation in Meetings of Council and Standing Committees, makes provision for the Chair of a Community Board (or their representative as advised by the Chair prior to the meeting) to participate in discussion on any matters which are of interest to a particular ward area at meetings of the Standing Committees of Council, but there are no voting rights or rights to move or second motions. The rules of debate applicable to members of the Council apply to the Community Board representative. Notification of the intention to exercise speaking rights and identification of the relevant agenda item are to be provided to the Chair prior to the meeting. In exceptional circumstances Board representatives may be invited to participate on specific subjects at meetings of the full Council, at the discretion of the Council Chair.

Co-ordinate with Council staff:

· Local community consultation on city-wide issues on which the Council has called for consultation.

Provide input to officers on:

· Roadworks, water supply, sewerage, stormwater drainage, waste management and traffic management for its local area.

· Parks and reserves and associated public facilities, recreational facilities and community activities within its local area.

Develop:

· Community Response Plans in close consultation with the Wellington Region Emergency Management Office, emergency organisations, the community, residents’ associations, other community groups, and local businesses, for review on an annual basis.

Promote:

· Recreational facilities and opportunities in its area with a view to ensuring maximum usage.

· Arts and crafts in its area.

Grant:

· Local community awards.

Appoint:

· A liaison member or, where appropriate, representatives to ad hoc bodies, which are involved in community activities within the Board’s area, on which a community representative is sought.

· Portfolio holders who will have responsibility for reporting back to the Board on the topics assigned.

Endorse:

· Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

Decide:

In the Community Board’s area:

· Naming new roads and alterations to street names.

· Official naming of parks, reserves and sports grounds within the provisions of Council’s Naming Policy. Note [1]

· Removal and/or planting of street trees within the provisions of Council’s Operational Guide for Urban Forest Plan where a dispute arises that cannot be resolved at officer level. Note [2]

· The granting of leases and licences in terms of Council policy to voluntary organisations for Council owned properties in their local area, for example, halls, but not including the granting of leases and licences to community houses and centres.

· The granting of rights-of-way and other easements over local purpose reserves and granting of leases or licences on local purpose reserves.

· The granting of leases and licences for new activities in terms of Council policy to community and commercial organisations over recreation reserves subject to the provisions of the Reserves Act 1977 and land managed as reserve subject to the provisions of the Local Government 2002, in their local area. (Note: renewal of existing leases and licences will be reported once a year to the appropriate Council Committee).

· The allocation of funding from the Community Engagement Fund in accordance with Council’s adopted guidelines (attached as Appendix 1).

· Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to cover expenditure associated with the activities of the Board. The Chair to approve expenditure, in consultation with the Board, and forward appropriate documentation to the Committee Advisor for authorisation. Boards must not exceed their annual expenditure from the Miscellaneous Budget.

· The allocation of funding for the training and development of Community Board members, including formal training courses, attendance at seminars or attendance at relevant conferences.

Resource Management Hearings:

· Each Community Board may have one suitably trained member available for selection to sit on the Hearings Subcommittee for notified resource consent applications. This will require the member to hold current certification under the Making Good Decisions Training, Assessment and Certification Programme for RMA Decision-Makers. No Board member shall be eligible for selection if the Board has made a submission on the matter to be decided.

NOTE: The Ministry for the Environment advocates that Councils offer specialist RMA training in areas of law which are difficult to grasp or where mistakes are commonly made. This is to complement the Good Decision Making RMA training that they run (which is an overview and basic summary of decision making, rather than an in-depth training in specific areas of the RMA). Therefore in order to facilitate this, the RMA training run for elected members who wish to be hearings commissioners is mandatory.

Reasons for the importance of the training:

§ Hearings commissioners are kept abreast of developments in the legislation.

§ Legal and technical errors that have been made previously are avoided (many of which have resulted in Environment Court action which is costly, time consuming and often creates unrealistic expectations for the community).

§ The reputation of Council as good and fair decision makers or judges (rather than legislators) is upheld.

Consider and make recommendations to Council on:

· Particular issues notified from time to time by Council to the Community Board, including roading issues within the Community Board’s area.

· Roading issues considered by the Mayor and Chief Executive to be strategic due to their significance on a city-wide basis, including links to the State Highway, or where their effects cross ward or community boundaries.

· Parks, reserves and sports ground naming for sites that have a high profile, city-wide importance due to their size and location and/or cross ward or community boundaries.

· Representatives to any Council committee, subcommittee, subordinate decision-making body, working group, or ad hoc group on which a Community Board representative is required by Council.

· The setting, amending or revoking of speed limits in accordance with the Hutt City Council Speed Limits Bylaw 2015, including the hearing of any submissions.

appendix 1 – community engagement fund

criteria

The fund is for local activities and events that directly benefit the local community.

To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt.

Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents.

The ward allocations are listed below:

Ward	Amount
Eastbourne	$2,366
Petone	$6,250
Wainuiomata	$8,607
Central	$9,320
Eastern	$8,461
Northern	$7,644
Western	$6,201

Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan.

Decisions

Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones.

What can be funded

· purchase of office equipment

· food and catering costs

· community festivals

· youth group events and projects run by the elderly or citizens associations

· art projects that are not part of the core curriculum

· advertising, promotion costs

What won’t be funded

Activities that:

· promote an organisation’s religious, ethical, commercial or political views

· involve buying land or buildings or carrying out maintenance on buildings

· duplicate services that are already covered by Council or by government agencies eg, health or education providers

· have already begun or have already finished

· involve the redistribution of funds to others at the applicant’s discretion

· involve fundraising or legal costs

· involve capital investments or trust funds

· go towards prize money

· are operational costs eg, salaries, wages, rent, power

Funding rules

Successful applicants must:

· use funds only for the approved purpose and in accordance with any terms and conditions set by Council

· use funds by June 30 of the following year

· let Council’s funding officer know immediately if any difficulty or potential difficulty arises that may compromise the service or project

· lay a complaint with Police if any funds are stolen or misappropriated, and then notify Council

· allow Council to audit the use of the funds should it wish to do so

· recognise Council’s support in all publicity material, annual reports and similar publications

· complete an Accountability Report no later than six weeks after completing the project. This should outline how the funds were used and how the community benefited

· make a presentation to the funding group showing how the event met its objectives.

Council’s Community Funding Advisor is available to support and assist community groups when making applications through the Council’s online grants system.

28 14 April 2021

HUTT CITY COUNCIL

Poari Hapori o Wainuiomata | Wainuiomata Community Board

Minutes of a meeting held in the Wainuiomata Library, Queen Street, Wainuiomata on

Wednesday 14 April 2021 commencing at 6.30pm

PRESENT:	Mr G Tupou (Chair)	Ms D McKinley (Deputy Chair)
	Mr T Stallworth	Mr G Sue
	Ms S Tuala-Le’afa	Mrs J Winterburn
	Cr K Brown

APOLOGIES: There were no apologies.

IN ATTENDANCE: Cr S Rasheed (part meeting)

Mr K Puketapu-Dentice, Director Economy and Development

Mr G Craig, Head of City Growth (part meeting)

Ms V West, International Manager and Project Advisor (part meeting)

Mr T Kimbrell, Parks, Reserves and Recreation Planner (part meeting)

Ms T Lealofi, Democracy Advisor

PUBLIC BUSINESS

1. APOLOGIES

There were no apologies.

2. PUBLIC COMMENT

Speaking under public comment, Ms T Ranstead advised of her proposal to established an educational and research facility that would remediate the old landfill site and create employment and learning opportunities for Wainuiomata rangatahi. She said she contacted Kaitiki o Ngahere and Mr Geoff Cameron, President of the Remutaka Conservation Trust to discuss the proposal and steps going forward. She noted it would be efficient to work with organisations to maximise local capacity and involvement. She suggested that the Wainuiomata Community Board support her proposal and grant access to the old Landfill through Council.

The Chair noted the Board would seek information from Council officers regarding granting access to the old Landfill.

Speaking under public comment, Ms J Law spoke to her statement, attached as pages 20 – 28 to the minutes. She expressed concern at the amendment of District Plan 43 medium density housing. She outlined the impacts that it would have on the community.

Ms Tuala-Le’afa asked the Board to follow-up with Council officers regarding
Ms Law’s written statement.

Speaking under public comment, Ms J Wootton expressed concern regarding residents residing in rural areas who have not received updated information on the rubbish collection. She said she was meeting with Council officers for advice on the 11 residents who have not been contacted. She expressed concern regarding the Board’s decision to rescind the previous street name for the new public road.

Speaking under public comment, Mr S Peris expressed support for a playground to be erected at the new Wainuiomata Park Rise subdivision. He said the playground was a good idea because residents could gather together. He expressed concern regarding a designated bus stop for Parkway Rise. He advised the bus stop had been approved 12 months ago. He said he contacted both Greater Wellington Regional Council and Hutt City Council but has not received a response. Mr Peris expressed concern at the speed limit along the Parkway extension road.

The Chair noted that the Board would ask Council officers for an update on the matter.

Resolved: (Mr Tupou/Ms Tuala-Le'afa) Minute No. WCB 21201

“That Standing Order 15.1 be temporarily suspended to allow public comment be extended beyond 30 minutes.”

Speaking under public comment, Ms S Moffat spoke to her statement, attached as page 19 to the minutes. She expressed concern at the Board’s lack of accomplishment as advocates in support of the closure of the old landfill.

Speaking under public comment, Mr D Pannekoek expressed concern regarding residents residing in rural areas not receiving updates on rubbish and recycling. He said the minutes from the Wainuiomata Community Board meeting held on 26 August 2020 did not capture the verbal statements between the Hutt City Council’s Director Environment Sustainability and a member of the public. He expressed disappointment that no progress had been made regarding regulatory matters he raised with Council officers.

Cr Brown suggested that the Chair and Deputy Chair follow up with Council officers regarding the matters raised by Mr Pannekoek and report back to the Board.

Precedence of Business

Resolved: (Mr Tupou/Mr Sue) Minute No. WCB 21202

“That, in terms of Standing Order 10.4, precedence be accorded to item 4: Mayor’s Address. The item is recorded in the order in which it listed on the order paper.”

Mayor's Address

The Mayor’s address is attached as pages 17-18 to the minutes.

3. PRESENTATIONS

Presentation on Council's proposed Long Term Plan 2021-31 (21/479)

Cr Josh van Lier from Greater Wellington Regional Council (GWRC) provided a verbal update on general matters within Wainuiomata region.

Presentation by Local Councillor from Greater Wellington Regional Council (GWRC) (21/480)

Cr Josh van Lier from Greater Wellington Regional Council (GWRC) provided a verbal update on upcoming engagements and work to be undertaken by GWRC.

Presentation on the Greater Wellington Long Term Plan (21/490)

Cr van Lier from Greater Wellington Regional Council (GWRC) provided a verbal update on GWRC’s proposed Long Term Plan (LTP). He advised the consultation focussed on three key proposals: electrifying the public transport fleet, re-foresting the regional parks and funding a regional committee to support the Regional Growth Framework, economic development and recovery. He elaborated on the options and outlined the benefits and impacts for Lower Hutt. Local proposals included re-foresting parks in the region, upgrading Waterloo Station, the water treatment plant and bus stop infrastructure. He added the empowerment of mana whenua partners was a strong feature of the proposed LTP.

Presentation on Wainuiomata Town Centre Framework and Streetscape Plan (21/489)

Mr Dan Males, Local, Mr Chris McDonald, McIndoe Urban and Cr Rasheed, Hutt City Council were in attendance for the item.

The Director Economy and Development gave an update on the Wainuiomata Town Centre Framework and Streetscape Plan. He elaborated on the four purpose statements of the project outlined on the slideshow presentation. The four purpose statements were Advance, Develop, Update and Integrate. He noted the extensive consultation with the community was undertaken between 2014 and 2015. He said the Wainuiomata Development plan funding was approved by Council in 2014. He highlighted the work that had been undertaken and the next steps.

Mr McDonald from McIndoe Urban outlined the details of the project and explained the options to refine the proposal.

Mr Males, Local, elaborated on the slideshow presentation to the item. He said they engaged with business owners on the project concept. He outlined the importance of community consultation being incorporated into the proposal.

Cr Rasheed advised there had been engagement with local businesses and community residents. She said they supported the Town Centre Framework project but were concerned at the limited space for car parks.

The Chair commended Love Wainuiomata for its work and advocacy.

The meeting adjourned at 9.03pm and resumed at 9.09pm.

Precedence of Business

Resolved: (Mr Tupou/Mr Sue) Minute No. WCB 21203

“That, in terms of Standing Order 10.4, precedence be accorded to item 8: Wainuiomata Reserve Review. The item is recorded in the order in which it was listed on the order paper.”

4. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

5. Minutes

Resolved: (Mr Tupou/Mr Stallworth) Minute No. WCB 21204

”That the minutes of the meeting of the Wainuiomata Community Board held on Wednesday, 17 February 2021, be confirmed as a true and correct record.”

Resolved: (Mr Tupou/Mr Stallworth) Minute No. WCB 21205

“That the minutes of the meeting of the Extraordinary Wainuiomata Community Board Meeting held on Monday, 1 March 2021, be confirmed as a true and correct record.”

Ms Tuala-Le’afa noted the information from Council officers received from the Chair was inadequate. She suggested the process be reviewed to ensure sufficient information regarding questions put forward for Council officers was received.

Mr Sue suggested a representative from the Wainuiomata Community Board attend the Wainuiomata CLG meetings and report back to the Board.

6.	Committee Advisor's report (21/437) Report No. WCB2021/2/46 by the Democracy Advisor The Chair tabled an amendment to the Actual Expenditure 2020/21 Financial Year, attached as page 29 to the minutes.
	Resolved: (Mr Tupou/Mr Sue) Minute No. WCB 21206 “That the report be noted and received.”
7.	Wainuiomata Reserve Review (21/559) Report No. WCB2021/2/54 by the Parks, Reserves and Recreation Planner
	The Parks, Reserves and Recreation Planner elaborated on the report.
	Resolved: (Mr Tupou/Mr Sue) Minute No. WCB 21207 “That the Board recommends that the Committee: (1) notes that, as requested by the Board, there has been further consultation with rural resident to inform this review; (2) notes that the changes made in the recommendations section of the review are in-line with consultation feedback; and (3) adopts the “Review of Reserves Wainuiomata” as an official Parks and Reserves plan.” For the reasons to put into effect the recommendations outlined in the review.

8. QUESTIONS

There were no questions.

There being no further business the Chair declared the meeting closed at 9.47pm.

G Tupou

CHAIR

CONFIRMED as a true and correct record

Dated this 30^th day of June 2021.

Mayor’s Statement for Community Board meetings - April 2021

Kia ora,

I hope you all enjoyed a well-deserved break Easter break earlier this month.

Since the last community board meeting, Council has released our draft ten year plan for public consultation, so our community is able to have their say on what is being planned for the decade ahead.

A significant part of our 10 year plan is about addressing our city’s growth. We know that this has, and continues to place, an enormous amount of pressure on our ageing infrastructure. We simply cannot afford to underinvest in critical three water and transport infrastructure, and that is why we are proposing to front up to this challenge and make a significant investment.

The proposed plan is about getting the basics right. By investing in our core infrastructure, like water pipes, transport connects, and the rebuild of Naenae Pool, we can make sure that we are building the foundations for our future to ensure all of our people are able to thrive.

As part of the 10 year plan consultation, we have significantly ramped up our engagement efforts. During the consultation period (up until 6 May 2021) we will host face to face meetings, community meetings, pop-in sessions at popular areas in the Hutt, online virtual public meetings, and a range of social media engagement.

This is one of the boldest and most ambitious plans in our city’s history, so we must make sure our communities are engaged with what we’re proposing. With that comes the responsibility on all of us to get the message out loud and clear.

Outside of our 10 year plan, there has been a range of other things happening at Council and across our city. Very briefly, these include:

● Starting consultation on upgrading Wainuiomata’s streetscape, to properly capitalise on the Mall redevelopment there.

● Resource consent being granted for the Eastern Bays Shared Pathway, allowing us to continue to progress this important project for our city.

● We’ve kicked off the development of our city’s integrated transport strategy, which is about getting a plan together to ensure all parts of our transport network are working well together.

● Supporting New Zealand’s COVID-19 vaccination roll-out by supporting the Hutt Valley DHB to administer vaccinations at the Walter Nash Centre.

On a personal note, I also want to comment that it was a real honour to be at last week’s citizenship ceremony to welcome new residents to the best city in New Zealand. This was the first citizenship ceremony we have held in Lower Hutt in over a year, due to COVID-19 and associated gathering restrictions.

We have one of the most diverse cities in Aotearoa, and our new citizens will only further add to the diversity and vibrancy of our community. It was a privilege to welcome everyone , and I know that the people of Lower Hutt will join me in celebrating this significant milestone in their lives.

As always, please do not hesitate to get in touch if you would like to discuss any of the work that Council is doing, or major issues in my city. My priority is to engage with all of our people and all of our communities, and I am always available to chat. Please contact me by email: Campbell.Barry@huttcity.govt.nz, or via my social media channels.

Naku noa, na

Campbell Barry

Mayor of Lower Hutt

Ms Sally-Ann Moffatt

Wainuiomata Community Board Mtg April 2021

Background:

Wainuiomata has a non-compliant cleanfill, owned by Hutt City Council (the Council), operating here since 2010 with a legacy of non-compliance & noise exceedances. How has the Wainuiomata Community Board (the Board) advocated for the community on this matter? Specifically, we are making the following public and formal requests of the Board:

1. Please tell us how the Board has & plans to advocate on behalf of the community* regarding the resource management issues of repeated consent condition breaches and non-compliance found in the last two independent audits of the cleanfill?

2. Please inform us how we can ensure that the cleanfill is included as a regular agenda item at upcoming Board meetings?

3. Will the Board ask Council to open an independent investigation into the Cleanfill given that we have provided the Board with strong evidence of ongoing non-compliance and ‘improper conduct’ regarding both testing and reporting processes eg: “it was not possible to conclude with any reasonable degree of confidence that compliance with the consent conditions was achieved.”

4. Will the Board attend upcoming Council Regulatory Meetings to give submissions on how the ongoing non-compliance of this Council owned Cleanfill impacts the community, negatively impacts the environment and puts the health and safety of the Wainuiomata community at risk?

5. Will the Board request all information and outcomes regarding the process Council have taken to find a new cleanfill site and make a submission at the Regulatory Committee to Council indicating that any future cleanfill or Construction & Demolition waste facilities not be sited within this community?

*Community Boards should proactively and constructively engage with residents, Residents’ Associations and local community groups on local matters that affect the community they represent, raise with Council issues raised with them by their community, and advocate on behalf of their community.

Delegations:

Provide their local community’s input, through preparing reports or submissions, on:

· Resource management issues which it believes are relevant to its local community, through advocacy”

**Taking enforcement actions also helps regulators build credibility.

(Best Practice Guidelines for Compliance, Monitoring and Enforcement under the Resource Management Act 1991)

***Compliance by councils is important because of the scale and potential effects of their activities on the environment. Councils should also lead by example and hold themselves to the same (or higher) standard than the public in order to be credible as regulators. Internal compliance is particularly important for unitary councils, as there is no other council in their area to monitor compliance and hold them accountable for their decisions. (Local Authority Act)

Jane Law Statement

Hi, my name is Jane Law and this is about the Zone 43 amendment. My family live at 81 Hyde Street.

Around September last year we were contacted by the developer that had brought 26 Fitzherbert Road. This property is over our back fence. It was at this point we were introduced to the Zone 43 amendment and the 10 new properties they are planning to build. They offered us big money to move a few times and suggested that if we didn't like what was happening, we should take their offer and run or get built in. I am sure if we had not been contacted by the developers, the first we would have known of it was when they started building as the council does not have to notify us. He also informed us that number 28 had been sold to a different developer, this has plans for 12.

Zone 43 amendment has given rise to medium density housing in Wainui - Basically this allows developers to build up to 10 metres and another metre for the roof, 1 metre from the boundary, and build the land up 1.20 metres.

This was started by the previous council and finalized by the present.

We do not feel that the council informed us as residents of this amendment, of the impact these changes would have on our suburb - Most of us knew more about the new bins.

We all realise that we need more housing and don't have any objections to properties being subdivided 3-4 per section but feel that 10-12 per section are unsustainable - The problems they will create will affect the whole community and if allowed to proceed will be irreversible.

The screamingly obvious is the only exit and entrance we have - with no plans to create a new one due to the cost -That from the Mayor himself.

These properties have no off-street parking - The occupants may be tradies, taxi drivers, couriers. Not everyone will have a job that they can take public transport to. These are just the first, from Best street to Brian Heath Park where there are 8 there could be 80 apartments within a year and potentially 80+ cars and nowhere to park. The HNZ houses being built over the hill all have off street parking and they are on a train line and bus routes.

The bins - the council only requires developers of 20+ properties to provide. a waste area. 26 and 28 Fitzherbert Road will have between them 44 bins on the footpath every week. With the normal rubbish and the recycling on alternate weeks. This will cause a major disruption to access to the footpath and also block up the road when the bin trucks come through.

The infrastructure is already failing, the article in stuff confirming that we have major issues with sewerage entering Black Creek which we as rate payers will have to pay for - Not to mention the environmental impact it is already having. So how will the system cope with the hundreds of new apartments that will be built?

These are 1 & 2 bedroom units which start from $550,000. The developers are pushing up the prices by offering thousands more than the asking price for these properties the magnitude of their greed is monumental - They are not providing housing for people living in their cars or in hotel units - They have no social conscience 26 Fitzherbert Road has all been sold for more than 5.5 million they paid around 800,000.

The developers are pushing people out of their homes many who have lived there for many years - sell or get built out seems to be the line they are using.

Or - we have 4-5 in Wainui, and they are not all full time - The waiting time to see a Dr is between 1-2 weeks with many being told to go to A&E and wait hours to be seen all while clogging up an already stretched system. Schools - The capacity for Wainui High is 750 - So where are all the children going from the thousands of new families that are moving to Wainui?

Zone 43 requires access to shopping - we have a supermarket and takeaways Zone 43 requires access to a transport hub - we have a bus stop Zone 43 requires consultation with the community and building with consideration to the neighbourhood none of this has been done. The idea behind these types of development will not work here, most people need a vehicle, we don't have a particularly good public transport system and a big obstacle stands in our way to cycle or walk to work not to mention the weather.

The medium density zone can happen anywhere that has 1400 square metres so that could be any 2 properties next to each other and these rules apply.

As neighbours we are deemed to be non-notifiable, our privacy will be gone we will lose sunlight we have no rights at all - There is no negotiation with the developers the Council have made sure they have all it all there way, our rates will all go up as the properties around us are sold for astronomical amounts.

We live in a very unique suburb, the infrastructure and services for our population need to be in place first not last. The decision to put infill housing in a suburb with very little amenities, insufficient shopping facilities, a very deteriorated infrastructure system, a mediocre public transport system is the equivalent to the ambulance at the bottom of the hill.

The council, as an elected body are caretakers of our community, they are supposed to act in our best interests not their own. We request the Council remove Wainuiomata from the Zone 43 medium density rule as we do not meet any of the Zone 43 requirements.

We request the Council to make us as neighbours notifiable and access to engineer's reports.

We request that the Council readdresses the no off street parking issues with the government.

We request that the Council address the bins as they are a health and safety concern and traffic management issue.

We request the Council address these being regarded as affordable housing - These are certainly not.

We request the Council amends privacy and sunlight rules been taken out of the RMA, ensuring the developers have to consider existing residents rights.

We request the Council stops the developers advertising and selling the properties before they have been given consent from the council?

Thank you

Jane Law

(on behalf of the 186 people who signed this petition)

District Plan 43 Amendments • Petition to stop the recent amendments that allow medium density housing In Wainulotc\Qta - no parking - no upgraded infrastructure. No second exit

32 30 June 2021

Wainuiomata Community Board

04 June 2021

File: (21/878)

Report no: WCB2021/3/132

Upper Fitzherbert Rd Local Purpose Reserve (Road) Easement

Purpose of Report

1. To allow a temporary easement for stage one of the development and release public notice to grant easement for stage two of the development over lot 3 DP 78964, RT WN45C/493 Local Purpose Reserve (Road)

Recommendations

That the Board:

(1) notes that the land was vested to Council in DP 78964 as Local Purpose Reserve for the purpose of a road;

(2) notes that all costs for the development of the road and maintenance of such will lie with the applicant;

(3) notes that granting the easement is consistent with s48 of the Reserves Act 1977

(4) agrees to release public notice for the stage two easement of Upper Fitzherbert Road Local Purpose Reserve (Road) pursuant to s119 and s120 of the Reserves Act 1977; and

(5) approves a temporary easement required for stage 1 of the Upper Fitzherbert Road development.

For the reason to grant easement over Lot 3 DP 78964 provides the applicant with the ability to subdivide the adjacent land and develop a road at no cost to Council.

Background

2. The Local Purpose Reserve (Road) was vested to Council on DP78964 in 1994. A map indicating the reserve in orange can be found in appendix 2 attached to the report.

a. While the intention of a reserve classification is to use the land for roading, it remains subject to the Reserves Act 1977 and thus an easement needs the board’s approval.

3. The 2013 Instrument of delegation for Territorial Authorities gives Council delegation to grant easement over reserves under s48 of the Reserves Act. Council has further delegated the granting of easements over local purpose reserves in Wainuiomata to the Wainuiomata Community Board.

4. Public notice is a required element to granting an easement over any reserve that will result in material alterations. Public notice must be consistent with s119 and s120 of the Reserves Act.

Discussion

5. s48(1)(f) of the Reserves Act states that “[Council] may grant rights of way and other easements over any part of the reserve for providing or facilitating access or the supply of water to or the drainage of any other land not forming part of the reserve or for any other purpose connected with any such land.”

6. The classification of the reserve as “Local Purpose Reserve (Road)” in appendix 1 indicates that the land was set aside to be later developed for roading purposes.

7. Officers believe that permitting an easement over the reserve, allowing it to be developed as road for vehicle access purposes, is consistent with the classification of the reserve and s48 of the Reserves Act.

8. The easement will be staged in two parts:

a. Stage one will require a temporary easement over the reserve as outlined in black on appendix 3 attached to the report. This easement will not result in any material change and therefore public notice is not required. The easement is required for the applicant to begin works on their property.

b. Stage two will require an easement over the extent of the reserve- at this stage a road will be developed and there will be material change to the reserve- the stage one easement will be surrendered. Public notice is required for this stage to proceed.

9. The road will be developed by the applicant, and the applicant will be responsible for the maintenance of the road.

10. After a submission period of no less than 1 month, the board will consider all submissions and decide whether to grant the easement for stage two.

Options

11. Recommend the temporary easement for stage 1 and the release of public notice for stage two, noting that a decision to grant the easement for stage two will be made at a later meeting. This decision is consistent with the purpose of the reserve, the Reserves Act, and relieves Council obligation for the maintenance and construction of the road.

Climate Change Impact and Considerations

12. The matters addressed in this report have been considered in accordance with the process set out in Council’s Climate Change Considerations Guide.

Consultation

13. Public notice will be released following this report and will be consistent with s119 and s120 of the Reserves Act 1977.

Legal Considerations

14. A legal easement instrument will be created following the board’s approval of the easement.

Financial Considerations

15. All costs in respect to the creation of the easement and construction/ maintenance of the road will be borne by the applicant.

Appendices

No.	Title	Page
1 ⇩	Appendix 1: DP78964	33
2 ⇩	Appendix 2: 161 Upper Fitzherbert Local Purpose Reserve (Road) Map)	34
3 ⇩	Apendix 3: Stage 1 Easement	35

Author: Tyler Kimbrell

Parks, Reserves and Recreation Planner

Reviewed By: Marcus Sherwood

Head of Parks and Recreation

Approved By: Andrea Blackshaw

Director Neighbourhoods and Communities

38 30 June 2021

Wainuiomata Community Board

09 June 2021

File: (21/724)

Report no: WCB2021/3/82

Democracy Advisor's report

1. The purpose of the report is to update the Board on items of interest.

Recommendation

That the report be received and noted.

Council’s current consultation and community engagement

2. Online feedback wanted

Council is looking for residents to join an online panel to get public feedback on a range of issues and policies affecting Lower Hutt: http://www.huttcity.govt.nz/Your-Council/Have-your-say/hutt-city-views/

3. District Plan Review

Council is still keen to receive the community’s ideas, concerns and suggestions on the District Plan as it is reviewed. Go to: https://haveyoursay.huttcity.govt.nz/district-plan-review to have your say

Council’s Long Term Plan 2021-2031

4. The Long Term Plan 2021-31 engagement period has concluded. Council received over 900 pieces of feedback including from social media, letters, emails and on post-it notes at community meetings. This year saw a significant increase in feedback from rangatahi due to changes to Council’s modes of engagement. On 9 June Council met to agree final decisions. On 30 June Council will adopt the Long term Plan and set the rates. A summary of the engagement feedback received can be viewed here: http://iportal.huttcity.govt.nz/Record/ReadOnly?Tab=31&Uri=5906875

Draft Heritage Policy | Taonga Tuku Iho

5. Council’s Policy, Finance and Strategy Committee considered the revised draft Heritage Policy on 27 April 2021 and it was approved by Council on
1 June 2021. The Taonga tuku iho – Heritage Policy is now Council policy and is publicly available.

The Les Dalton Dog Park

8. The Les Dalton Dog Park was officially opened to the public on 15 May 2021. The park is dedicated to and named after the late Les Dalton, former Animal Services Manager who served for over 43 years at Hutt City Council.

9. The dog park was a dream for Les and it has been rewarding for staff to see the facility come to fruition. Feedback from the public has been overwhelmingly positive and we are expecting the facility to be well used by our community.

Hutt City Council staff Jane Schuitema, Janet Lawson, Geoff Stuart, Virginia Van Dooren and Keri Te Kawa at the official opening of the Les Dalton Dog Park in Wainuiomata.

Mayor Campbell Barry pictured above with Jill Dalton (wife of the late Les Dalton).

10. Below is the resolution from the Communities Committee meeting held on 28 April 2021.

Resolved: (Deputy Mayor Lewis/Cr Mitchell) Minute No. CCCCC 21204

“That the Committee:

(1) receives and notes the information contained in the report;

(2) notes that the dog park at Wainuiomata is in its final stages of construction;

(3) notes that the naming of the dog park as Les Dalton Dog Park is guided by the Naming Policy 2018 and that the proposal satisfies the requirements of this policy;

(4) notes the support from the Wainuiomata Marae community and the Dog Park Steering Group for the proposed name;

(5) approves the naming without formal consultation; and

(6) approves the naming of the new dog park as Les Dalton Dog Park.”

For the reason that the process and requirements of the Naming Policy have been met.

270 Coast Road Easement

11. Below is a resolution from the Communities Committee meeting held on 28 April 2021. The easement related to the release of the public notice of the intent to grant vehicular right of way over recreation reserve known as Wood Street Reserve to the landowners of 270 Coast Road in return for establishing pedestrian access along the Wainuiomata River.

Resolved: (Deputy Mayor Lewis/Cr Edwards) Minute No. CCCCC 21203

“That the Committee:

(1) notes that Council has the authority to provide easements over land classified as Recreation Reserve in accordance with s48 of the Reserves Act 1977;

(2) notes that Section 114 Wainuiomata District is classified as Recreation Reserve in GAZ 1986 p 4473;

(3) agrees to release public notice consistent with the requirements of s119 and s120 of the Reserves Act 1977 for the purposes of granting an easement over Section 114 Wainuiomata District; and

(4) asks that officers install an information board on the site and undertake a mail drop of the neighbouring properties, including at both ends of Wood Street Reserve and Leonard Wood Park.”

For the reasons to formalise existing use of the track along the Wainuiomata River and increase pedestrian access along the River.

Questions from members of the public – Wainuiomata Community Board meeting 14 April 2021

12. At the Community Board meeting, 14 April 2021, members of the public had raised questions under public comment for the Board to provide information in response to their concerns. Attached as Appendix 2 to the report is the Action list containing the questions and answers submitted to the Board.

2020/21 Administration and Training Budget

13. The Board is allocated $8,000.00 per annum, comprising of:

Miscellaneous Administration $5,000.00

Training $3,000.00

14. The Board’s expenditure as at May 2021 is attached as Appendix 1 to the report.

Appendices

No.	Title	Page
1 ⇩	Appendix 1: WCB Financial Budget June 21	43
2 ⇩	Appendix 2: Action list for WCB June 2021	44

Author: Toi Lealofi

Democracy Advisor

Reviewed By: Kate Glanville

Senior Democracy Advisor

Approved By: Kathryn Stannard

Head of Democratic Services

[1] This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the site crosses ward or community boundaries.

[2] The Operational Guide for Urban Forest Plan is available from Council’s Parks and Recreation Division.

Gabriel Tupou (Chair)	Dawn McKinley (Deputy Chair)
Terry Stallworth	Gary Sue
Sisi Tuala-Le’afa	Jodie Winterburn

Cr Keri Brown